Video tutorial on how to submit media to Wikimedia Commons using OTRS

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This page describes a video tutorial, produced by the Wikimedia Foundation and OTRS volunteers, on how to submit media to Wikimedia Commons using OTRS.

Background[edit]

This video is the result of a pilot project within the framework of the Community Capacity Development program at the Wikimedia Foundation. It was led by Asaf Bartov, from the Community Development team, with the active involvement of an advisory committee made up of experienced OTRS and Commons volunteers. The script development and video production were done by contractor Victor Grigas, and reviewed by the advisory committee.

The video is intended to be useful to OTRS agents, Commons volunteers, and Wikipedia volunteers in various languages, for helping non-Wikimedians submit media via OTRS. It is hoped that being able to refer people to the video, in whole or in part (to the introduction plus a specific scenario, perhaps), would save at least some of the very common back-and-forth correspondence many OTRS agents have to conduct with non-Wikimedian contributors struggling to understand copyright and Commons norms.

The video is designed to be easy to translate and localize, with no speech, and a lot of interstitials, which should facilitate preparing localized versions of the video(s).

If this video was useful for you, and you find yourself referring people to it, we'd love to hear about it in the Feedback section below. It would assist in determining whether such videos are worth the effort.

Advisory committee[edit]

Video versions[edit]

Full video[edit]

Video in English. Vimeo copy
Video without titles, designed to be forked into any language. Vimeo copy

Video split into 11 scenarios[edit]

Script[edit]

Use this to prepare translations to be added to the blank videos as either subtitles or "burned in" text like the English example.

When and how to contact OTRS


Intro[edit]

FADE IN

Music plays


INTERTITLE

When you take a photo, make music or shoot a video, it’s yours, you own it. You also own the copyright. Which means you decide how it is used and who can use it and if it can be copied and shared (or remixed).

Stock video of a DJ scratching on a turntable.

INTERTITLE

Creative Commons is a set of licenses that enable lawful collaboration to do things like copy…

One old painting becomes three.


INTERTITLE

...share...


The three paintings all move offscreen.


INTERTITLE

...and remix.

The painting becomes a moving abstract.

INTERTITLE

Creative Commons licenses are a way to give permission to everyone to freely reuse your creative works.

Slideshow of a wide range of seemingly random high-quality images.

INTERTITLE

Correspondingly, Wikimedia Commons is a library of Creative Commons and other freely-licensed works like Photographs, Video, Audio, Texts, 3D, Animation and other media available for anyone to use for any purpose including on Wikimedia projects like Wikipedia. Wikimedia Commons hosts many Creative Commons licensed files. Like, millions and millions of files. If you are watching this video then you likely have media that you want to place on ‘Commons’ for use in Wikipedia or other projects.


Show screenshots of Wikimedia Commons.

INTERTITLE

The easiest way to get your files onto Wikimedia Commons is to register and log in to your Wikimedia account and follow the on-screen instructions for uploading your file.

INTERTITLE BUT if you are not able to truthfully say: “I created the file myself, it hasn't been previously published, and I am the sole owner of its copyright”...


Show stock footage of bicycle crash, bridge collapsing, boat sinking and corresponding sound effects.

INTERTITLE

...then you probably have media that you found somewhere on the internet or that someone else like a friend or an employer gave to you to upload to Wikimedia Commons. The volunteers who maintain Wikimedia Commons are strict about verifying that the uploaders of files actually have the rights to share the files that they do.

INTERTITLE

These volunteers who maintain ‘Commons’ need a text record of where media came from to verify that the copyright holder gave proper legal approval to license it for use on Wikimedia projects and anywhere else.

INTERTITLE

Avoiding licensing disasters is what OTRS is for. What is OTRS?

INTERTITLE

On Wikimedia, OTRS is a record-keeping system managed entirely by volunteers who use email to verify the licensing, copyright and permissions of various media that has been submitted by the public to be shared on Wikimedia projects.

Montage of images that have been reviewed and confirmed via OTRS

INTERTITLE

All these media have had their permissions confirmed via OTRS.

