User:Harej (WMF)/Sandbox/example resource

Part of the Wikimedia Resource Center

August 26, 2025: Wikipedia 25 Birthday Funds announced.
August 26, 2025: FY 2024-2025 Community Fund Distribution Report published.
(archive)

Rapid Funds

Who?

<translate> Individuals, groups, {{<tvar name=1>CR Glossary|WMA</tvar>|Wikimedia affiliates}} or organisations from {{<tvar name=2>CR Glossary|WMM</tvar>|Wikimedia movement}}</translate>

What?

<translate> For short-term, low-cost projects with Wikimedia focus (1-12 months)</translate>

When?

<translate> 2 months processing time, 1 round in every two months</translate>

How much?

How to apply

</translate>

<translate> Read about what we fund and who can apply below.</translate>
<translate> Go to [<tvar name="1">https://wmf.fluxx.io/</tvar> Wikimedia Foundation Grantee Portal (Fluxx)] and log in.</translate>
- <translate> If you do not have an account, click Register Now and provide the requested information. You will receive confirmation of your registration within two working day.</translate>
<translate> Select the Apply for Rapid Fund button on the main page. Click Save and Continue or Save and Close to save the application.</translate>
<translate> Follow the instructions on the application form. You will need to give information about your project and upload several documents.</translate>
<translate> Click Submit to submit the application for review.</translate>

<translate> We accept applications in any language. We will support translation for applications and discussions as needed.</translate>
<translate> Applications will be published to Meta-Wiki automatically within two days. This is done for community review and feedback.</translate>
<translate> You can prepare the application offline. Make a copy of the application form, answer the questions and copy the text to Fluxx.</translate>

Rapid Fund Application Form (Google Docs)

Rapid Fund Budget Template (Google Sheets)

What we fund

Your project should support the achievement of {{<tvar name=1>CR Glossary|WMM</tvar>|Wikimedia's mission}} and strategic direction. And it should aim at improving one or more of {{<tvar name=2>CR Glossary|WMP</tvar>|Wikimedia projects}}. </translate>

<translate> Examples of projects we fund</translate>

<translate> Individuals coordinating local events related to a global campaign in their community.</translate>
<translate> Informal and formal community meetup</translate>
<translate> Wikimedia editathons and workshops</translate>
<translate> Strategic and annual plans from {{<tvar name=1>CR Glossary|WMA</tvar>|Wikimedia affiliates}}</translate>
<translate> Education projects, for example, reading or editing training on Wikipedia, Wikidata or other Wikimedia projects</translate>
<translate> Cultural and heritage projects that support contribution of content, curation of the content and promote accessibility of that content.</translate>
<translate> Gender and diversity projects, for example, bringing in and training women and gender diverse participants and editors. Also, creating content about women, gender diverse groups, {{<tvar name=1>CR Glossary|UG</tvar>|underrepresented communities}} and their knowledge.</translate>
<translate> Small-scale software development projects</translate>

<translate> Examples of expenses we support</translate>

<translate> Working space, services, prizes, outreach, and other common costs needed to support edit-a-thons, contests, photowalks, and promotional campaigns.</translate>
<translate> Data costs to support access to online events</translate>
<translate> Project-related travel for organizers</translate>
<translate> Compensation for well-defined roles that do not replace volunteer activities, including (but not limited to) graphic design, training, childcare services, translation, project management, and Wikimedian-in-Residence roles.</translate>

<translate> Funding travel and equipment</translate>

<translate> No funding for travel scholarships or conference participation. Rapid Funds are project-based resources and only fund travel related to the direct implementation of the project.</translate>
<translate> Equipment purchase is allowed for groups, organizations and affiliates. Equipment-based grants need to clearly demonstrate how the equipment will be shared with other community members. An equipment log or list must be publicly available for community members and included in the application. Examples of equipment funded with Rapid Funds are: laptops, cameras and projector, routers, external drives.</translate>

<translate> Funding software development</translate>

<translate> Review the Guidelines for Rapid Fund technical projects.</translate>

<translate> Funding research</translate>

<translate> Applications to complete proposed research related to the Wikimedia movement are not eligible. Please review the [[<tvar name="1">Special:MyLanguage/Grants:Programs/Wikimedia Research & Technology Fund/Wikimedia Research Fund</tvar>|Wikimedia Research Fund]] for these funding opportunties.</translate>
<translate> Applications for open access publication fees to publish completed research are not eligible at this time. We encourage researchers to review the [[<tvar name="1">WikiJournal User Group</tvar>]], which publishes [[<tvar name="2">v:WikiJournal User Group</tvar>|a set of open-access, peer-reviewed academic journals]] with no publishing costs to authors.</translate>

