ಅನುದಾನ: ಸಮ್ಮೇಳನ
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ಸಮಾವೇಶ ಮತ್ತು ಕಾರ್ಯಕ್ರಮ ನಿಧಿ
Who?
ಗುಂಪುಗಳು, ವ್ಯಕ್ತಿಗಳು, ವಿಕಿಮೀಡಿಯ ಅಂಗಸಂಸ್ಥೆಗಳು ಅಥವಾ ಸಂಸ್ಥೆಗಳು ವಿಕಿಮೀಡಿಯನ್ನರು ಒಟ್ಟಿಗೆ ತರಲು ಬಯಸುತ್ತಿವೆ
What?
ಸ್ಥಳೀಯ, ಪ್ರಾದೇಶಿಕ ಮತ್ತು ವಿಷಯಾಧಾರಿತ ಸಮ್ಮೇಳನಗಳು ಹಂಚಿಕೆ, ಕೌಶಲ್ಯ-ನಿರ್ಮಾಣ ಮತ್ತು ನೆಟ್ವರ್ಕಿಂಗ್ ಮೇಲೆ ಕೇಂದ್ರೀಕೃತವಾಗಿವೆ.
When?
೩ ತಿಂಗಳ ಸಂಸ್ಕರಣಾ ಸಮಯ, ವರ್ಷದಲ್ಲಿ ೨ ಸುತ್ತುಗಳು
How much?
೧೦,೦೦೦ ಯು.ಎಸ್.ಡಿ ನಿಂದ ಪ್ರಾರಂಭವಾಗುತ್ತದೆ
ನಾವು ಹೇಗೆ ಹಣ ಒದಗಿಸುತ್ತೇವೆ?
The Conference and Event Fund supports regional and thematic Wikimedia events that create impact across the movement. These events help Wikimedians work together, share skills and knowledge, and build strong, active communities.
ನಾವು ಈ ಕೆಳಗಿನ ಪ್ರಸ್ತಾವನೆಗಳಿಗೆ ಆದ್ಯತೆ ನೀಡುತ್ತೇವೆ:
- Are recurring Regional or Thematic events that show clear community need and evidence of demand for the event.
- Are held in locations that present no significant safety, security, or political risk to participants, and where the organizing team has concrete plans to ensure participant safety and security throughout the event.
- ವಿಕಿಮೀಡಿಯಾ ಮೂಮೆಂಟನ ಪ್ರಾದೇಶಿಕ, ವಿಷಯಾಧಾರಿತ, ಬೆಳವಣಿಗೆ ಗುಂಪುಗಳನ್ನು ರಚಿಸಲು ಅಂಗಸಂಸ್ಥೆಗಳೊಂದಿಗೆ ಪಾಲುದಾರರಾಗಿ.
- ನಮ್ಮ ಜಾಗತಿಕ ವ್ಯಾಪ್ತಿಯನ್ನು ವಿಸ್ತರಿಸುವ ಮೂಲಕ ತೆರೆದ ಜ್ಞಾನ ಸಂಸ್ಥೆಗಳೊಂದಿಗೆ ಸಂಪರ್ಕ ಮತ್ತು ಪಾಲುದಾರಿಕೆಯನ್ನು ಸೇರಿಸಿ.
- Demonstrate strong community engagement in planning and focus on diverse representation with a focus on underrepresented communities.
- Are designed with realistic scope, strong organizational capacity, and feasible delivery plans. Additionally, show clear follow-up plans after the event.
- Empower new participants and contributions with a clear newcomer engagement plan including capacity building.
- Align with goals of the Wikimedia Foundation Annual Plan.
- ವೈಯಕ್ತಿಕ ಸಭೆಯ ಬದಲಾಗಿ ವರ್ಚುವಲ್ ಈವೆಂಟ್ಗಳು ರಚಿಸುತ್ತಿದ್ದಾರೆ.
Note: For information on other Grants please visit this page.
Event categories and cadence
ನಿಧಿಯನ್ನು ಸಾಮಾನ್ಯವಾಗಿ ಮೂರು ವಿಶಾಲ ವರ್ಗಗಳ ಮೂಮೆಂಟ್ ಘಟನೆಗಳಿಗೆ ನೀಡಲಾಗುತ್ತದೆ:
- Regional conferences based on the eight identified regions.
- Thematic conferences (e.g. GLAM, Education, Language diversity) in a cadence of every 2 to 3 years, reviewed on a case by case basis.
ಅರ್ಹತೆಯ ಅವಶ್ಯಕತೆಗಳು
ಈ ನಿಧಿ ನಿಮಗಾಗಿ ಆಗಿದೆ::
- Are a Wikimedia movement linked group, individual, affiliate, or organization in good standing with no outstanding reports.