INTERTITLE

Because OTRS is managed by volunteers, their time is limited

Show clock ticking

INTERTITLE

so you should know when and how to contact OTRS.


media used[edit]

Не формат KATE ORANGE CC BY-SA 3.0 https://www.jamendo.com/track/1119476/ne-format

DJ QBert at Rainbow Warehouse, Birmingham UK Chris Bates CC BY 3.0 https://vimeo.com/6579455

templeofhades Scratch Sample CC0 https://www.freesound.org/people/templeofhades/sounds/151822/

Vinyl Needle Skip.wav ZeSoundResearchInc. CC0 https://www.freesound.org/people/ZeSoundResearchInc./sounds/117512/

Ice cracking timbreknight CC0 https://www.freesound.org/people/timbreknight/sounds/342546/

Work indoor demolition:destruction impact cement:concrete, 1m perspective, falling remains of wall, Hammer, stereo XY.wav gaby7129 CC BY 3.0 https://www.freesound.org/people/gaby7129/sounds/238764/

government funded weed Black Ant CC BY 3.0 http://freemusicarchive.org/music/Black_Ant/Free_Beats_Sel_3/government_funded_weed

Slow Motion Match Strike - Horizontal (Free to Use HD Stock Video Footage) Jeffrey Beach (Beachfront Productions) CC BY 3.0 https://archive.org/details/SlowMotionMatchStrikeHorizontal

The St. Marks Shake Lawrence Grey CC BY 3.0 http://freemusicarchive.org/music/Lawrence_Grey/Bonus_Beat_Blast_2011/48_lawrence_grey-the_st_marks_shake

MCC_Heart_Of_The_Mission_Master.mxf NASA Public Domain https://archive.org/details/Mission-Control-Houston_50-Years

Bit by Bit Cullah CC BY-SA 4.0 http://freemusicarchive.org/music/MC_Cullah/Pack_-A-_Clones_Sweet/09_-_Bit_by_Bit


Scenario #1[edit]

TITLE

When and how to contact OTRS: Scenario #1


A PHOTOGRAPHER takes a photo with his phone, then starts typing on the phone. COMPUTER USER receives a message on her phone.


PHOTOGRAPHER (from SMS or email)

Can you put this photo on Wikimedia Commons for me?


COMPUTER USER

Sure! But I need you to fill out this release form and send it to me with your photo. It declares that you have given permission to publish your photo under the CC by-SA 4.0 license. Here it is:

INTERTITLE

The Wikimedia OTRS release generator:

tools.wmflabs.org/relgen/


PHOTOGRAPHER

Ok! I’ll fill out the form and send you an email with the photo right away.


INTERTITLE

If you have received permission from the original author of a work, you can contact OTRS. You will need to forward the author’s permission statement and photo along with your email to OTRS, and carbon-copy (CC) the author or copyright holder.


media used[edit]

Uh Hmmm... Sahy Uhns CC BY 3.0 http://freemusicarchive.org/music/Sahy_Uhns/Bonus_Beat_Blast_2011/64_sahy_uhns-uh_hmmm

Virus (instrumental) (2014) KATE ORANGE CC BY-SA 3.0 https://www.jamendo.com/track/1114667/virus-instrumental

Scenario #2[edit]

TITLE

When and how to contact OTRS: Scenario #2


Books on shelves.

INTERTITLE

You can contact OTRS if you are the copyright owner and you want to share your media on Wikimedia Commons but your file has been previously published without a free license on a medium you can't alter, like a newspaper magazine or book, thus creating the public appearance that your media is restricted.

media used[edit]

WAT THE DILLY (2009) DUB TERMINATOR CC BY SA 3.0 https://www.jamendo.com/track/438356/wat-the-dilly

Scenario #3[edit]

TITLE

When and how to contact OTRS: Scenario #3


INTERTITLE

You can contact OTRS if you are the copyright owner and your file is being hosted on Commons without your permission.


VHS static

INTERTITLE

In such cases, files are usually flagged for immediate deletion.

media used[edit]

6,49 Black Ant CC BY 3.0 http://freemusicarchive.org/music/Black_Ant/Free_Beats_Sel_3/649_2

VHS Glitch - Video Clip ChickArt - Christopher Huppertz - Grafik-Design CC BY 4.0 https://gumroad.com/l/vhs_video_clip

Marker Lines.WAV TubbsMedia CC0 https://freesound.org/people/TubbsMedia/sounds/377124/

Scenario #4[edit]

TITLE

When and how to contact OTRS: Scenario #4

INTERTITLE

You can contact OTRS if you own your media, but it’s of such great quality that the volunteers who maintain Wikimedia Commons just can’t believe their own eyes. They can’t believe that you made it and therefore they flag it as a suspected copyright violation.

