Grants talk:Project/CEE Spring User Group/CEE Spring 2021

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Proposal Clinics[edit]


Thanks for beginning to draft your proposal for the Project Grants open call! I wanted to make sure you are aware that we are hosting proposal clinics for applicants to ask questions and get feedback. If you would like to attend, you can find the dates, times, and videoconference links posted at These are optional opportunities to get support improving your proposal. Let me know if you have any questions! Good luck with finishing your proposal for the February 10 deadline!

Warm regards,

--MCasoValdes (WMF) (talk) 23:48, 5 February 2021 (UTC)Reply

Reminder: Change status to proposed to submit[edit]

IMPORTANT: Please note that you must change your proposal status from "draft" to "proposed" by the submission deadline in order for your proposal to be reviewed in the current round. When your proposal has been successfully submitted, it will show up in the "Open proposals" list (it may take several minutes for the list to update after you submit it). Applications that are not completely filled out and correctly submitted by the deadline will not be reviewed. To submit your proposal, you must complete all fields of the application and then:

1. Click on "edit source"
2. Change "|status=DRAFT" to "|status=PROPOSED"
3. Click the "Publish changes" button.

Thank you,

--MCasoValdes (WMF) (talk) 02:22, 9 February 2021 (UTC)Reply

@MCasoValdes (WMF): Thanks for the reminder - we were finishing up the details on the new activities for 2021. Status has been changed now, since there was no time linked to the deadline, I assume any time on February 10th is fine? BR, Braveheart (talk) 16:11, 10 February 2021 (UTC)Reply

Hello@Braveheart:Yes, any time on February 10th works fine. Kindly, --MCasoValdes (WMF) (talk) 18:26, 10 February 2021 (UTC)Reply

Eligibility confirmed, Round 1 2021 - Community Organizing proposal[edit]

This Project Grants proposal is under review!

We've confirmed your proposal is eligible for review in Round 1 2021 for Community Organizing projects. This decision is contingent upon compliance with our COVID-19 guidelines. If your proposal includes travel and/or offline events, you must ensure that all of the following are true:

  • You have reviewed and can comply with the guidelines linked above.
  • If necessary because of COVID-19 safety risks, you can complete the core components of your proposed work plan _without_ offline events or travel.
  • You are able to postpone any planned offline events or travel until the Wikimedia Foundation’s guidelines allow for them, without significant harm to the goals of your project.
  • You include a COVID-19 planning section in your activities plan. In this section, you should provide a brief summary of how your project plan will meet COVID-19 guidelines, and how it would impact your project if travel and offline events prove unfeasible throughout the entire life of your project. If you have not already included this in your proposal, you have until February 28 to add it.

The Community review period is now underway, from February 20-March 4. We encourage you to make sure that stakeholders, volunteers, and/or communities impacted by your proposed project are aware of your proposal and invite them to give feedback on your talkpage. This is a great way to make sure that you are meeting the needs of the people you plan to work with and it can help you improve your project.

  • If you are applying for funds in a region where there is a Wikimedia Affiliate working, we encourage you to let them know about your project, too.
  • If you _are_ a Wikimedia Affiliate applying for a Project Grant: A special reminder that our guidelines and criteria require you to announce your Project Grant requests on your official user group page on Meta and a local language forum that is recognized by your group, to allow adequate space for objections and support to be voiced).

Please feel free to ask questions and make changes to this proposal as discussions continue during the community review period. By March 4, make sure that your proposal has incorporated any revisions you want to make and complies with all of our guidelines. If you have not already done so, you can make use of our project planning resources to improve your proposal further, too.

The Project Grant committee's formal review for round 1 2020 will occur March 5 through March 20, 2021. We ask that you refrain from making any further changes to your proposal during the committee review period, so we can be sure that all committee members are scoring the same version of the proposal.

Grantees will be announced Friday, April 22, 2021. Sometimes we have to make some changes to the round schedule. If that happens, it will be reflected on the round schedule on the Project Grants start page.

We look forward to engaging with you in this Round!

Questions? Contact us at projectgrants (_AT_) wikimedia  · org.

