As response to the open call for participation in Working Groups, 172 applications were received. 91 applications were shortlisted by the Strategy Core Team; out of this shortlist, 88 applicants were selected by the Steering Committee. The Steering Committee consisted of 18 people who had already been involved in the Movement Strategy Process in different capacities (see table). The main function of the Steering Committee was to widen the group of people involved in reviewing the applications, and to apply the criteria of diversity, expertise and representation to the selection process as well as the Working Groups themselves. The members of the Steering Committee individually reviewed the shortlist prepared by the Strategy Core team, and 11 members later met in person, in relation to Wikimania 2018, to discuss and make final decisions about the candidates. The Working Group Members were announced on Friday, July 20 2018. However, the Working Groups do not yet have a level of diversity that represents the movement; the application form therefore remains open.
Why a Steering Committee?
At this stage in the Movement Strategy Process, Working Groups are being assembled to develop concrete recommendations for change on the structural level of our movement in key thematic areas, and how we might implement these recommendations. In an open call to all Wikimedians, the Core Team asked constituents of this movement to apply to join a Working Group on their specific topic of expertise.
The Core Team assembled a Steering Committee from members of the broader movement who were involved in Phase I of the Strategy Process. This includes members of the former Phase I Steering Committee, the Advisory Group for Track A, and the Strategic Direction Drafting Group. As with all aspects of the strategy process, the composition of the Steering Committee was sensitive to representation of the many forms of diversity in our global movement.
||Wikimedia Italia; Wikisource leader
||Former Board member of the Wikimedia Foundation, Current member of the FDC
||Wikimedia South Africa, former member of the FDC
||Individual contributor, GLAM pioneer, member of the FDC
||Mediawiki Stakeholders' Group
||Wikimedia Ghana User Group
||Executive Director of Wikimedia Nederland
|Farah Jack Mustaklem
||Wikimedians of the Levant / Affcom
||Affiliations Committee, WikiConference North America User Group
||Member of the Board of Wikimedia Ukraine
||Individual contributor, Functionary, member of the Election Committee, member of the FDC
||Executive Director of Wikimedia UK
|Liang-chih Shang Kuan (Shangkuanlc)
||Open Foundation West Africa, WMF Account Coordinator for the The Wikipedia Library,
Project Grants Committee member
|Kartika Sari Henry
||Former Board member of the Wikimedia Foundation; Wiki Loves Africa, Wiki Loves Women
|12 June - 2 July 2018
||Open call for participation
|3-12 July 2018
||Core Team reviews and assess the candidates
|13-18 July 2018
||Committee assesses candidates and selects members
Committee Meeting: 18 July, 18:00-23:00 SAST, Wikimania Cape Town
|19 July 2018
||Information about acceptance/rejection to all applicants
Invitation to join Strategy Sessions @ Wikimania for those who are there
Announcement of the WMF Board of Trustees about their commitment and participation in the Movement Strategy Process
|20-22 July 2018
||Public announcement of Working Group members
Strategy Space & Strategy Bar at Wikimania Cape Town, report
||Map the gaps and grow the groups – Diversification of the Working Groups
||Core Team, Working Groups
Core Team assessment
The Core Team received 172 applications for the nine Working Groups. After reviewing the applications, the Core Team provided the Steering Committee with a spreadsheet including all application data and an assessment of each applicant. The coding the team used for their recommendations is the following:
- Yes (r) – Chosen as representatives by their group (WMF, FDC, AffCom, ED group)
- Yes – Recommendation and strong support by Core Team
- Maybe (y) – recommendation with an inclination towards yes
- Maybe (n) – recommendation with an inclination towards no
- Maybe – no preference
- Strong concerns about the person’s ability to work in the group, to leave their personal agenda aside or to work towards consensus
- Banned from projects or participant in major conflicts; evaluated with support from WMF’s Trust & Safety team
- Off topic application
|no opinion / COI
The Steering Committee assessment process
The Core Team asked the Steering Committee to present a decision on the accepted and declined applications. They were asked to focus on diversity and expertise of applicants instead of quantity. Overall, the sum of applications did not have a level of diversity that sufficiently represents the movement, that brings in new voices and that ensures a healthy disruption of the status quo. Therefore, the Core Team expected an initial round of members of no more than 6-10 people in most groups, and to open the application process again.
Aside from the individual assessment of the application data, a range of criteria were to be taken into account when making the decisions. Each Steering Committee member was asked to assess each candidate. Steering Committee members were asked to take the overall diversity in background, expertise and representation of each group into account when evaluating the candidates. Diversity or expertise gaps in the group, other remarks or concerns about the composition of a group, should be pointed out in the overall assessment column and – optionally – a recommendation on how to possibly fill them could be added.
The Core Team then converted all assessments that were provided by Wednesday, July 18, 18:00 SAST to numbers (on a scale from 1 to 5, see table), added all the numbers per candidate and divided the sum with the number of assessments given, to produce an average per Working Group. Candidates were then ranked according to their point average.
Per request from the Steering Committee, the Core Team scheduled an in-person meeting at Wikimania to be better able to assess and discuss all candidates as a group. At this meeting (Wednesday, July 18, 18:00 SAST), attended by 11 of the Steering Committee members, the committee assessed all candidates, discussed the issue of diversity and representation and – after 5 intense hours – concluded with a selection of Working Group members.
On July 19, Working Group applicants were informed about the status of their application, and on July 20, group members were announced publicly.
Guidelines for Steering Committee members
These are the guidelines the Core Team provided the Steering Committee with.
Potential Conflicts of Interest
Application from a Steering Committee member
The Steering Committee member declares the conflict in the spreadsheet (by marking the cell with “CoI”) and recuses themself from any assessment about their person, online, with the group or in personal conversations.
Application from a person that is affiliated to a Steering Committee member
“Affiliated” means a person from your home organisation or from a group or committee that you are a member of, too. The Steering Committee member declares the conflict in the spreadsheet (by marking the cell with “CoI”) and recuses themself from any assessment about these applicants.
Any other potential conflict of interest should also be declared to the committee.
The Core Team has declared their potential CoI in a dedicated cell, too, and members have recused from any assessment about the respective candidates.
Guidelines: Confidentiality and privacy protection
Any information in the documents and conversations around them is confidential and should not be shared in any public or private way outside of this committee and the Core Team.