SHOW amazing images from Wikimedia Commons

INTERTITLE

In such a case, you may want to contact OTRS to confirm that your file is indeed yours.

media used[edit]

CRUZIN Benedek CC BY 3.0 http://freemusicarchive.org/music/Benedek/Bonus_Beat_Blast_2011/10_benedek-cruzin

Blip-plock-pop onikage22 CC0 https://freesound.org/people/onikage22/sounds/240566/


Scenario #5[edit]

TITLE When and how to contact OTRS: Scenario #5

COMPUTER USER has a portrait photo taken by a PROFESSIONAL PHOTOGRAPHER.


INTERTITLE

You can contact OTRS if you want to upload a picture of yourself that someone else created. You need permission from the photographer who created the picture or an invoice stating that you are the copyright holder of a work made for hire, because the copyright of a photo belongs to the person who created the picture, not the person in the photo. To share a picture of a person from an organization, Wikimedia Commons needs either permission from the photographer or a statement in writing from the organization that they acquired the copyright from the photographer.

media used[edit]

Lazy Sumday Sahy Uhns CC BY 3.0 http://freemusicarchive.org/music/Sahy_Uhns/Bonus_Beat_Blast_2011/63_sahy_uhns-lazy_sumday

Nikon D800 sequence 5x.wav hmilleo CC0 https://freesound.org/people/hmilleo/sounds/404843/

Nikon D800 single shot a.wav Hmilleo CC0 https://freesound.org/people/hmilleo/sounds/404846/

Scenario #6[edit]

TITLE When and how to contact OTRS: Scenario #6


CU Framed family photos on a table.

INTERTITLE

To share family photos on Wikimedia Commons, you need permission from the photographer who created the image. Sometimes you are the photographer which means that you are the copyright holder and you can share the images. But sometimes family photos are under copyright owned by someone else and you need permission from the creator of the original photograph because that photographer is the copyright holder. If you can get permission from the copyright holder then you can contact OTRS.

CU more framed family photos

INTERTITLE

If you cannot obtain written permission to share such photos from the copyright holder or their heirs, then unfortunately you cannot share the image on Wikimedia Commons.

CU Old black and white family photo (pre-1923)

Sometimes family photographs are so old that they are in the public domain and are free from copyright. If your photo was created in the 19th century then it is in the public domain so you can share it without permission from anyone. If your photo is from the 20th century, then it may still be under copyright. To better understand if your media is in the public domain, follow this link:

wikipedia.org/wiki/WP:PD


media used[edit]

Spasm (2015) SUEDEY CC BY 3.0 https://www.jamendo.com/track/1182292/spasm https://www.flickr.com/photos/140897960@N03/38832825962/


Scenario #7[edit]

TITLE

When and how to contact OTRS: Scenario #7


CU fingers typing ‘CTRL-C’ then ‘CTRL-P’ over and over.

INTERTITLE

If you regularly publish your work elsewhere and want to avoid the hassle of sending permission statements for every upload you make, you can contact OTRS and issue a blanket release, clearly identifying what the blanket release covers (e.g. "all the media uploaded by this user account"), and the license chosen. If you are releasing on behalf of an institution or company, make sure you demonstrate that you have the authority to release the media, and use a formal email address belonging to your organization.


Media used[edit]

MAD MUSIC (2009) DUB TERMINATOR CC BY-SA 3.0 https://www.jamendo.com/track/438350/mad-music


Scenario #8[edit]

TITLE

When and how to contact OTRS: Scenario #8

COMPUTER USER sees an image on his phone.

INTERTITLE

If you are not the copyright holder of a work and the work is not in the public domain or readily available under a Wikimedia Commons-compatible free license, you will need to contact the copyright holder and obtain permission for his or her work to be uploaded to Wikimedia Commons. Be sure to use email only. Screenshots of chat applications won't be accepted.

COMPUTER USER messages PHOTOGRAPHER by typing on phone.

COMPUTER USER (via SMS or email)

Your photo is amazing! Can I upload your photo to Wikimedia Commons under a free license? The volunteers there will need to receive permission directly from you.

PHOTOGRAPHER (via SMS or email)

Yes, you have my permission.