- Are organizing a Wikimedia-related conference aligned with movement priorities and participation of Wikimedians.
- Are applying to organize a planned event or conference scheduled for over 6 months after the completion of the Round you are applying in.
Prior funding experience
- We expect applicants to have experience managing similar Wikimedia funding or running comparable conferences.
- If you have not previously received funding above USD 5,000 or a first time applicant, please contact conferencegrants@wikimedia.org before applying.
Fiscal Sponsorship
- Individuals and groups that are not registered nonprofit organizations are required to have a fiscal sponsor who has, ideally, received Wikimedia Foundation Funding in the past.
- This requirement applies even if a group has a shared bank account.
- Registered nonprofit organizations may apply with or without a fiscal sponsor.
- Any fiscal sponsor needs to be verified and vetted by the Foundation’s Grants Admin Team.
Pre-Submission Screening
We request all applicants, especially first-time Conference Fund applicants, to schedule a call with the Conference and Events Team before submitting an application. This helps:
- Clarify eligibility and expectations.
- Ensure alignment with program priorities.
- Reduce incomplete or ineligible submissions.
Applications submitted without completing this step may not be considered.
Primary and secondary contacts, agreement signatories, bank account signatories, and any individuals in roles that direct the implementation of grant activities, must:
- Follow the Universal Code of Conduct and Friendly Space Policies.
- Comply with all requirements and be in good standing for any current activities funded through the Wikimedia Foundation.
- Be in good standing in regard to ethical behavior within the community (e.g. social behavior, financial stewardship, legal behavior, etc.), as determined through the due diligence process of the grant program.
- Have no recent or recurring violations:
- Must not be blocked on any Wikimedia project, even if the proposed work is unrelated to that project.
- Within the past year, must not have been blocked, banned, or flagged by Wikimedia Foundation staff or affiliates for violations of the Universal Code of Conduct, Friendly Space Policies, or other conduct issues.
- Must not have been repeatedly blocked or flagged for the same issue on a Wikimedia project.
- If prior issues or blocks have occurred, must demonstrate learning and understanding in regard to the cause for the issue, such that they are ready to serve as a role model for others as a grantee.
- Not appear on the United States Department of Treasury Specially Designated Nationals And Blocked Persons List (SDN).
- Be located in a country that can legally receive funding for the described activities and expenses in accordance with the laws governing the sending and receiving of funds in the United States and their respective country.
- Not be Wikimedia Foundation staff members or contractors working more than part time (over 20 hours per week). Please refer to the Policy:WMF staff eligibility for Wikimedia Foundation funding for further information and required steps if you request exceptions to this criterion.
- Provide all information and documentation needed to receive the funding from the Wikimedia Foundation.
ಅರ್ಜಿ ಸಲ್ಲಿಸುವುದು ಹೇಗೆ?
- ನಿಧಿಯ ಬಗ್ಗೆ ಮತ್ತು ಈವೆಂಟ್ ಅನ್ನು ಹೇಗೆ ಯೋಜಿಸುವುದು ಎಂಬುದರ ಕುರಿತು ಕೆಳಗೆ ಓದಿ.
- ಟೈಮ್ಲೈನ್ಗಳು ಮತ್ತು ಪ್ರಕ್ರಿಯೆಯನ್ನು ಚರ್ಚಿಸಲು conferencegrants
wikimedia.org ನಲ್ಲಿ Template:$1 ಅನ್ನು ಸಂಪರ್ಕಿಸಿ. ಯಾವ ಸುತ್ತಿಗೆ ಅರ್ಜಿ ಸಲ್ಲಿಸಬೇಕು ಎಂಬುದನ್ನು ಅರ್ಥಮಾಡಿಕೊಳ್ಳಲು ಅವರು ನಿಮಗೆ ಸಹಾಯ ಮಾಡುತ್ತಾರೆ ಮತ್ತು ಪ್ರಕ್ರಿಯೆಯಲ್ಲಿ ನಿಮ್ಮನ್ನು ಬೆಂಬಲಿಸುತ್ತಾರೆ. ಅನುದಾನ ಸುತ್ತು ಪ್ರಾರಂಭವಾಗುವ ಎರಡು ತಿಂಗಳ ಮೊದಲು ಸಂಪರ್ಕಿಸಲು ಉತ್ತಮ ಸಮಯ. - ವಿಕಿಮೀಡಿಯಾ ಫೌಂಡೇಶನ್ ಗ್ರ್ಯಾಂಟೀ ಪೋರ್ಟಲ್ (ಫ್ಲಕ್ಸ್) ಗೆ ಹೋಗಿ ಮತ್ತು ಲಾಗ್ ಇನ್ ಮಾಡಿ.