<translate> Examples of funded applications</translate>

Wikipedia exhibition 2023 at the Library fair (Japan, East, Southeast Asia, & Pacific)
Wiki Loves Bangla 2023 (Bangladesh, South Asia)
WikiProject Climate Change - Credible Resources and Quotables list (<translate> International</translate>)
Building a knowledge repository for cultural heritage post-earthquake disaster in southeast Türkiye (Turkey, Central & Eastern Europe & Central Asia)
Fortalecimiento de la incubadora de la Wikipedia maya kaqchikel -Wikiwuj- (Guatemala, Latin America & Caribbean)
Wikidata para bibliotecários brasileiros:edição e visualização de dados (Brazil, Latin America & Caribbean)

<translate> Review all applications and reports</translate>

Eligibility requirements

This fund is for you if you:</translate>

<translate> Are applying for funds between 500 - 5000 USD</translate> <translate> or its equivalent in another currency at the time of the application.</translate> <translate> Funds are distributed in your local currency.</translate>
<translate> Are a Wikimedia community member, or part of a group or organisation from the Wikimedia movement.</translate>
<translate> Have a 1-12 months long project in mind.</translate> <translate> Projects must be for future, planned work.</translate>
<translate> Are an individual who does not have any other open Rapid Funds. Before applying for a new Rapid Fund you will need to submit the report for the open Rapid Fund. In some cases, the Program Officer may request to review the report before applicant is able to submit a new grant request.</translate>
- <translate> The total fund amount an individual can access per fiscal year (e.g. July 1, 2023 - June 30, 2024) is up to USD 10,000.</translate>
<translate> Are an organisation or group with less than 2 open grants at any given time.</translate>
- <translate> The total fund amount an organisation or group can access per fiscal year (e.g. July 1, 2023 - June 30, 2024) is up to USD 10,000. You are encouraged to have access to a joint bank account.</translate>
<translate> Have current contribution history and experience on the target Wikimedia project(s) mentioned in your grant application. You also need to have organizing experience or training experience. For example, if you are planning to train newcomers on Wikidata, you must demonstrate editing and training history on Wikidata.</translate>
<translate> Have informed the team members about your grant and involved the community in discussing the proposal.</translate>

<translate> You are not eligible for funding if:</translate>

<translate> The project you have in mind aims to improve third-party websites.</translate>
<translate> The project includes lobbying activities, as per United States Internal Revenue Service definitions.</translate>^[1]
<translate> Works and contributions are not published under ethical, open access agreements.</translate>
<translate> You are a [[<tvar name="6">Special:MyLanguage/Grants:Programs/Wikimedia Community Fund/General Support Fund</tvar>|General Support Fund]] grantee partner.</translate>
<translate> You are a board member, leader (contacts submitted to AffCom), president, bank account signatory^[2], executive director, or other paid staff or contractor of a Wikimedia affiliate/group/organisation with existing Wikimedia Foundation Fund awards (General Support Fund, Rapid Fund, Research Fund, Conference Fund, Movement Strategy Implementation Grants).</translate>
- <translate> When there is no significant overlap between the volunteer role (especially board members), group activities, and individual grant, the Program Officer may make exceptions to this criterion.</translate>
<translate> You are an individual applying on behalf of different groups or organisations.</translate>

<translate> Behavioral and legal requirements</translate>

Primary and secondary contacts, agreement signatories, bank account signatories, and any individuals in roles that direct the implementation of grant activities, must:

Follow the Universal Code of Conduct and Friendly Space Policies.
Comply with all requirements and be in good standing for any current activities funded through the Wikimedia Foundation.
Be in good standing in regard to ethical behavior within the community (e.g. social behavior, financial behavior, legal behavior, etc.), as determined through the due diligence process of the grant program.
Have no recent or recurring violations:
- Must not be blocked on any Wikimedia project, even if the proposed work is unrelated to that project.
- Within the past year, must not have been blocked, banned, or flagged by Wikimedia Foundation staff or affiliates for violations of the Universal Code of Conduct, Friendly Space Policies, or other conduct issues.
- Must not have been repeatedly blocked or flagged for the same issue on a Wikimedia project.
- If prior issues or blocks have occurred, must demonstrate learning and understanding in regard to the cause for the issue, such that they are ready to serve as a role model for others as a grantee.
Not appear on the United States Department of Treasury Specially Designated Nationals And Blocked Persons List (SDN).
Be located in a country that can legally receive funding for the described activities and expenses in accordance with the laws governing the sending and receiving of funds in the United States and their respective country.
Not be Wikimedia Foundation staff members or contractors working more than part time (over 20 hours per week).
Provide all information and documentation needed to receive the funding from the Wikimedia Foundation.