COMPUTER USER

You need to choose a license. Which license would you like to use specifically?


PHOTOGRAPHER (via SMS or email)

I'd like my photo published under CC-BY-SA 4.0 and credited to me, including a link to my professional website.

COMPUTER USER

OK!

INTERTITLE

When you share your works on Wikimedia Commons, you are sharing them with the whole world to be able to view, read, copy, share and remix.

SHOW DJ scratching from earlier

INTERTITLE

The copyright holder must choose a free license permitted on Wikimedia Commons, it’s not possible to restrict use of a file to Wikipedia or Wikimedia projects. Here are a few licenses that are often used on Wikimedia Commons:

Screenshot and URL of compatible licenses for Commons.

commons.wikimedia.org/wiki/Commons:Licensing

INTERTITLE

The default license used by Wikimedia Commons for this purpose is Creative Commons Attribution Share-Alike 4.0 (or CC-BY-SA 4.0 for short). Once the copyright holder replies with their selection of a free license, ask that person to forward their permission-granting to our volunteer team, at:

permissions-commons@wikimedia.org


INTERTITLE

This way, our volunteers will see that the rights holder has indeed released the media under a free license. Next Upload the file to Wikimedia Commons and place this exact text on the file description page in addition to the license chosen by the copyright holder:

Show {{subst:OP}} center of screen


SHOW DJ scratching from earlier

INTERTITLE

YAY! The file is now in the Wikimedia repository, clearly marked as pending confirmation of its free-license status.

SHOW fireworks.

INTERTITLE

For the next step, you need to contact OTRS and create your permission statement.

media used[edit]

2.12.05 elevator BOPD CC BY 3.0 https://freemusicarchive.org/music/BOPD/2005_Stayin_Alive_InstruMentals/21205_elevator

Beachfront B-Roll: Record Player Time Lapse (Royalty Free Stock Footage) Beachfront B-Roll CC BY 3.0 http://www.beachfrontbroll.com/2012/03/3-clips-turn-tables.html

cheer 01.wav Tim.kahn CC BY 3.0 https://freesound.org/people/tim.kahn/sounds/337000/

Calm The Fuck Down Broke For Free CC BY 3.0 https://freemusicarchive.org/music/Broke_For_Free/Slam_Funk/Broke_For_Free_-_Slam_Funk_-_02_Calm_The_Fuck_Down

Creating your permission statement[edit]

TITLE

When and how to contact OTRS: Creating your permission statement


INTERTITLE

In many scenarios when you contact OTRS, you will need to give the volunteers there a specific permission statement which clearly defines: 1.) The works that are being released. 2.) The licensing of the works that are being released 3.) Proof that the person who is releasing the works is (or is acting on behalf of) the copyright holder. To create your permission statement, follow this link:


SHOW https://tools.wmflabs.org/relgen/

INTERTITLE

and then follow the workflow to create your release. You can also find a template release to copy and fill out here:


SHOW commons.wikimedia.org/wiki/COM:OTRS/CONSENT

INTERTITLE:

Which looks like this:


SHOW:

To: permissions-commons@wikimedia.org I hereby affirm that I choose one: [am name] or [represent copyright holder's name], the creator and/or sole owner of the exclusive copyright of choose one: [the media work][1] or [the work depicted in the media][2] or [both the work depicted and the media][3] as shown here: choose one: [web page of the content] or [in the attached images/text],[4] and have legal authority in my capacity to release the copyright of that work. I agree to publish the above-mentioned content under the following free license: Creative Commons Attribution-Share Alike 4.0 International.[5] I acknowledge that by doing so I grant anyone the right to use the work, even in a commercial product or otherwise, and to modify it according to their needs, provided that they abide by the terms of the license and any other applicable laws. I am aware that this agreement is not limited to Wikipedia or related sites. I am aware that the copyright holder always retains ownership of the copyright as well as the right to be attributed in accordance with the license chosen. Modifications others make to the work will not be claimed to have been made by the copyright holder. I acknowledge that I cannot withdraw this agreement, and that the content may or may not be kept permanently on a Wikimedia project. [Sender's name] [Sender's authority (if applicable. E.g. "Copyright holder", "Director", "Appointed representative of", etc.)] [Date]


INTERTITLE

Once your release is generated, you can copy-paste it to an email to send to: permissions-commons@wikimedia.org