- ನೀವು ಖಾತೆಯನ್ನು ಹೊಂದಿಲ್ಲದಿದ್ದರೆ, ಈಗ ನೋಂದಾಯಿಸಿ ಕ್ಲಿಕ್ ಮಾಡಿ ಮತ್ತು ವಿನಂತಿಸಿದ ಮಾಹಿತಿಯನ್ನು ಒದಗಿಸಿ. ಒಂದು ಕೆಲಸದ ದಿನದೊಳಗೆ ನಿಮ್ಮ ನೋಂದಣಿಯ ದೃಢೀಕರಣವನ್ನು ನೀವು ಸ್ವೀಕರಿಸುತ್ತೀರಿ.
- ಮುಖ್ಯ ಪುಟದಲ್ಲಿರುವ ಸಮ್ಮೇಳನ ಮತ್ತು ಈವೆಂಟ್ ಫಂಡ್ಗಾಗಿ ಅನ್ವಯಿಸು ಬಟನ್ ಅನ್ನು ಆಯ್ಕೆಮಾಡಿ. ಅಪ್ಲಿಕೇಶನ್ ಅನ್ನು ಉಳಿಸಲು ,ಉಳಿಸಿ ಮತ್ತು ಮುಂದುವರಿಸಿ ಅಥವಾ ಉಳಿಸಿ ಮತ್ತು ಮುಚ್ಚಿ ಕ್ಲಿಕ್ ಮಾಡಿ.
- ಅರ್ಜಿ ನಮೂನೆಯ ಸೂಚನೆಗಳನ್ನು ಅನುಸರಿಸಿ. ನಿಮ್ಮ ಈವೆಂಟ್ ಕುರಿತು ನೀವು ಮಾಹಿತಿಯನ್ನು ನೀಡಬೇಕಾಗುತ್ತದೆ ಮತ್ತು ಕೆಲವು ದಾಖಲೆಗಳನ್ನು ಅಪ್ಲೋಡ್ ಮಾಡಬೇಕಾಗುತ್ತದೆ.
- ಪರಿಶೀಲನೆಗಾಗಿ ಅರ್ಜಿಯನ್ನು ಸಲ್ಲಿಸಲು ಸಲ್ಲಿಸು ಕ್ಲಿಕ್ ಮಾಡಿ.
- ನಾವು ಯಾವುದೇ ಭಾಷೆಯಲ್ಲಿ ಅರ್ಜಿಗಳನ್ನು ಸ್ವೀಕರಿಸುತ್ತೇವೆ. ಅಗತ್ಯವಿರುವಂತೆ ಅಪ್ಲಿಕೇಶನ್ಗಳು ಮತ್ತು ಚರ್ಚೆಗಳಿಗೆ ಅನುವಾದವನ್ನು ನಾವು ಬೆಂಬಲಿಸುತ್ತೇವೆ.
- ಅಪ್ಲಿಕೇಶನ್ಗಳನ್ನು ಎರಡು ದಿನಗಳಲ್ಲಿ ಸ್ವಯಂಚಾಲಿತವಾಗಿ ಮೆಟಾ-ವಿಕಿಯಲ್ಲಿ ಪ್ರಕಟಿಸಲಾಗುತ್ತದೆ. ಸಮುದಾಯ ವಿಮರ್ಶೆ ಮತ್ತು ಪ್ರತಿಕ್ರಿಯೆಗಾಗಿ ಇದನ್ನು ಮಾಡಲಾಗುತ್ತದೆ.
- ನೀವು ಅಪ್ಲಿಕೇಶನ್ ಅನ್ನು ಆಫ್ಲೈನ್ನಲ್ಲಿ ಸಿದ್ಧಪಡಿಸಬಹುದು. ಅರ್ಜಿ ನಮೂನೆಯ ನಕಲನ್ನು ಮಾಡಿ, ಪ್ರಶ್ನೆಗಳಿಗೆ ಉತ್ತರಿಸಿ ಮತ್ತು ಪಠ್ಯವನ್ನು ಫ್ಲಕ್ಸ್ ಗೆ ನಕಲಿಸಿ.
Application, review and approval process
We assess proposals based on these key areas:
1. ಸಮುದಾಯದ ಸಹಭಾಗಿತ್ವ
We look for evidence that the event is grounded in real community need and participation.
What strong proposals show:
- A documented need for the event grounded in community consultations, surveys, or prior event demand.
- Active involvement of the community in shaping the program and overall design and delivery of the conference.
- A clearly identified and realistic target audience, with named or well-described participants, partners, and stakeholders.
