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Grants:Programs/Wikimedia Community Fund/General Support Fund for the Philippine Wikimedia Community User Group (PH-WC)

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General Support Fund for the Philippine Wikimedia Community User Group (PH-WC)
start date2023-01-01
end date2024-01-01
budget (local currency)3229600 PHP
amount requested (USD)53827 USD
grant typeWikimedia Affiliate (chapter, thematic org., or user group)
funding regionESEAP
decision fiscal year2022-23
funding program roundRound 1
organization (if applicable)Philippine Wikimedia Community Inc.

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Applicant details[edit]

Wikimedia username(s):


Philippine Wikimedia Community Inc.

G. Have you received grants from the Wikimedia Foundation before?

Applied previously and did receive a grant

H. Have you received grants from any non-wiki organization before?


H.1 Which organization(s) did you receive grants from?

National Commission for Culture and the Arts (Philippines)

M. Do you have a fiscal sponsor?


M1. Fiscal organization name.


Additional information[edit]

R. Where will this proposal be implemented?


S. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope:


S1. If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.

T. If you would like, please share any websites or social media accounts that your group or organization has. (optional)

M. Do you have a fiscal sponsor?


M1. Fiscal organization name.



1. What is the overall vision of your organization and how does this proposal contribute to this? How does this proposal connect to past work and learning?

The Philippine Wikimedia Community envisions itself as a free, open and vibrant organization of Philippine volunteers and content editors from the archipelago and overseas, who believe in the mission and vision of the Wikimedia Foundation and the Wikimedia Movement in its entirety.

As a recognized affiliate organization, our community aims to initiate, promote, participate, create, organize, develop and engage in projects, programs and activities that promote free, responsibly open-content resources and reference materials; in English and in different Philippine languages; through cost-effective, creative and innovative projects and partnerships with local government units, government agencies, academia, non-governmental organizations, and the private sector.

2. What is the change that you are trying to bring about and why is this important?

We aim to transform our organization into a robust and sustainable operating unit. We wish to set our administrative matters and functions in place; whereupon our volunteers and officers may do what they do best. We aspire to break out of the Rapid Grant cycle, wherein tedious time and processes could potentially hamper productivity.

We would also like to expand PhilWiki to other places especially the National Capital Region (i.e. Metropolitan Manila). Currently, PhilWiki Community is exclusively in Naga City. The plan to expand our geographical footprint to Metro-Manila is because there is a high potential for institutional partnerships.

3. Describe your main approaches or strategies to achieve these changes and why you think they will be effective.

Considering that PhilWiki shall be professionalizing from the ground up, we shall initially focus on requirements enabling our Securities and Exchange Commission (SEC) registered User Group to qualify as a Non-Government Organization. For more information on the paperwork required, please refer to this link:


Another reason to apply for Non-Government Organization status is so that PhilWiki can accept donations and provide tax deductible receipts to the general public. This is also in line with a longer-term sustainability model we are considering.

We shall outsource professional administrative tasks from qualified agencies for regulatory functions such as Legal, Accountancy, Institutional Communications and staffing. The outsourcing model will mitigate the skills gap of our community. For example, Philwiki needs professional bookkeeping service for monthly reconciling, filing of papers with the Bureau of Internal Revenue, filing of paperwork with the City Government for permits. Another example; we may need to participate in the Philippine Congressional interviews regarding Freedom of Panorama (i.e., copyright laws). Having a legal advisor would help to position our concerns for the legislators. In terms of institutional partnership, PhilWiki seeks to build a formal relationship with the National Commission for Culture and the Arts (i.e., NCCA, top-level cultural agency of the Philippines). Once we establish a relationship with them, it may be easier to co-brand on activities; potentially receive subsidies/funding from the government; enable access to cultural resources regarding digitization. These could open up new opportunities and subsequent content to wiki projects. Philwiki is recovering from community disagreements over the past two years. There is a need to build an inclusive and thriving community. We look to welcome community members from diverse backgrounds (i.e., marginalized groups; LGBTQI + communities). Currently, most Philwiki community members are mostly visible from the Education and civil service sectors. Philwiki seeks to include more people from the cultural, heritage and conventional mass media professions into its fold.

4. What are the activities you will be developing and delivering as part of these approaches or strategies?

The foremost activity shall be "setting up shop." Our office address must become a functional space, where our members may freely attend to perform their editing work, uploads and service bureau tasks for our events, meetings and communications. We shall take responsibility for the facilitation of sustainable activities, involving mass media, influencers in the local community, and strategic alliances for outreach.

The 2nd, 3rd and 4th Quarters of PhilWiki's fiscal year shall be undertaken with three attainable outreach activities, with the intent to generate interest, build capacity and sustain time-bound campaigns, namely (1) Wiki Loves Earth, (2) Wiki Loves Food, and (3) Wikipedia Pages Wanting Photos, into sustainable and recurring activities.