INTERTITLE

About your email address: Because permissions submitted to OTRS must be verifiable, the message that you send should come from an email address that can be recognized as somehow associated with the content being released. For example: If you are releasing images shown on a website, your email address should be associated with the website or listed on the contact page of the website. For example: If you are releasing images on behalf of an organization, your e-mail address should be at an official address of the organization. For example: If you are releasing a work that is not available online, you may be asked to privately provide evidence of your identity to the OTRS volunteer who processes your statement. For example: If you are releasing a work for which you are acting on the copyright holder's behalf, you may be asked to provide proof of this authorization such as a forwarded email from the copyright holder designating you as his or her representative in this matter, which you would then send to OTRS and carbon-copy (CC) the rights holder as well.


media used[edit]

When not to contact OTRS[edit]

TITLE

When not to contact OTRS:


INTERTITLE

You don’t need to contact OTRS if you publish your media on any of the following: Blogspot, Flickr, YouTube, Wordpress or Vimeo. Each of those sites has ways of publishing under appropriate Creative Commons licenses that are compatible with Wikimedia Commons, as do many other sites. Assuming all rights are in order, your media can be published on any of those sites by specifying an appropriate free license (which is not the default), and then migrated to Wikimedia Commons legally, without involving OTRS.


media used[edit]

Skibidubap (2015) POTTA LA MOTTA CC BY-SA 3.0 https://www.jamendo.com/track/1188837/skibidubap

Outro[edit]

INTERTITLE

This concludes this tutorial on how to submit media to Wikimedia Commons using OTRS.

CREDITS:


The content contained in this video is available under the Creative Commons Attribution- ShareAlike License v 4.0 (http://creativecommons.org/licenses/by-sa/4.0/) unless otherwise stated. The work is attributable to: Victor Grigas, Wikimedia Foundation.

Video by Victor Grigas, www.victorgrigas.com Actors: Penelope Rivas and Anthony Puah

The Wikimedia Commons logo is by the authors at https://wikimediafoundation.org/wiki/Wikimedia_trademarks, CC BY-SA 3.0

The Wikimedia Foundation trademarks are usually registered trademarks or pending registration of the Wikimedia Foundation. For more information, please see our Trademark Policy at https://wikimediafoundation.org/wiki/Trademark_policy or contact trademarks@wikimedia.org


Не формат KATE ORANGE CC BY-SA 3.0 https://www.jamendo.com/track/1119476/ne-format

DJ QBert at Rainbow Warehouse, Birmingham UK Chris Bates CC BY 3.0 https://vimeo.com/6579455

templeofhades Scratch Sample CC0 https://www.freesound.org/people/templeofhades/sounds/151822/

Cc.logo.circle.svg Creative Commons, fixed by Quibik Public Domain https://commons.wikimedia.org/wiki/File:Cc.logo.circle.svg

Chicago sunrise 1.jpg Daniel Schwen CC BY-SA 4.0 https://commons.wikimedia.org/wiki/File:Chicago_sunrise_1.jpg

Vinyl Needle Skip.wav ZeSoundResearchInc. CC0 https://www.freesound.org/people/ZeSoundResearchInc./sounds/117512/

Monty python foot.png Derivative work of Bronzino's Venus, Cupid, Folly and Time, authored by User:Husky Public Domain https://commons.wikimedia.org/wiki/File:Monty_python_foot.png

Ice cracking timbreknight CC0 https://www.freesound.org/people/timbreknight/sounds/342546/

Work indoor demolition:destruction impact cement:concrete, 1m perspective, falling remains of wall, Hammer, stereo XY.wav gaby7129 CC BY 3.0 https://www.freesound.org/people/gaby7129/sounds/238764/

government funded weed Black Ant CC BY 3.0 http://freemusicarchive.org/music/Black_Ant/Free_Beats_Sel_3/government_funded_weed

Da Vinci Vitruve Luc Viatour.jpg Leonardo Da Vinci, Luc Viatour / https://Lucnix.be Public Domain https://commons.wikimedia.org/wiki/File:Da_Vinci_Vitruve_Luc_Viatour.jpg

Shimano Hyperglide cassette 8-speed CS-HG51 11-32.jpg Petar Milošević CC BY-SA 4.0 https://commons.wikimedia.org/wiki/File:Shimano_Hyperglide_cassette_8-speed_CS-HG51_11-32.jpg

