Grants:Project/WikiInAfrica/WikiFundi/Timeline

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proposal people timeline & progress finances midpoint report final report


Timeline for WikiInAfrica[edit]

Timeline Date
Release of V2 beta version July 2018 (hopefully)
Official release of V2 October 2018
Milestone 3 Day Month Year


Monthly updates[edit]

Please prepare a brief project update each month, in a format of your choice, to share progress and learnings with the community along the way. Submit the link below as you complete each update.

February[edit]

  • Discussions with Emmanuel and Stephane regarding technical project management (workload, timeline, dev availability etc.)
  • Complete clean-up of French pages to prepare for V2
  • Partial clean-up of English pages to prepare for V2
  • Initial discussions with potential (distribution) partners
  • Discussion Github versus Maniphest.

March[edit]

  • Presentation and demo at WikiIndaba
  • Prepare a Wiki in Africa Newsletter with news about WikiFundi (and other news)
  • Further tech preparation (planning, identification of a dev etc.), in particular during WikiIndaba
  • Shooting of introductory videos during WikiIndaba
  • Distribution of more boxes during WikiIndaba

April[edit]

  • Presence at Wikimedia Con
  • Addition of many contacts on the WiA contact database prior to sending the newsletter
  • Work on introductory videos (the ones shoot at WikiIndaba)
  • Distribution of more boxes during Wikimedia Con
  • Finalize clean-up of English pages to prepare for V2
  • Start working on improving the pages, adding new pages
  • Working on tutorials in French language. Will not finalize them (and not do the English ones) until I have certainty that this can technically work on the raspberry (I am having doubts about the cookie...). Will explore the possibility of doing short screen training videos instead.

May[edit]

  • Newsletter sent to all contacts with several updates (including one on WikiFundi) : [1], in French and English
  • V2 Content pages 90% done in French. 10% in English.
  • UserGuides updates ongoing
  • Interview on WMF blog : https://blog.wikimedia.org/2018/05/10/offline-access-wikipedia-wikifundi/
  • Various talks with potential partners + offline solutions Planning UserGroup + group interested in Async Wikis
  • Developer found : start of dev work
  • WikiFundi resources fully updated
  • Submission of WikiFundi poster for Wikimania

June[edit]

  • Finalize V2 pages.
  • Finalize French tutorials
  • Finalize UserGuides
  • Prepare WikiFundi poster for Wikimania
  • Continue Tech development

July[edit]

Poster WikiFundi published for Wikimania 2018 - V2 release
WikiChallenge poster (UserCase of WikiFundi software
  • Hard tech work to make V2 available on time for Wikimania 2018
  • Purchase of 32 GB SD cards
  • Creation of first set of SD cards for delivery to Wikimedia teams during Wikimania
  • Poster released : File:WikiFundi Generic Poster-A2.jpg
  • Release Manuel in French for V2 File:Manuel d’utilisation de la platforme WikiFundi V2.pdf
  • Release Manuel in English for V2 File:WikiFundi UserGuide V2.pdf
  • Tutorials dropped (tech issues)
  • Work on order system on the wikifundi website
  • Release of WikiChallenge poster in time for Wikimania (this poster is about one of the featured use of WikiFundi in 2017) : File:WikiChallenge poster-High Resolution.pdf
  • Website has been updated with specific information about what can be found in a WikiFundi pack and the ability to apply for it. A shopping/shipping solution and final options are still being investigated.
  • Videos shot by Anthere and Zack McCune at Wiki Indaba in English and French added to YouTube and featuring on the website (still to be uploaded to Commons): https://www.youtube.com/watch?v=j0PaS3g8Skk&t=8s (the English version). Arabic still underwork
  • various presentations and demo of WikiFundi at Wikimania
  • Testing of beta version
  • Deliveries : English min version of the software for Algeria (Bachounda), Tanzania (Iddy), Uganda (Erina), Nigeria (Sam), Ghana (Joy), South Africa (Michael)
  • Deliveries : one raspberry PI for Uganda (Erina), Tanzania (Iddy), and Nigeria (Sam - 2nd location in Nigeria)

End of July report[edit]

Summary[edit]

In a few short sentences or bullet points, give the main highlights of what happened with your project so far.