--Marti (WMF) (talk) 07:18, 21 February 2021 (UTC)Reply

Feedback from Campaigns Strategy perspective at WMF[edit]

In general, CEE Spring is such a powerful campaign -- and I am excited to continue see it iterate on its rules and practices: its both a best-in-class campaign for experienced editors and for retaining new participants. I am also particularly excited about the iteration in topics this year -- the campaign as been at the forefront of iterating on topic, theme and geography in ways that is really supportive of the growth of the campaign -- and responsive to the community needs, Astinson (WMF) (talk) 21:19, 1 March 2021 (UTC)Reply

Thanks Alex, very much appreciated. We'd be happy to answer any other questions there might be. There is also the hub that with the Strategy 2030 implementation CEE Spring will build part of a core for a more closer regional collaboration and become more sophisticated in its setup. BR, Braveheart (talk) 22:01, 17 March 2021 (UTC)Reply

Aggregated feedback from the committee for CEE Spring User Group/CEE Spring 2021[edit]

Scoring rubric Score
(A) Impact potential
  • Does it have the potential to increase gender diversity in Wikimedia projects, either in terms of content, contributors, or both?
  • Does it have the potential for online impact?
  • Can it be sustained, scaled, or adapted elsewhere after the grant ends?
(B) Community engagement
  • Does it have a specific target community and plan to engage it often?
  • Does it have community support?
(C) Ability to execute
  • Can the scope be accomplished in the proposed timeframe?
  • Is the budget realistic/efficient ?
  • Do the participants have the necessary skills/experience?
(D) Measures of success
  • Are there both quantitative and qualitative measures of success?
  • Are they realistic?
  • Can they be measured?
Additional comments from the Committee:
  • This is a project to integrate communities and affiliates across several areas, and it is very exciting. It relates directly to knowledge equity, as it shares capacities, infra-structures and decision-making procedures across stakeholders with varying levels of maturity.
  • This kind of activity has occurred in the context of CEE for several years, and the current project is building upon a learning curve.
  • Cross-community coordination is a high risk. This is taking into account in the proposal and a wide coordination team has been built. There is a strong record of delivering.
  • Surprisingly a project of this magnitude has shown little engagement, as measured for instance by endorsements. A stronger communications strategy might be needed here.
  • Recurrent event in CEE. It would interesting to check the results of previous years.

This proposal has been recommended for due diligence review.

The Project Grants Committee has conducted a preliminary assessment of your proposal and recommended it for due diligence review. This means that a majority of the committee reviewers favorably assessed this proposal and have requested further investigation by Wikimedia Foundation staff.

Next steps:

  1. Aggregated committee comments from the committee are posted above. Note that these comments may vary, or even contradict each other, since they reflect the conclusions of multiple individual committee members who independently reviewed this proposal. We recommend that you review all the feedback and post any responses, clarifications or questions on this talk page.
  2. Following due diligence review, a final funding decision will be announced on Friday, April 22, 2021.
Questions? Contact us.
Marti (WMF) (talk) 18:49, 22 March 2021 (UTC)Reply

Round 1 2021 decision[edit]

Congratulations! Your proposal has been selected for a Project Grant.

The committee has recommended this proposal and WMF has approved funding for the full amount of your request, 9,700 EUR

Comments regarding this decision:
The committee is pleased to support this successful campaign that continues to identify areas for improvement and ways to align with the Movement Strategy 2030 through gender gap, knowledge equity, underrepresented communities, and building regional connections towards the hub model.

NOTE: Funding of any offline activities (e.g. travel and in-person events) is contingent upon compliance with the Wikimedia Foundation's COVID-19 guidelines. We require that you complete the Risk Assessment Tool:

  • 14 days before any travel and/or gathering event
  • 24 hours before any travel and/or gathering event

Offline events may only proceed if the tool results continue to be green or yellow.

Next steps:

  1. You will be contacted to sign a grant agreement and setup a monthly check-in schedule.
  2. Review the information for grantees.
  3. Use the new buttons on your original proposal to create your project pages.
  4. Start work on your project!

Upcoming changes to Wikimedia Foundation Grants

Over the last year, the Wikimedia Foundation has been undergoing a community consultation process to launch a new grants strategy. Our proposed programs are posted on Meta here: Grants Strategy Relaunch 2020-2021. If you have suggestions about how we can improve our programs in the future, you can find information about how to give feedback here: Get involved. We are also currently seeking candidates to serve on regional grants committees and we'd appreciate it if you could help us spread the word to strong candidates--you can find out more here. We will launch our new programs in July 2021. If you are interested in submitting future proposals for funding, stay tuned to learn more about our future programs.