Микрокристаллы аскорбиновой кислоты.jpg Anatoly Mikhaltsov CC BY-SA 4.0 https://commons.wikimedia.org/wiki/File:Микрокристаллы_аскорбиновой_кислоты.jpg

Commons-logo-en.svg Wikimedia Foundation CC BY-SA 3.0 https://commons.wikimedia.org/wiki/File:Commons-logo-en.svg

Julia set (highres 01).jpg Solkoll Public Domain https://commons.wikimedia.org/wiki/File:Julia_set_(highres_01).jpg

Vanadium etched.jpg Alchemist-hp (www.pse-mendelejew.de) Free Art License https://commons.wikimedia.org/wiki/File:Vanadium_etched.jpg

Rifling of a cannon (M75; 90mm; y.1891; Austro-Hungarian; exposed in Ljubljana, Slovenia).jpg Petar Milošević CC By-SA 4.0 https://commons.wikimedia.org/wiki/File:Rifling_of_a_cannon_(M75;_90mm;_y.1891;_Austro-Hungarian;_exposed_in_Ljubljana,_Slovenia).jpg

12in-Vinyl-LP-Record-Angle.jpg Evan-Amos Public Domain https://commons.wikimedia.org/wiki/File:12in-Vinyl-LP-Record-Angle.jpg

Brooklyn_Museum_73.178_Bwoom_Mask.jpg Brooklyn Museum CC BY 3.0 https://commons.wikimedia.org/wiki/File:Brooklyn_Museum_73.178_Bwoom_Mask.jpg

Wright of Derby, The Orrery.jpg Joseph Wright of Derby, europeana.eu Public Domain https://commons.wikimedia.org/wiki/File:Wright_of_Derby,_The_Orrery.jpg

2017.06.17.-16-Reinheimer_Teich-Reinheim--Sumpf-Storchschnabel.jpg Andreas Eichler CC BY-SA 4.0 https://commons.wikimedia.org/wiki/File:2017.06.17.-16-Reinheimer_Teich-Reinheim--Sumpf-Storchschnabel.jpg

A Trip Down Market Street (High Res).webm Miles Brothers Public Domain https://commons.wikimedia.org/wiki/File:A_Trip_Down_Market_Street_(High_Res).webm

Slow Motion Match Strike - Horizontal (Free to Use HD Stock Video Footage) Jeffrey Beach (Beachfront Productions) CC BY 3.0 https://archive.org/details/SlowMotionMatchStrikeHorizontal

Photoelasticity - Clear CD case centre.jpg © User:Colin / Wikimedia Commons / CC BY-SA-4.0 CC BY-SA 4.0 https://commons.wikimedia.org/wiki/File:Photoelasticity_-_Clear_CD_case_centre.jpg

Mother Nature, Summer (Unsplash).jpg Autumn Goodman / auttgood CC0 https://commons.wikimedia.org/wiki/File:Mother_Nature,_Summer_(Unsplash).jpg

Making_handwoven_DHAKA_fabric_in_Nepal_•_ढाका.webm Oxlaey CC BY-SA 3.0 https://commons.wikimedia.org/wiki/File:Making_handwoven_DHAKA_fabric_in_Nepal_•_ढाका.webm

Mouse pointer or cursor.png Mikael Häggström CC0 https://commons.wikimedia.org/wiki/File:Mouse_pointer_or_cursor.png

Baby Laugh.ogg reinsamba CC BY 3.0 https://commons.wikimedia.org/wiki/File:Baby_Laugh.ogg

Computer mouse right click.ogg Darklanlan CC0 https://commons.wikimedia.org/wiki/File:Computer_mouse_right_click.ogg

Folio from a Koran (8th-9th century).jpg Author unknown in Abbasid dynasty Public Domain https://commons.wikimedia.org/wiki/File:Folio_from_a_Koran_(8th-9th_century).jpg

Title page William Shakespeare’s First Folio 1623.jpg Beinecke Rare Book & Manuscript Library, Yale University Public Domain https://commons.wikimedia.org/wiki/File:Title_page_William_Shakespeare%27s_First_Folio_1623.jpg

Scan the World - Venus of Willendorf.stl Scan the World CC BY-SA 4.0 https://commons.wikimedia.org/wiki/File:Scan_the_World_-_Venus_of_Willendorf.stl