5. Do you want to apply for multi-year funding?      


5.1 If yes, provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan?


6. Please include a timeline (operational calendar) for your proposal.


● Office Setup, Outsourcing: Accountancy, Legal, Admin ● Radio Wikipedia promotion - Wikipedia 22nd Birthday (January 16) - Advocacy campaign ● 1st General meeting & meetup – Wikipedia 22nd Birthday (January 16) ● Radio promotion - Women's Month (March) – Advocacy campaign in support of WikiGap ● PhilWiki Community Annual Meeting (March 18)

APRIL – JUNE 2023 ● Wiki Loves Earth Philippines (April) – Outreach and photo contest ● 2nd General Meeting: Capacity Building (June)

JULY – SEPTEMBER 2023 ● Wiki Pages Wanting Photos Philippines (July-August) – Outreach and editing contest ● Radio Wikipedia promotion - National Language Month Celebration (August) – Awareness campaign (advocacy)

OCTOBER – DECEMBER 2023 ● Radio Wikipedia promotion - Bikol Wikipedia Day (November 24) – Awareness campaign ● Community Meetup and Conference - Bikol Wikipedia Day (November 24) ● Wiki Loves Food Philippines (December) – Outreach, editing and photo contest

7. Do you have the team that is needed to implement this proposal?

PHILWIKI (Internal) Johnny Alegre: GSF Executive Director and PH-WC Ambassador-at-Large

Core PHilWIki members to be involved:

  • Maffeth Opiana (overall Program Coordinator and Community Outreach lead); Zyra Balmes Hila: (Deputy Program Coordinator and Community Outreach co-lead); Leah Sumalinog: Community Outreach (co-lead)
  • Cris Fragata: Campaigns (co-lead); Marvin Molin: Capacity Building (co-lead); Ezra Carullo: Capacity Building (co-lead); Ramon Olano: Digitization (co-lead).

Note: PhilWiki community members are not salaried employees of PhilWiki.

PROPOSED OUTSOURCED PERSONNEL Professional support in time-critical areas of ● Legal and Staffing Management ● External Community Events Organizer ● Accounting and Fiscal Service ● Secretarial ● Logistics and Procurement

8. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.

Content Gender gap, Language, Cultural background, ethnicity, religion, racial

8.1 In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge.

A balanced mix of men and women in our roster of Officers clearly exhibits Gender Gap awareness in our midst: Chair (f), President (m), Secretary (m), Treasurer (f), Member/Officer (f). Nine (9) of our Nineteen (19) Regular Members, to-date, are male, outnumbered by females by one. In our calendar, we have included radio show appearances during Women's Month (March) in support of WikiGap.

9. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.

Culture, heritage or GLAM , Advocacy, Public Policy

10. Will your work focus on involving participants from any underrepresented communities? Please note, we had previously asked about inclusion and diversity in terms of CONTENTS, in this question we are asking about the diversity of PARTICIPANTS. Select up to THREE that most apply to your work.

Linguistic / Language, Socioeconomic status, Age

11. What are your strategies for engaging participants, particularly those that currently are non-Wikimedia?

Our activities are aimed towards developing a competitive level of proficiency in identifying subjects of cultural and heritage-centric significance. Our strategies for recruiting such participants are matched with promotional activities and incentives. These are incentives which not only are intended to build capacity, but to harness talent in the community.

12. In what ways are you actively seeking to contribute towards creating a safer, supportive, more equitable environment for participants and promoting the UCOC and Friendly Space Policy, and/or equivalent local policies and processes?

Friendly Space Policy will be observed in in-person activities and online sessions.

13. Do you have plans to work with Wikimedia communities, groups, or affiliates in your country, or in other countries, to implement this proposal?


13.1 If yes, please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

We are continually engaging ourselves in interactions with our ESEAP hub, which in turn will open avenues for our collaboration with affiliates in the region as well as in our own archipelago. Currently, we have a pending activity with the Commons Photographers User Group in context of Wikimania 2023, wherein some members of PhilWiki are also members of the Commons Photographers UG.

14. Will you be working with other external, non-Wikimedian partners to implement this proposal?


14.1 Please describe these partnerships and what motivates the potential partner to be part of the proposal and how they add value to your work.


15. How do you hope to sustain or expand the work carried out in this proposal after the grant?


16. What kind of risks do you anticipate and how would you mitigate these. This can include factors such as external/contextual issues that may affect implementation, as well as internal issues, such as governance/leadership changes.

In our endeavor to realize NGO (Non-Government Organization) status, we may encounter administrative bottlenecks and/or hurdles. We shall look to our proposed consultants and professionals to surmount possible setbacks in this regard.

17. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.

Increase the Sustainability of Our Movement, Improve User Experience, Provide for Safety and Inclusion

18. Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here.  


Learning, Sharing, and Evaluation[edit]

19. What do you hope to learn from your work in this fund proposal?

The fund proposal will effectively be transformative, starting with outsourced administrative functions that will liberate PhilWiki to do what it does best.

PhilWiki is the natural offspring of its native language project, Bikol Wikipedia (celebrating the 15th anniversary of Bikol Wikipedia Day this year, 2022). Henceforth, continued success calls for community engagement; the solidarity, retention and the growth of our membership roster; and the programs to be funded through this GSF proposal. Furthermore, it beacons the potential towards coalescing other Philippine Wiki communities and contributors in areas of mutual interests.

Shall we widen the scope of our activities, to further the engagement of our contributors? What incentives shall we offer to attract fresh talent? What vehicles are needed to offer our community a collectively rewarding user experience?

20. Based on these learning questions, what is the information or data you need to collect to answer these questions? Please register this information (as metric description) in the following space provided.

Main Metrics Description Target
CONTENT: Wiki Loves Earth, Philippines Based on previous PhilWiki member rapid grant experience:

Wiki Loves Earth 2021 https://meta.wikimedia.org/wiki/Grants:Project/Rapid/Maffeth_Opiana/Wiki_Loves_Earth_2021_in_the_Philippines

● Number of photos uploaded to Wikimedia Commons = 950 ● Number of photos used on Wikimedia projects = 150 ● PARTICIPANTS = 100 ● EDITORS = 25 ● ORGANIZERS = 10

CONTENT: Wiki Pages Wanting Photos, Philippines Based on previous PhilWiki member rapid grant experience:

Wikipedia Pages Wanting Photos, Philippines 2021 https://meta.wikimedia.org/wiki/Grants:Project/Rapid/MarvinBikolano/Wikipedia_Pages_Wanting_Photos_in_the_Philippines

● Number of photos uploaded to Wikimedia Commons = 950 ● Number of articles improved = 450 ● PARTICIPANTS = 100 ● EDITORS = 25 ● ORGANIZERS = 10

CONTENT: Wiki Loves Food, Philippines Based on previous PhilWiki member rapid (composited) grant experience:

Wiki Loves Philippines 2022 (includes Wiki Loves Food) https://meta.wikimedia.org/wiki/Grants:Programs/Wikimedia_Community_Fund/Rapid_Fund/Wiki_Loves_Philippines_2022_(ID:_21931703)

● Number of uploaded images = 1000 ● Number of improved articles = 150 ● Number of created articles = 35 ● PARTICIPANTS = 100 ● EDITORS = 15 ● ORGANIZERS = 5


Here are some additional metrics that you can use if they are relevant to your work. Please note that this is just an optional list, mostly of quantitative metrics. They may complement the qualitative metrics you have defined in the previous boxes.

Additional Metrics Description Target
Number of editors that continue to participate/retained after activities N/A N/A
Number of organizers that continue to participate/retained after activities N/A N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability N/A N/A
Feedback from participants on effective strategies for attracting and retaining contributors N/A N/A
Diversity of participants brought in by grantees N/A N/A
Number of people reached through social media publications N/A N/A
Number of activities developed N/A N/A
Number of volunteer hours N/A N/A

21. Additional core quantitative metrics. These core metrics will not tell the whole story about your work, but they are important for measuring some Movement-wide changes. Please try to include these core metrics if they are relevant to your work. If they are not, please use the space provided to explain why they are not relevant or why you can not capture this data. Your explanation will help us review our core metrics and make sure we are using the best ones for the movement as a whole.

Core Metrics Summary
Core metrics Description Target
Number of participants N/A N/A
Number of editors The Wikipedia Pages Wanting Photos in the Philippines N/A
Number of organizers N/A N/A
Number of new content contributions per Wikimedia project
Wikimedia Project Description Target

21.1 If for some reason your proposal will not measure these core metrics please provide an explanation.


22. What tools would you use to measure each metric selected?

By way of generous contest prizes, we shall incentivize the tracking all contributions in our outreach activities. Contest entries from our participants, in all levels of proficiency, shall always be given full credit in our outreach materials (newsletters, certificates, social media). This will foster participant retention, concept sustainability and continuity for our programs to become annual events.

Financial Proposal[edit]

23. & 23.1 What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.

3229600 PHP

23.2 What is this amount in US Currency (to the best of your knowledge)?

53827 USD

23.3 Please upload your budget for this proposal or indicate the link to it.

23.4 Please include any additional observations or comments you would like to include about your budget.


Please use this optional space to upload any documents that you feel are important for further understanding your proposal.

Other public document(s):

Final Message[edit]

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.