  • Content part completely finalized (French WikiFundi version, English WikiFundi version, Resources)
  • Tech part (software development) of the project was very much delayed (due to missing human ressources in the Kiwix team). Finally kicked-in in May. A beta version of the software was released in time for Wikimania. Some bug fixing still needed for final public release. Expectation is that the tech part will be over in August.
  • Communication partly done
  • Partnerships proceeding well
  • finances ok

Methods and activities[edit]

How have you setup your project, and what work has been completed so far?

Describe how you've setup your experiment or pilot, sharing your key focuses so far and including links to any background research or past learning that has guided your decisions. List and describe the activities you've undertaken as part of your project to this point.

Technology[edit]

100% # Analysis of bugs and suggested additions
100% # Evaluation of effectiveness and benefits of required changes and additions,
100% # Development of all elements and testing by increment
100% # Release of beta version at Wikimania
100% # Delivery of beta version at Wikimania to several English based UserGroups
80% # Testing of changes and user experience
80% # Production of different deliveries (per language/both language, sofware with/without resources)
0% # Final release
0% # Delivery of software to French based UserGroups
Status: is late in comparison of initial timeline, but is on track. Beta version was released at Wikimania. Cards were delivered to Wikimedia Nigeria, Ghana Open West Foundation, South Africa Michael Graff, Wikimedia Tanzania, Wikimedia Uganda and Wikimedia Algeria. We only have fixing of final bugs and final delivery to be expected (should be finalized in August or early September). New cards will be delivered to French group in October (to avoid shipping issues met in the past, we favor face to face delivery).

Resources and Tutorials[edit]

Resources : done
100% # Analysis of resources. Curation. Packaging. Addition to WikiFundi
Content : done
100% all V1 WikiFundi pages have been properly archived
100% all V2 pages finalized
Discovery videos : not planned in original project
100% Discovery videos (not originally planned...) have been recorded during WikiIndaba in 4 languages (English, French, Classical Arabic, and Dialect Tunisian Arabic).
80% Videos in English and French published on Wiki in Africa youtube channel and used for communication. Arabic version still partially done and final version not yet published.
In French : https://www.youtube.com/watch?v=NZMgoHogoeE&frags=pl%2Cwn
In English : https://www.youtube.com/watch?v=j0PaS3g8Skk&frags=pl%2Cwn
Draft Arabic 1 : File:WikiFundi Intro video Arabic 1.webm
Draft Arabic 2 : File:WikiFundi Intro video Arabic 2.webm
Tutorials : much time spent on it. Revealed technically difficult to implement and ultimately not such a good idea.
Decision was to drop.
UserGuide updates : done
100% published
French version File:Manuel d’utilisation de la platforme WikiFundi V2.pdf
English version File:WikiFundi UserGuide V2.pdf

Explainer Videos[edit]

0% # Analysis of message to communicate. Analysis of current resources, and current technological options to create the video.
0% # Evaluation of the effectiveness and benefits of required creation.
0% # Scenario, writing, design, translation and then development of finalised elements.
0% # Editing, proofing, reviewing and testing usage experience and elements, and isolating key benefits for inclusion at communications and partners stages.
0% # Dissemination
Status: nothing has been done yet

Communications material and campaign[edit]

WikiFundi poster released at Wikimania 2018
  1. Analysis of the target markets, of existing resources and of what is needed to reach the target markets; incorporation of changes and additions from stages 1, 2 and 3 into the comms as relevant.
  2. Evaluation of the distribution and engagement methods, adaptation of the materials to the target market and their needs, isolation of delivery channels.
  3. Creation of campaign, design of materials, translation of material, creation of delivery mechanisms.
  4. Printing, publishing and distribution of materials to identified areas. Ensuring campaign informs the project expansion stage.
Status
Current outcome
  1. Website improvement : Most of the website improvements have been done. The main element not finalized is the order system (all the work has been invoiced in advance).
  2. A Wiki in Africa newsletter has been written and sent in May 2018 (French and English) to announce the new roll-up (amongst other topics)
  3. Contacts have been added to the "friends and partners" database
  4. An interview of Florence has been done for the Wikimedia Foundation Offline series with Anne Gomez and published on WMF blog: https://blog.wikimedia.org/2018/05/10/offline-access-wikipedia-wikifundi/
  5. An awesome poster has been released for Wikimania : File:WikiFundi Generic Poster-A2.jpg (English version only. The French version is still pending)
  6. WikiFundi was featured in several situations during Wikimania; such as obviously during the Poster session, but also during Wikimedia and Education on the 18th, during the Activating the next generation : Wikipedia in Schools on the 21st, as well as during Wikipedia and digital equity in Education: digital skills for life and free knowledge for the world on the 22nd.
Still needed
  1. A communication strategy
  2. official launch
  3. Poster in French

Project expansion through partners[edit]

  1. Research and analysis of potential partners within the education, offline and e-education phase, as well as possible partners within refugee, prison spaces.
  2. Evaluation of the list and each target’s offering and the potential benefits of a partnership for the collective user.
  3. Approach and discussion with targeted partners about possible collaboration or partnership.
  4. Evaluation of partnerships, extensions and additional opportunities that have arisen out of this stage.