Global temperature changes.webm NASA's Scientific Visualization Studio: Kel Elkins (USRA), Lori Perkins (NASA/GSFC) Public Domain https://commons.wikimedia.org/wiki/File:Global_temperature_changes.webm

Haeckel Echinidea.jpg Ernst Haeckel Public Domain https://commons.wikimedia.org/wiki/File:Haeckel_Echinidea.jpg

Haeckel Melethallia.jpg Ernst Haeckel Public Domain https://commons.wikimedia.org/wiki/File:Haeckel_Melethallia.jpg

Haeckel Chiroptera.jpg Ernst Haeckel Public Domain https://commons.wikimedia.org/wiki/File:Haeckel_Chiroptera.jpg

World Map 1689.JPG Gerard van Schagen Public Domain https://commons.wikimedia.org/wiki/File:World_Map_1689.JPG

Agraulis vanillae at Isla Margarita.jpg The Photographer CC0 https://commons.wikimedia.org/wiki/File:Agraulis_vanillae_at_Isla_Margarita.jpg

Standard-lock-key.jpg Evan-Amos Public Domain https://commons.wikimedia.org/wiki/File:Standard-lock-key.jpg

Presentatie van de beeldplaat.ogv Polygoon Hollands Nieuws CC BY-SA 3.0 https://commons.wikimedia.org/wiki/File:Presentatie_van_de_beeldplaat.ogv

MCC_Heart_Of_The_Mission_Master.mxf NASA Public Domain https://archive.org/details/Mission-Control-Houston_50-Years

The St. Marks Shake Lawrence Grey CC BY 3.0 http://freemusicarchive.org/music/Lawrence_Grey/Bonus_Beat_Blast_2011/48_lawrence_grey-the_st_marks_shake

Parking Gate Crash.webm idioterna CC BY 3.0 https://commons.wikimedia.org/wiki/File:Parking_Gate_Crash.webm

Tacoma Narrows Bridge destruction.ogv Barney Elliot CC0 / Public Domain https://commons.wikimedia.org/wiki/File:Tacoma_Narrows_Bridge_destruction.ogv

RMS Titanic distress signal simulated as morse code.wav Einottaja CC BY-SA 3.0 https://commons.wikimedia.org/wiki/File:RMS_Titanic_distress_signal_simulated_as_morse_code.wav

Winsor McCay (1918) The Sinking of the Lusitania.webm Winsor McCay Public Domain https://commons.wikimedia.org/wiki/File:Winsor_McCay_(1918)_The_Sinking_of_the_Lusitania.webm

Controlled Impact Demonstration.ogv NASA Public Domain https://commons.wikimedia.org/wiki/File:Controlled_Impact_Demonstration.ogv

Controlled Impact Demonstration 2.ogv NASA Public Domain https://commons.wikimedia.org/wiki/File:Controlled_Impact_Demonstration_2.ogv

Bit by Bit Cullah CC BY-SA 4.0 http://freemusicarchive.org/music/MC_Cullah/Pack_-A-_Clones_Sweet/09_-_Bit_by_Bit

Fantastic Contraption trailer.webm Sarah Northway CC BY-SA 3.0 https://commons.wikimedia.org/wiki/File:Fantastic_Contraption_trailer.webm

Kronosaurus Swim Cycle.webm Max Hawthorne, CryptoKingsman CC BY-SA 4.0 https://commons.wikimedia.org/wiki/File:Kronosaurus_Swim_Cycle.webm

Glass – Mediated Matter.ogv Mediated Matter Group CC BY-SA 4.0 https://commons.wikimedia.org/wiki/File:Glass_–_Mediated_Matter.ogv

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FADE OUT


OTRS meeting notes June 11, 2018[edit]

Who is here:

  • Asaf Bartov - organizer
  • Анастасия Львова -(Anastasia) OTRS agent in Russian queue otrs agent since 2008, permissions-ru, wmru, info-ru
  • Krishna Chaitanya Velaga - English, Commons, Wikidata
  • Ciell Wikipedia OTRS agent since 2008 on Commons Queues and Dutch queues
  • Tomasz Ganicz -Polish Wikipedia
  • Lane Rasberry - English Wikipedia
  • Victor Grigas
  • Ruthven (can’t attend)

Agenda:

