Grants:Project/Rapid/UG GR/Wiki Loves Earth in Greece 2020

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UG GR/Wiki Loves Earth 2020
Wiki Loves Earth is an international photo contest about natural heritage/protected areas. Wikimedia User Group Greece will run the Greek leg of the competition from May 1st - May 31st, 2020. We organized WLE 2016, 2017, 2018 and 2019 in Greece with remarkable success.
targetWikipedia, Wikimedia Commons
start dateMay 1
end dateFebruary 28th
budget (local currency)1,840.00 EUR
budget (USD)1,990.80
grant typeorganization
non-profit status
organization (if applicable)Wikimedia Community User Group Greece

Review your report

Please see the sample Contest application before drafting your application.

Project Goal[edit]

Choose one or more of the following goals. You can add or delete goals as needed.

  1. Add or improve content (mainly photos)
  2. Recruit new contributors to Wikimedia Commons and Wikipedia
  3. Engage existing editors

Project Plan[edit]


Tell us how you'll carry out your project. Be sure to answer the following questions:
1. What content will the contest focus on, and why is it important to your community?

The overall purpose of this Wiki Loves Earth contest is to increase the amount of freely-licensed material (especially photos) related to Greek protected natural sites in Wikimedia Commons, and improve the quality and quantity of Wikipedia articles about them, including illustrating the articles with the uploaded pictures. If the project is successful, more people will know not only about Wikipedia, but also about Wikimedia Commons and new users will be engaged in the projects. Additionally, the Wikimedia movement and the local chapters will gain visibility within the involved communities. Within this scope, we are asking funding to finance the cost of the prizes for the contest winners, and the cost of promotion for the contest.

2. How will you let people know about the contest?

  1. Launching a website, community notification in Agora (elwiki village pump, mailing lists, etc.)
  2. Promoting the competition through the use of social networks and photo-oriented web sites.
  3. Press release announcing the competition just some days before the starting date (we will try to have press coverage also during the contest)

3. How will you judge the contest and award prizes?

The entries will be judged by a jury consisting of WMUG members, photography experts and elwiki users. We are especially happy about the jury composition in our previous contests, since we managed to include amateur and professional photographers, field experts e.t.c. The jury will work entirely with online tools. To award the prizes, an award ceremony will be held (in October), most probably in Athens (might be moved to Thessaloniki if the majority of the winners are from the northern parts of Greece). In case the top 3 winners can't come on their own means, we'll try to cover their expenses in order to have them at the ceremony (within reasonable cost). For those winners that can't make it to the award ceremony, their poster, certificate and/or other prize will be sent by mail.

4. For photo contests, what is the strategy to get images used on projects?

We will try to organize an online editathon for the addition of the contest images in articles. In any case, users will be notified that new material about Greek protected areas has been added at Commons and encouraged to use it.

5. Is there anything else you want to tell us about this project? ,

Time plan for activities:

  1. Before May: Preparing announcement texts, promoting contest through social media, sending announcements to some media.
  2. May: Running the competition, posting updates to social media, making pre-selection for the jury.
  3. June-July: Jury work, deciding local winners. 10 best photos will be submitted to the international contest.
  4. August-September: Evaluating the project and compiling the report. Showcasing best work in social media.
  5. October: Awards ceremony for local winners. Follow-up press release.

To clarify, no public event or gathering will be organized before 15 September as per WMF guidelines.


How will you know if the project is successful and you've met your goals? Please include the following targets and feel free to add more:

  • Number of participants: 200
  • Number of photos uploaded: 2,000
  • Number of new users: 120
  • 4 months after the contest, 120 or 5% of photos are used on wiki projects
  • 4 months after the event, 20 of uploaded photos are categorized as valued, quality or featured
  • 20 new areas be photographed


What resources do you have? Include information on who is organizing the project, what they will do, and if you will receive support from anywhere else (in-kind donations or additional funding).

Human resources:

  • Members of UG
  • Individual wikimedians
  • Professional and amateur photographers that helped as during the previous contests

Our team has organized a multitude of events including Science Photo Competition 2015, Wiki Loves Earth 2016, 2017, 2018 and 2019, and Wiki Loves Monuments 2016, 2017, 2018 and 2019, with very good results.

What resources do you need? For your funding request, list bullet points for each expense and include a total amount.

Number Category Item description Unit Number of units Cost per unit Total cost Currency Notes
1 Prizes Gift cards for the best photographs and best contributors n/a 3 n/a 900.00 EUR Gift cards will be awarded to the three best photographs (1st prize: €400.00, 2nd prize: €300.00, 3rd prize: €200.00.
2 Prizes Books as an award for the illustration marathon n/a 2 n/a 40.00 EUR Books will awarded to the two winners of the illustration marathon (1st prize: €25.00, 2nd prize: €15.00)
3 Posters posters with the logo and the awarded photographs unit 20 12.00 240.00 EUR Top ten winners will be awarded an A1 size poster of their photo with the official logo of the competition. Ten duplicates will also exhibited in the ceremony venue
4 Venue venue for the award ceremony unit 1 100.00 100.00 EUR We will try to book a downtown venue we have used before, at a very reasonable price, however we can also look at free-of-charge options.
5 Certificates certificates for the awarded photographs and jury members pack of 25 pack 20.00 20.00 EUR Certificates with the names of the awarded photographers and their finishing position will be delivered during the Award ceremony. Similarly, certificates will be given to the jury members for their participation.
5 Postcards postcards depicting the awarded photographs pack of 10 pack 5 50.00 EUR Postcards depicting the awarded photographs. They will be distributed by our user group to promote the competition
7 Traveling expenses traveling expenses n/d yet n/a 300.00 EUR for flying in organisers as required. TBD for top 3 winners
8 Fees, commissions, etc Banking fees transaction n/a n/a 10.00 EUR transactions for receiving money, banking fees for payments (prizes and other).
9 Beverages/snacks soft drinks and snacks (sweets or treats e.t.c.) n/a n/a n/a 130.00 EUR for the award ceremony
10 Incidentals expenses that are not projected in the budget but may still occur n/a n/a n/a 50.00 EUR This item will be generally used to adjust the changes in prices if they occur or to cover some of the incidental expenses that are not anticipated but may later occur as necessary.

Total cost: 1,840 Euros (1,990.80 USD on March 22 2020)


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