Grants:IEG/MediaWiki and Javanese script/Final

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Individual Engagement Grants This project is funded by an Individual Engagement Grant

proposal people timeline & progress finances midpoint report final report


Welcome to this project's final report! This report shares the outcomes, impact and learnings from the Individual Engagement Grantee's 6-month project.

Part 1: The Project: Nulisa Aksara Jawa 2013[edit]

Summary[edit]

The project took the form of writing (typing) and reading competition. It was held on 28-29 October 2013, on the date of Youth Pledge movement which typically commemorated with a month-long Bulan Bahasa (Language Month) on October. The participants are from the junior high school from all across Solo. The event was started with 2 training sessions and then on 28th the first part of the competition began, while on 29th, the final was held in a mall to increase people's awareness

Out of 60 junior high schools we invited, 37 registered and 34 came to the first training. Every school is represented by a pair of boy/girl students, and accompanied with a teacher. So it means at least 102 people participated on the event, not including the volunteers and other people involved in making this event.

The winners are chosen from among the 16 teams that entered the final round. The first winner was SMP Bintang Laut Surakarta, second SMP Negeri 5 Surakarta, and third SMP Negeri 4 Surakarta, each team receiving Rp 1,250,000, 1,000,000, and 750,000 respectively.

Methodology[edit]

In your midpoint report, you told us about the setup and background for your project. Do you have anything else to add to your methodology from the second half of your project? If so, please add it here.

After we decided that the project would take the form of competition, then we trying to get 1) schools to participate, 2) a public place that we can rent for free, or at discount price, and 3) volunteers to run the event. During the course of the preparation, several things have to be changed. As much as possible the changes that we need to take would be listed here.

1. Initial idea
At first I was thinking that I'm going to organize the event by myself. Because this kind of event had never been held before, I'm only aiming for several schools to participate, about 3-5 schools. I've contacted a friend who worked at Solo Grand Mall, and he was interested to see the competition held in there.
2. Contacting schools
At first I contacted my junior high school schoolmistress, Bu Riana and ask for her help. It turned out that I couldn't just gave random invitations to random schools, because the schools won't cooperate if I didn't bring any recommendation from the government. Therefore I went out looking for the necessary letters.
3. Change of plan
From the government point of view, it would be necessary to contact all junior high school, not just a select few, therefore the participants suddenly jumped from 3-5 schools to 60 schools. So now I had to modify the plan, and get some help to organize the event. Also, it meant that we need to build relations with about 60 schools, ASAP.
4. Enlisting help
With the help of my aforementioned friend, Abi, we got help from about 16 volunteers that he used to work with several times. Others bring their friend who were interested in Javanese script. We made some quick plan: set the dates, create promotional materials, find a computer laboratory, organize trainings, and prepare the competition itself.
5. Preparing the competition
The grant is title MediaWiki and Javanese script, therefore the competition was held in that spirit. I made the whole software available on DVD with tutorials included, and prepared two training sessions for the participants so that they could install the software on their machines and prepare for the competition itself.
6. Creating promotional materials
With the help of the good folks at Paduan Magz, we could print the brochures, banners, training materials, DVDs, stickers, pins, shirts, pens, X-banners, certificates, and also documented the whole events, on schedule. We wouldn't be able to run the event otherwise. The event was also published on their magazine's November edition.
7. Installing the software
After the preparation was set, we borrowed the computer laboratory of SMP Negeri 19 Surakarta, and I set up the machines for the competition, i.e. installing MediaWiki on each of the 40+ machines. It took me more than one full day to make sure that the machines would be ready to host a competition in that scale. Many things have to be devised on the spot, but it finally worked.
8. Contacting the juries
A competition had to have jury members. I went to the Solo City Public University (w:Sebelas Maret University) and the Javanese language professor there agreed to be the head of the jury members. The other two juries are from Sukoharjo Veteran University and from Yayasan Sastra Lestari.
9. Training sessions
At 14 and 21 October we held two training sessions. The first session was a general introduction of the event, and also the deadline for entering the competition. We had to reject several schools which were trying to register after the 14th. The second session was more technical toward the materials which will be used during the competition, and hands-on learning.
10. Main events
At the 28th, in SMP 19, 34 teams -- which were divided into 2x17 teams -- competed writing (typing) 30 Javanese script texts in a 60 minutes period using a MW installation, like what they'd encounter in an online Wikipedia. 2x8 teams with the highest score entered the final round. On the 29th, in Grand Mall, 16 teams competed in reading competition and art competition. 3 teams were picked as the winners.

Activities[edit]

What did you do over the course of your project?

Please list all activities you’ve undertaken as part of your project, and provide a description for each activity.