<translate> Youth Safety</translate>

<translate> [[<tvar name="1">foundation:Friendly space policy#Youth Safety</tvar>|Youth Safety Policy]] must be in place for any activity that involves underage community members.</translate>

<translate> If the proposal indicates direct contact with children or youth, it also outlines compliance with international and local laws for working with children and youth, and provides documentation of the local laws in the annex.</translate>
<translate> The proposal demonstrates how they will ensure the safe engagement of young people in all of the project’s activities.</translate>
<translate> The proposal demonstrates that any adults who will be working in close contact with young people have been properly vetted and trained.</translate>
<translate> The proposal outlines an action protocol in the case that incidents occur relating to the physical and psychological safety of young people.</translate>

<translate> Additional note:</translate> <translate> We recommend applying for micro-funding programs and other similar opportunities in local communities where they are available, and where you can coordinate and work with other groups in your geography.</translate>

<translate> Review documents required</translate>

Application process

</translate>

<translate> After submission, the application will be processed according to the following steps:</translate>

<translate> Initial review</translate> (<translate> 7 days</translate>)

<translate> Pre-screening eligibility check by {{<tvar name=1>CR Glossary|PO</tvar>|Program Officer}}</translate>
<translate> Outreach to relevant groups and communities for feedback</translate>

<translate> Review</translate> (<translate> 28 days</translate>)

<translate> Eligibility and documents checks by {{<tvar name=1>CR Glossary|GA</tvar>|Grant Administrators}}</translate>
<translate> Review and feedback by Program Officer and/or {{<tvar name=1>CR Glossary|RFC</tvar>|Regional Funds Committee}}</translate>
<translate> Applicant receives and engages with feedback of proposal, making adjustments</translate>

<translate> Decisions and agreement</translate> (<translate> 18 days</translate>)

<translate> Decisions are announced by Program Officer</translate>
<translate> Grant agreement is signed between you and the Wikimedia Foundation</translate>
<translate> Grant payment is made</translate>

<translate> Project starts</translate>

<translate> Project start date should be after all described steps are completed</translate>

Grant processing and payment

June 1, 2026

Earliest project start date

<translate> Full timeline for all rounds</translate> (2025–2026)

<translate> Cycle 1</translate>

<translate> Due Date</translate>	<translate> Activity</translate>	<translate> Duration</translate>
July 1, 2025	<translate> Submission deadline of applications in Cycle 1</translate>
July 29, 2025	<translate> Review and feedback of proposals by Program Officer and Regional Funds Committee</translate> <translate> Reaching out all relevant groups, organizations, communities, and teams</translate> <translate> Applicant receives and engages with feedback of proposal, making adjustments</translate>	<translate> 4 weeks</translate>
August 12, 2025	<translate> Eligibility and compliance check by Grant Administrators</translate> <translate> Decisions announced</translate>	<translate> 2 weeks</translate>
August 26, 2025	<translate> Grant processing, signing agreement, and making grant payment by Grant Admins</translate>	2 weeks
August 31, 2025	<translate> Earliest project start date</translate>
September 1, 2025	<translate> Submission deadline for the next cycle</translate>

<translate> Cycle 2</translate>

Due Date	Activity	Duration
September 1, 2025	<translate> Submission deadline of applications for Cycle 2</translate>
September 29, 2025	Review and feedback of proposals by Program Officer and Regional Funds Committee Reaching out all relevant groups, organizations, communities, and teams Applicant receives and engages with feedback of proposal, making adjustments	4 weeks
October 13, 2025	Eligibility and compliance check by Grant Administrators Decisions announced	2 weeks
October 27, 2025	Grant processing, signing agreement, and making grant payment by Grant Admins	2 weeks
October 31, 2025	Earliest project start date
November 1, 2025	Submission deadline for the next cycle

<translate> Cycle 3</translate>

Due Date	Activity	Duration
November 1, 2025	<translate> Submission deadline of applications for Cycle 3</translate>
November 29, 2025	Review and feedback of proposals by Program Officer and Regional Funds Committee Reaching out all relevant groups, organizations, communities, and teams Applicant receives and engages with feedback of proposal, making adjustments	4 weeks
December 13, 2025	Eligibility and compliance check by Grant Administrators Decisions announced	2 weeks
January 9, 2026	Grant processing, signing agreement, and making grant payment by Grant Admins	2 weeks
January 16, 2026	Earliest project start date
February 1, 2026	Submission deadline for the next cycle