Status:

  1. Collecting interested stakeholders to feed a database (for use when sending newsletters etc.). More needed. It is quite difficult to identify all the stakeholders to contact. A good solution seems to first improve the collaboration between all the current wikimedia offline actors (see below about the UserGroup)
  2. Several potential partners were identified and contacted; several potential partnerships under discussion.
  • a company setting up hotspots in Africa and interested in working with us (that company is already a partner of Wikimedia France) to provide access to the tool in their own networks. I told them I would get back in touch with them when the software is getting ready ::2) a Unesco refugee camp in Cameroon would be interested in working with us as well (in particular for using the software).
  • in talks with Libraries without Borders about potential collaboration. Should go back to them once software available
  • Orange Foundation will update its own system with WikiFundi V2.
  • Internet in the box considering to add the software to their system.
  • A South Africa company contact (from Wikimania) to further explore in August/September
  1. Wikimania was also the ground of several very interesting discussions for the future of WikiFundi. Discussions with several others in offline activities to figure out how to cut on hardware costs, a critical element in the project evolution. Potential directions identified with wikimed and Wikimedia India.
  2. Regular discussions by email or hangout meetings with other wikimedians involved in offline projects, in particular around Async wikis (requests for funding to pay a developper to work on Async wikis)
  3. We are currently considering creating an m:Offline Projects UserGroup.

End of July outcomes[edit]

Florence and Katherine posing in front of posters at Wikimania

What are the results of your project or any experiments you’ve worked on so far?

Please discuss anything you have created or changed (organized, built, grown, etc) as a result of your project to date.

Most of this is outlined in the previous section. Let me propose links to the various places of the current project

Finances[edit]

Please take some time to update the table in your project finances page. Check that you’ve listed all approved and actual expenditures as instructed. If there are differences between the planned and actual use of funds, please use the column provided there to explain them.

Then, answer the following question here: Have you spent your funds according to plan so far? Please briefly describe any major changes to budget or expenditures that you anticipate for the second half of your project.

Funds have been spend according to plan so far. There is no major change to budget. Finances table has been updated.

Technical budget was clearly planned too short (ends up cost 7000 euros when I had planned 3000 dollars...). I managed to find 2000 euros not spent from previous WikiFundi fund by Orange so reattributed it to tech development to increase the overall envelop (they agreed to that reallocation in Spring 2018). I also decided to reallocate the 1000 dollars planned for tech support for the tutorials to tech development. Currently trying to negotiate the remaining funds from Orange to receive in Fall to balance the remaining missing funds.

Learning[edit]

The best thing about trying something new is that you learn from it. We want to follow in your footsteps and learn along with you, and we want to know that you are taking enough risks to learn something really interesting! Please use the below sections to describe what is working and what you plan to change for the second half of your project.

What are the challenges[edit]

What challenges or obstacles have you encountered? What will you do differently going forward? Please list these as short bullet points.

  • Tech issues. Devs not available. Trying to identify people with the right skills
  • Lack of availability of the Com manager.

What is working well[edit]

What have you found works best so far? To help spread successful strategies so that they can be of use to others in the movement, rather than writing lots of text here, we'd like you to share your finding in the form of a link to a learning pattern.

  • talking of the project to other parties or stakeholders, that brings in excitement, suggestions, and perhaps new paths
  • got two volunteer people helping me at Wikimania to download the software and flash the cards. Was very nice of them

Your learning pattern link goes here

Next steps and opportunities[edit]

What are the next steps and opportunities you’ll be focusing on for the second half of your project? Please list these as short bullet points. If you're considering applying for a 6-month renewal of this grant at the end of your project, please also mention this here.