  • Participating (booth) in Car Free Day events: With a laptop and printer, I'd invite people to come to the booth and demonstrate to them how their name could be spelled (and typed) easily using a regular keyboard, and then print their names in a sheet of paper. (Newspaper and website clippings)
  • Received award Ten Outstanding Young Persons of the Year - May 2013 - by Junior Chamber International Indonesia, and represented Indonesia in Asia Pacific and world TOYP events of that year. (Online news clippings)
  • Perfecting the Javanese transliteration for Narayam extension -- then merged as UniversalLanguageSelector extension for MediaWiki (ongoing till now)
  • Creating a DVD with a copy of MW which could be used as a learning tool to write Javanese script digitally. (Alternatively, I also developed a standalone HTML/Javascript-based webpage. But it's more geared toward professional transliterators, teachers, and public audience)
  • Co-designing all the promotional materials with Paduan team. Most of the budget were used to finance this category.
  • Doing presentation for the MGMP Bahasa Jawa (government function which oversee the education of Javanese language): Pak Giyanto (Head of MGMP), Pak Sutarmo (Consultant of MGMP), Ibu Ri Indah, and get their approval for doing this competition and sent the invitations to more than 60 junior high schools in Surakarta.
  • Doing some more presentations in Yayasan Sastra Lestari, for the volunteers, and for the juries.

Outcomes and impact[edit]

What are the results of your project?

Please discuss anything you have created or changed (organized, built, grown, etc) as a result of your project.

Progress towards stated goals and targets[edit]

Please use the provided table to:

  1. List each of your original goals/targets (measures of success) from your project plan.
  2. Next to each goal/target, list the actual outcome that was achieved.
  3. Explain how your outcome compares with the original goal. Did you reach your planned targets? Why or why not?
Planned measure of success
(include numeric target, if applicable)
Actual result Explanation
Educate a group of educators to train their students to digitize a book or a document written in Javanese script. It happened, but not in they way I had in mind. Originally I imagined I would give hands-on training for the Javanese language teachers, but in the end, the teachers did have training, even though the focus was their students, and they were supposedly giving support to their students. I had the chance to go to several schools to give more thorough trainings, but it was impossible to do all of the schools while preparing for the competition itself. Most teachers had to rely on my tutorial PDF. But all the necessary requirement for a working offline MW+Javanese input method was on the DVD and each school got one copy of it which they could copy/duplicate freely.
Introduce and encourage them to participate via Javanese Wikisource (still in Incubator), Wikipedia, and/or Wiktionary. Online involvement was minimal to none, and in turn, I used the experience I gained from all the feedback to add contents to the projects. From my reading of the agreement with WMF, a direct involvement (edit on live projects) was discouraged, and because of the nature of the participants (kids), and because they were not familiar with WMF projects before, therefore all the events were done offline. The teachers and students were introduced with Javanese Wikipedia, and they could participate if they wish too, but no formal Wikipedia training (i.e. how to write an article) were done because of time considerations.

After the project finished, I did add many contents to those projects. Uploaded about 50 texts from the 19th century to commons, and added dozens of pages to Wikipedia/books/source, in addition to about 20 000 Javanese script lemmas in Wiktionary.


Strategic impact[edit]

Please reflect on Wikimedia’s strategic priorities. We've provided 3 options below for the strategic priorities that IEG projects are mostly likely to impact. Select one or more strategic priorities that you feel your project has had impact on. Answer the question related to the priority you've selected by sharing any measures of success you have that point to this impact.

Option A: How did you increase participation in one or more Wikimedia projects?

  • I felt that as a language which were often quoted as 'one of the largest', the state of our Javanese Wikipedia is quite the opposite of that statement. With the Nulisa Aksara Jawa 2013 event, I think we had clearly informed that there's this wonderful initiative going on, and several hundreds people who were made aware of that fact would now have the tool to once again write in their own script, on the web, unaided by any 3rd party software. They could browse the web wherever they are, including in public computers such as internet cafes, and once they opened one of the Wikimedia websites, they could easily type in Javanese script.

Since this event didn't include trainings on how to create content in Wikimedia projects itself, no statistics/numbers could be given other than the contents I already created during and after the project was over.

Additional impact[edit]

Did your project have any other kinds of impact you had not anticipated when you planned your goals and targets?

Key Learnings[edit]

The best thing about trying something new is that you learn from it. We want to follow in your footsteps and learn along with you, and we want to know that you took enough risks in your project to have learned something really interesting! Think about what recommendations you have for others who may follow in your footsteps, and use the below sections to describe what worked and what didn’t.

What worked well[edit]

What was successful? What would you recommend doing again? Please list these as short bullet points.