Introductions

Discuss script From Victor: Relatively easy to translate, will export version without English language text that can be dropped into editing timeline and new languages added as-needed. understandable and watchable to ‘newbies’ - this includes video b-roll and jokes explains each case needed for OTRS, long ‘shelf-life’ or as ‘evergreen as possible’ Can make one long version and possibly shorter ‘episodes’ Script is currently first half explains copyright, free licensing, Wikimedia and volunteers, etc, then second half shows every scenario that a user might be in. Planning to add some specificity and positivity to the more general statements in each scenario. Wikimania 2018 meetup? choose time and place today? https://wikimania2018.wikimedia.org/wiki/Meetups


Next steps



Lane's notes

Asaf asked if everyone had read the script. No one said that they have failed to do so.

Victor introduced the meeting. He shared the news that while he previously was a WMF employee these days he is a video contractor working with the WMF. Victor shared that he felt that the OTRS submission process could be developed for the benefit of both OTRS agents and users who are submitting media. His idea was an OTRS explanation video. Victor wrote the script based on the OTRS documentation page on meta. Victor shared the script with interested OTRS agents including those in this meeting. Various people have commented.

Tomasz said that he liked the script in general. He expressed a concern for the sake of users who wish to submit images for which they can determine the copyright holder. A common case is a family photo for which the photographer is unknown. In this case Commons has to refuse the upload. Tomasz regretted that in these circumstances the user leaves feeling a negative experience when he wishes there was a way to put a positive perspective on it. The goal in this case should be some kind of user satisfaction. Tomasz said that this kind of exchange is stressful for OTRS agents.

Tomasz expressed a concern that in the Polish

Asaf asked about everyone's feelings for either publishing the script as it is or seeking additional community consultation.

Tomasz said that he felt it would be particularly useful to solicit comments from the Arabic language community. Asaf responded by saying that he would ask likely people from this community.

Lane said that the Wikimedia community has challenges with indecision and delay. This video should have been made 10 years ago. At this point publishing as quickly as possible with the resources we have at this point should be the goal. With the first call to comments we already have good representation from OTRS agents from different backgrounds and language communities.

Victor commented to say that he has to balance the production schedule for the video with the need to get sufficient review of the script. He said that there will come a time when he has to freeze the script from revisions in order to produce a video. After that point it becomes difficult to accept more comments and do reviews, and instead, any feedback would have to go into some unplanned next generation video.

Tomasz asked who would appear in the video - whether paid actors or Wikimedia volunteers. Victor said that he thought that it would be easiest and use the least resources to get paid actors. Victor said that he lived in Boston which has a large international population. Victor stated an intention to seek to make the filmed actors appear as if they were from any country or no country in particular.

Victor raised the issue of intertitles. He said that intertitles - which are scene transitions using text - are easier for volunteers to translate than other video ideas. Victor advocated for using video titles to more easily adapt the video for various languages.

Someone asked about b-roll. Victor said that b-roll is stock footage which communicate a theme or feeling. For example, to communicate a mistake there might be a video of a boat sinking.

Lane asked about Victor's idea for translation. Victor explained that he intended to have no voice acting in the video and instead to only have voice over. Because of this, the entire video could be translated by anyone producing a voice over audio recording and changing the intertitles.

Anastasia and Ciell discussed the online tools which complement the OTRS process. English language - https://tools.wmflabs.org/relgen/ Dutch - https://www.wikiportret.nl/ Russia https://ru.wikipedia.org/wiki/ВП:ДОБРО There was general discussion about how the OTRS process in different languages changes.

Victor commented on the schedule for the project. The plan is to confirm a script by the end of June 2018.

Wikimania 2018 is coming up. The possibility of an OTRS meetup was raised. Krishna, Lane, Asaf, and Ciell said that they planned to attend and might be interested in meeting in person at Wikimania.

Victor production notes:[edit]

B-roll and images[edit]

https://vimeo.com/202862112

Music[edit]

Actors[edit]

  1. Photographer 1
  2. Computer user
  3. Professional photographer
  4. Photographer 2 (pro)
  5. Hands on keyboard

Other links[edit]

Feedback[edit]

If this video was useful for you, and you find yourself referring people to it, we'd love to hear about it! Please add a section below with your experience, and consider telling us the community and/or country you're talking about, if you're comfortable sharing that. For more complex feedback, feel free to use the talk page.

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