  • Need an extension to accommodate the lack of tech Human Resources
  • Finalize WikiFundi content.
  • Create explainer video and work on a communication/release strategy. The little challenge is that we originally planned to do that around Wikimania, which is likely a bit moot. Planning to do communication during Wikimania anyway (lightning talk, presentation poster), and a second wave at V2 release
  • Implement a distribution strategy; this include exploring this cost reduction strategy and change the website so that interested parties can request sets from it
  • Pursue the potential partnerships already uncovered and see for other options

Grantee reflection[edit]

We’d love to hear any thoughts you have on how the experience of being an grantee has been so far. What is one thing that surprised you, or that you particularly enjoyed from the past 3 months?


Last monthly updates[edit]

August[edit]

  • Mostly holidays to be fair...
  • More testing and bug fixing (Renaud/Emmanuel/Florence)
  • Discussion with partners
  • Wikimedians Offline wikis UserGroup approved as an affiliate ([2])

Done in September[edit]

  • Tech tests on time chip for hardware
  • Integration of new WikiFundi in Orange Digital School platforms and relaunch of a new education project using WikiFundi !
  • Meetings and/or discussion with potential partners (or at least informing them...). A bit difficult to reach out for people though (no answer from BSF for example...)
  • Discussions and testing around less expensive delivery options (with James from WikiMed)
  • email info to "core" interested parties
  • Finalize packages to propose on wikifundi website (content, prizes)
  • Work on the script of WikiFundi explainer video

Done in October[edit]

The posters were displayed at the Wikiconvention francophone along with leaflets, stickers...
WikiFundi was the focus of a lightning talk. Here, Georges, Nfana and Florence posing with the posters :)
  • Done: Presentation of WikiFundi during Wikiconvention francophone: a picture with Nfana and Georges
  • New release of UserGuide to include clarification to connexion and a few visuals now available... Manuel V2 and UserGuide V2.pdf
  • Improvements on order system on the wikifundi website.
  • Dev ongoing...

Done in November[edit]

WikiFundi generic presentation V2.pdf
  • Final release of the 5 versions done (small in French, small in English, complete in French, complete in English, French for schools). (Initially planned 4, but turned out to be 5 versions after discussion during the francophone convention where it was suggested we should do a small version with WikiFundi/Vikidia only for use in schools). Access
  • Arabic version of introductory video released (all 4 videos now available) (ar1, ar2, fr, en)
  • update of Website done http://www.wikifundi.org
  • update of meta page done m:wikifundi
  • new generic presentation done : c:File:WikiFundi generic presentation V2.pdf

Expected in November[edit]

  • WikiFundi explainer video ?
  • Communication campaign on release (explainer video, newsletter, information to core interested people, social media, wmf blog)
  • Submitting final report

Expected a bit later...[edit]

  • Update to the community during WikiIndaba (January 2020)
  • Two talks submitted (one in December for the https://www.opensourcesummit.paris) (both propositions rejected alas)

Is your final report due but you need more time?



Extension request[edit]

New end date[edit]

October 2018

Rationale[edit]

The project requires an extensive technical development. The tech project manager is Emmanuel and he informed us that the dev team is currently overbooked and can not get involved with WikiFundi at the moment. We are seeking for additional dev support, or will have to wait till the Kiwix team can accommodate WikiFundi in their overall roadmap. The non-dev tasks are proceeding more or less within schedule.

The publishing of the beta should be done at Wikimania. I will submit an update immediately after Wikimania. Anthere (talk)

update published above

Extension request[edit]

New end date[edit]

Let's take another month to finish that... November 2018 please...

Rationale[edit]

I am reliant on the tech team... 2 weeks ago, whilst I thought we were all set and planned release during the Wikiconvention francophone (with delivery of cards to a couple of teams), I uncovered a bug affecting the display of equations. And Maths is important for the education sector... See my bug report. Our bug queue is over wise clean [3] (only enhancement and one mediawiki bug which has been reported on fabricator). But bottom line... project is not over till its over. We can not really communicate on it either until the software IS available. So requesting another month...
This said, the result is awesome. And I understood the tech doc is really solid. You can take a peek from the demo, here to download and there on GitHub. Anthere (talk) 17:59, 17 October 2018 (UTC)

Extension approved[edit]

Approving a new project end date of November 30, 2018. Marti (WMF) (talk) 19:06, 17 October 2018 (UTC)

The new final report due date is 30 December 2018. -- JTud (WMF), Grants Administrator (talk) 19:40, 17 October 2018 (UTC)