  • The competition itself I think was successful, and many people I spoke to commended it. The professor from the largest university that taught Javanese script have never seen anything like it. They asked if it would be held again next year (this year - 2014).

What didn’t work[edit]

What would you not do again or recommend that others do differently in the future? Please list these as short bullet points.

  • If there are more time, I would like to be able to train the teachers (and students) more. Because of the competition being the first of its kind, the level of difficulty was made a little low, so students who were not familiar with typing (especially using this input method) would be able to compete with students who were more 'techie'.
  • Many technical problem arose, mainly with regards to computers that we used for trainings and first round (14, 21, and 28th). I had to devise some solution on the spot and there were some errors during the competition. Thankfully nothing major.

Other recommendations[edit]

If you have additional recommendations or reflections that don’t fit into the above sections, please list them here.

Next steps and opportunities[edit]

Are there opportunities for future growth of this project, or new areas you have uncovered in the course of this grant that could be fruitful for more exploration (either by yourself, or others)? What ideas or suggestions do you have for future projects based on the work you’ve completed? Please list these as short bullet points.

  • Making a Wiki(p|m)edia/MW-based competition for about 100 participants could be run with about 10 dedicated volunteers with a budget of about $3000. Half of it going to be education funds (prize money) for the winners, and half for promotions, including lunches for about 100 people for 3 times. Some promotional material could be made generic, so they can be used next time.
  • Doing offline projects are way more engaging than online (the usual way), and have the potential to create more positive impressions rather than just writing articles.
  • A lot of people asking me if Wikipedia would do this kind of event more often. I had no single negative feedback. All were very thankful of what Wikipedia have done, and they were glad that they were informed about that.
  • I felt that what Wikimedia projects have done (e.g. having multilingual projects, including regional/non-official languages) could have a real impact on how people view their own language (their mother tongue), including it's literary history, and how they use them online, sharing information and knowledge.
  • In the case of Indonesia, I would strongly encourage other Wikipedians to utilize my experience, either through or without IEG grants, in their respective languages/scripts. I would gladly help in whatever role I could.

Project resources[edit]

Please provide links to all public, online documents and other artifacts that you created during the course of this project. Examples include: meeting notes, participant lists, photos or graphics uploaded to Wikimedia Commons, template messages sent to participants, wiki pages, social media (Facebook groups, Twitter accounts), datasets, surveys, questionnaires, code repositories... If possible, include a brief summary with each link.

Part 2: The Grant[edit]

Finances[edit]

Actual spending[edit]

Please copy and paste the completed table from your project finances page. Check that you’ve detailed all approved and actual expenditures. If there are differences between the planned and actual use of funds, please use the column provided to explain them.


Expense Approved amount Actual funds spent Difference
Merchandise (t-shirts, buttons, stickers, etc) $700 (see "Promotional items" below)
Promotional items (posters, brochures, banners, etc.) $450 (+$700 from above and $100 from below) = $1250 $ 1.519,17
Design contracting for promo materials and merchandise $100 (see "Promotional items" above)
Meals for volunteers $500 $490,99
Transport for volunteers $750 $ 72,34 (reallocated to "Misc. expenses" below)
Book acquisition (reallocated from transport) $75 Expenses #11 $0.70, #12 $2, #13 $6, #14 $3.50, #15 $22.50, #17 $2.69, #19 $22 (included in "Misc. expenses" below)
Prizes (reallocated from transport) $425 $ 302,72 (included in "Misc. expenses" below)
Misc. expenses - $ 990,88 (reallocated from "Transport" above)
Total $3000 $ 3.070,67

Bennylin 09:27, 5 August 2015 (UTC)

Remaining funds[edit]

Do you have any unspent funds from the grant?


Please answer yes or no. If yes, list the amount you did not use and explain why.

If you have unspent funds, they must be returned to WMF, please see the instructions for returning unspent funds and indicate here if this is still in progress, or if this is already completed:

Documentation[edit]

Did you send documentation of all expenses paid with grant funds to grantsadmin@wikimedia.org, according to the guidelines here?

Please answer yes or no. If no, include an explanation.

  • Yes, on June 25, 2014. Bennylin 09:27, 5 August 2015 (UTC)

Confirmation of project status[edit]

Did you comply with the requirements specified by WMF in the grant agreement?

Please answer yes or no.

Is your project completed?

Please answer yes or no.

Grantee reflection[edit]

We’d love to hear any thoughts you have on what this project has meant to you, or how the experience of being an IEGrantee has gone overall. Is there something that surprised you, or that you particularly enjoyed, or that you’ll do differently going forward as a result of the IEG experience? Please share it here!