<translate> Cycle 4</translate>

Due Date	Activity	Duration
February 1, 2026	<translate> Submission deadline of applications for Cycle 4</translate>
March 2, 2026	Review and feedback of proposals by Program Officer and Regional Funds Committee Reaching out all relevant groups, organizations, communities, and teams Applicant receives and engages with feedback of proposal, making adjustments	4 weeks
March 16, 2026	Eligibility and compliance check by Grant Administrators Decisions announced	2 weeks
March 30, 2026	Grant processing, signing agreement, and making grant payment by Grant Admins	2 weeks
April 3, 2026	Earliest project start date
April 1, 2026	Submission deadline for the next cycle

<translate> Cycle 5</translate>

Due Date	Activity	Duration
April 1, 2026	<translate> Submission deadline of applications for Cycle 5</translate>
April 29, 2026	Review and feedback of proposals by Program Officer and Regional Funds Committee Reaching out all relevant groups, organizations, communities, and teams Applicant receives and engages with feedback of proposal, making adjustments	4 weeks
May 13, 2026	Eligibility and compliance check by Grant Administrators Decisions announced	2 weeks
May 27, 2026	Grant processing, signing agreement, and making grant payment by Grant Admins	2 weeks
June 1, 2026	Earliest project start date

How to submit report

If your Rapid Fund is approved, you will need to send a report. Send the report within 30 days after you complete the project. </translate>

<translate> Go to [<tvar name="URL">https://wmf.fluxx.io/</tvar> Wikimedia Foundation Grantee Portal (Fluxx)] and log in.</translate>
<translate> Find the Reports section on the left sidebar. Select the Upcoming link and you will see all upcoming reports.</translate>
<translate> Select the Rapid Fund report and click Edit. Answer the questions in the form. You can write it in any preferred language.</translate>
<translate> When your report is complete, click Submit to send it for review.</translate>

<translate> You can prepare the report offline. Make a copy of the report form, answer the questions and copy the text to Fluxx.</translate>

Rapid Fund Report Form (Google Docs)

Resources

</translate>

<translate> [[<tvar name="1">Special:MyLanguage/Grants:Knowledge Sharing#Fluxx Tutorials</tvar>|Grantee Portal (Fluxx) video tutorials]].</translate>
<translate> Review all applications and reports</translate>
<translate> [[<tvar name="2">Grants:Project/Rapid/Requesting swag</tvar>|Request merchandise from Wikipedia Store]]</translate>
<translate> Find your funding region</translate>

<translate> Recommendations for developing fund proposals</translate>

<translate> [[<tvar name="1">Special:MyLanguage/Grants:Programs/Wikimedia Community Fund/Recommendations/Editing Events, Writing Contents and Content Campaigns</tvar>|Editing Events, Writing Contents and Content Campaigns]]</translate>
<translate> [[<tvar name="1">Special:MyLanguage/Grants:Programs/Wikimedia Community Fund/Recommendations/GLAM</tvar>|GLAM]]</translate>
<translate> [[<tvar name="1">Special:MyLanguage/Grants:Programs/Wikimedia Community Fund/Recommendations/Education Projects</tvar>|Education Projects]]</translate>

<translate> Other grants</translate>

<translate> Many [[<tvar name="1">Special:MyLanguage/Wikimedia movement affiliates</tvar>|Wikimedia affiliates]] offer grants to their local communities. Check out [[<tvar name="2">Special:MyLanguage/Grants#To Wikimedia volunteers</tvar>|some of their programs]].</translate>

Contact us

Contact the Program Officer in any preferred language: </translate>

Region	Regional Program Officer	Email address
Middle East & North Africa	Farida El-Gueretly	mena_rapidwikimedia.org
Sub-Saharan Africa	Willy Buloso	ssa_rapidwikimedia.org
South Asia	Jacqueline Chen	sa_rapidwikimedia.org
East, Southeast Asia, & Pacific	Jacqueline Chen	eseap_rapidwikimedia.org
Latin America & Caribbean	Guilherme Gonsales Rocca	lac_rapidwikimedia.org
North America	Chris Schilling	na_rapidwikimedia.org
Northern & Western Europe	Agnes Bruszik	nwe_rapidwikimedia.org
Central & Eastern Europe & Central Asia	Chris Schilling	ceeca_rapidwikimedia.org

References

</translate>

↑ https://www.irs.gov/charities-non-profits/lobbying.
↑ Individuals who have access to the organizational bank account.

[1] ttps://www.irs.gov/charities-non-profits/lobbying.

[2] Individuals who have access to the organizational bank account.

[1]

[2]