Grants:Programs/Wikimedia Community Fund/Rapid Fund/Tyap Community Meetup and Wikidata's 11th Birthday Anniversary Grant Proposal (ID: 22282315)

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Applicant Details[edit]

Main Wikimedia username. (required)

User:Kambai Akau

Organization

Tyap Wikimedians Organisation

If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)

I'm a board member or president of a Wikimedia Affiliate or mission-allied organization., I'm a group leader of a Wikimedia User Group (submitted to the Affiliation Committee).

Describe all relevant roles with the name of the group or organization and description of the role. (required)

1. Executive Director, Tyap Wikimedians Organisation --

Coordinates and supervises all community volunteer members to gain the best results from them in terms of volunteerism.
Sources for prospective partners to work with the organization on achieving a common goal.
Sources for collaborators to perform joint editing sessions together.
Envisions the pathway for the organization to follow for more significant progress.
Communicates the progress of the organization to the community and encourages more participation. In other words, leads public relations efforts.
Where there are shortcomings, the Executive Director addresses them. He supports the Educational Officer in fixing Wikipedia and Wiktionary pages that need to be fixed or worked on.

2. Project Manager, Tyap Wikimedians Organisation

Handles financial management, accounting, and budgeting activities of the organization.
Manages procurement, human resources, and administrative functions.
Develops and implements programs and projects that align with the organization's mission and goals alongside the Field Officer.
Implements processes that would lead to the group spending less on projects.

3. Field Officer, Tyap Wikimedians Organisation

Implements the organization's programs and field projects, facilitating community engagement and participation.
Assists in the identification and selection of beneficiaries, and ensures the delivery of services according to established standards.
Conducts regular monitoring and reporting of progress and challenges to the Project Manager.
Organizes in-person and/or online events.
Organize educational outreaches by reaching out to participants and negotiating the venue for the program.

Main Proposal[edit]

1. Please state the title of your proposal. This will also be the Meta-Wiki page title.

Tyap Community Meetup and Wikidata's 11th Birthday Anniversary Grant Proposal

2. and 3. Proposed start and end dates for the proposal.

2023-11-04 - 2023-11-05

4. Where will this proposal be implemented? (required)

Nigeria

5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)

Other (please specify) Wikidata's Birthday Anniversary and Annual End of the Year Meetup

6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)

In the last event in which we had our first meetup as a user group while celebrating Wikidata's 10th Birthday Anniversary, I introduced Wikidata editing to my group members and the response was quite amazing. I found out that even those who never contributed to any Wikimedia sister project ever found it easy to contribute on Wikidata than even on Wikipedia.

However, there were challenges we encountered while having our one-day edit-a-thon for a prize on the first day of the meetup event on 29 October 2022. The Outreach Dashboard proved unresponsive maybe due to network challenges. The Integraalty edit tracking tool which was to act as a backup was not well done by me due to poor technical know-how. We had to rely on manual counting of edits by individual contributors which was quite inaccurate.

This time around, I hope to get help on the subject matter ahead of time, so that we can have one or two working backups ahead of time, in case the Outreach Dashboard doesn't work again.

For the Meetup part of it, things went well, but we could make it more fun.

7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.

We plan on holding two events in one:

1. Celebrate Wikidata's 11th Birthday Anniversary while meeting up on Saturday, 4 November 2023. Here is the public page for this event: https://m.wikidata.org/wiki/Wikidata:Eleventh_Birthday/Tyap_Wikimedians_User_Group_Celebrates_Wikidata%27s_11th_Birthday

2. End of the Year Meetup for the Tyap Wikimedians User Group Members on Sunday, 5 November 2023.

8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.

These are the members of the Tyap Wikimedians team, 100% volunteers with none salaried at the moment. These persons are listed according to their Roles, Wikimedia Usernames, and a brief about their Roles:

1. Executive Director, User:Kambai Akau

Coordinates group activities and links the Tyap WMUG with other groups for possible collaborations.

2. Project Manager, User:Friday musa

Takes care of the finances and plans the execution of activities.

3. Field Officer, User:Valtino44

Sources what are needed for for in-person events.

4. Communications and Advocacy Officer, User:Dorothy Habila

Supporting role.

5. Secretary, User:Bello Lydia

Supporting role.

6. Educational Content Officer, User:Zbobai

Supporting role.

9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)

The target participants are all who have participated in any Tyap Wikimedia activities in the past and those who aspire to be contributors in Tyap Wikimedia activities and projects. The meet up is primarily for the Tyap Wikimedians User Group members, but people from other groups who aspire to be part of us from other user groups can as well join.

10. Does your project involve work with children or youth? (required)

Yes

10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.

Here is the link to the Tyap Wikimedians User Group Youth Safety Policy on Google Docs: https://docs.google.com/document/d/1yCIZknF8JIUMtFXgUd4JL2cnKEfIXFf_KfvkdwIYCP0/edit?usp=sharing

11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.

Our discussions (i.e., between events organizers) in the Tyap Wikimedians Organisation takes place in our private Telegram group since our group is quite small. That we found to be a more convenient way of communication. Hence, we adopted it.

As soon as we draw closer to the date of the event, we shall inform our community members in general both through our social media handles and via calls and SMS messages.

12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)

Other Important Topics (topics considered to be of impact or important in the specific context)

13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)

Education

14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)

Socioeconomic status

15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)

Improve User Experience

Learning and metrics[edit]

17. What do you hope to learn from your work in this project or proposal? (required)

I would want to learn about edit tracking tools and know how to teach others to use them. I as well want to learn about how many people would like to be active contributors to Wikidata through our meetup.

18. What are your Wikimedia project targets in numbers (metrics)? (required)

Number of participants, editors, and organizers
Other Metrics	Target	Optional description
Number of participants	30	We have 41 persons on our user group who signed up as members on MetaWiki, but in our last event last year, we had only 25 people out of the 40 at the time. We are hopeful that about 30 people would be present both in person and online this time around.
Number of editors	30	We anticipate to get the following figures for our editors: New Registered Users: 5 Returning editors: 25
Number of organizers	6

Number of content contributions to Wikimedia projects
Wikimedia project	Number of content created or improved
Wikipedia	60
Wikimedia Commons
Wikidata	60
Wiktionary
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions or Abtsract Wikipedia

Optional description for content contributions.

N/A

19. Do you have any other project targets in numbers (metrics)? (optional)

No

Main Open Metrics Data
Main Open Metrics	Description	Target
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)

We shall use the following tools to match up the metrics.

Outreach Dashboard
Event Metrics

However, if we discover another that we may add as an extra backup, that would do us extra good.

Financial proposal[edit]

21. Please upload your budget for this proposal or indicate the link to it. (required)

Please find the link to the budget on Google Sheets here: https://docs.google.com/spreadsheets/d/1FOLmO2SOifH2qsD1WJsPcOc8Ahf95ZenhJZqXNQgFRY/edit?usp=sharing

22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)

1123200 NGN

22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.

1352.01 USD

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Endorsements and Feedback[edit]

Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.

Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:

Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).

Endorse