- Evidence of coordination with relevant affiliates, regional groups, or thematic communities.
Common areas for improvement:
- <The event appears primarily organizer-driven, with little evidence that the broader community requested or shaped it, especially in cases of Annual/Recurring events.
- Vague references on "the community" without specificity about who was consulted or involved.
- Overlaps significantly with another funded event in the same region or thematic area, with no clear differentiation or coordination.
- Target audience is too narrow (e.g. a single affiliate's internal meeting) or too broad and unfocused to be meaningful
2. Impact potential
We look for events that create meaningful and lasting impact beyond the conference itself.
What strong proposals show:
- Specific, measurable goals tied to concrete outcomes. (Example: SMART criteria)
- A realistic and committed plan for what happens after the event: documentation, follow-up actions, continued collaboration, measurable deliverables.
- Evidence that the event will produce value beyond the event.
- Alignment with current Wikimedia movement priorities and the WMF Annual Plan.
Common areas for improvement:
- The event is primarily social or celebratory in nature, without a substantive programmatic rationale.
- Goals are broad, aspirational, or unmeasurable ("build capacity," "connect people") without specificity.
- No post-event plan, or a post-event plan that is clearly a formality.
- the proposal focuses on activities or audiences that are outside the scope of what this fund supports.
- Proposed outcomes are small relative to the requested budget.
3. Program design and quality
We look for programs that are designed for participation.
What strong proposals show:
- A program built around active participation (working sessions, collaborative formats, workshops).
- Session formats that are clearly matched to the event's goals and solving emerging problems or discussing trends.
- Thoughtful planning for participant experience, including how different experience levels, languages, or backgrounds will be accommodated.
- A clear central theme or set of priorities that guide the program design.
Common areas for improvement:
- The program is dominated by presentations, panels, or plenary talks with little room for interaction.
- Session formats are generic or copied from prior years with no adaptation to current needs (especially seen in recurring events).
- No evidence that participant experience has been considered beyond logistics.
- The program does not match the stated goals (e.g. claiming a capacity-building focus but proposing mostly showcase sessions).
- The agenda is incomplete or underspecified at the time of submission
4. Ability to execute
We look for a strong and realistic delivery plan.
What strong proposals show:
- An organizing team with demonstrated experience delivering events of similar scale and complexity, or a proven track record of responsibly managing comparable budgets within the Wikimedia Ecosystem.
- Clear role assignments and decision-making structures within the team.
- A realistic timeline that accounts for lead times on venue, travel, visa requirements, and vendor contracts.
- A budget that is well-researched and proportionate to the event scope.
- Contingency planning for common risks (safety measures, low attendance, venue issues, speaker cancellations).
Common areas for improvement:
- The organizing team has little or no track record in running Wikimedia events, or has not managed grants at this scale before.
- Key roles (logistics, program, communications, finance) are unfilled or assigned to a single person.
- The timeline is implausible (e.g. a large event proposed with less than 4-6 months of planning runway)
- The budget contains large unexplained line items, unrealistic cost estimates, or appears to be copied from another proposal without adaptation to local context.
- The proposal scope is beyond what the team can realistically deliver.
- The organizing team has pending tasks from prior grants (late reports, undocumented spending, incomplete deliverables).
5. Financial responsibility and budget quality
We look for realistic, detailed, and well-structured budgets.
What strong proposals show:
- A detailed, itemized budget with costs that reflect actual local market rates.
- A clear explanation of how funds will be managed and who is responsible for Financial Management.
- Realistic per-participant cost ratios relative to the event's goals and location.
- Planning around other funding sources, in-kind support, or registration fees, if any.
Common areas for improvement:
- The budget is vague or contains items that are not clearly tied to the event.
- Per-participant costs are unusually high.
- The requested amount is significantly more than comparable events of the same type and region.
- There is no clear plan for financial management or accountability.
- The proposal requests funding for items outside the scope of what the Conference Fund covers (e.g. permanent staff, equipment purchases for the organization, non-event activities).
- The budget misses critical costs Eg: Local Transportation, Cost of travel for partners or allied stakeholders, but includes pre-post team meetings.
6. Safety, inclusion, and accessibility
We look for thoughtful planning around safety and access.
What strong proposals show:
- Considering, understanding and planning for associated risks for the event location (political stability, health risks, travel advisability).
- Specific plans for ensuring participant safety, including a named point of contact for safety issues, a clear process for handling complaints, and alignment with the Universal Code of Conduct and Friendly Space Policies.
- Proactive accessibility planning: venue accessibility, language support, dietary needs, childcare considerations, if applicable.
- Demonstrated attention to participant diversity: geographic, linguistic, gender, experience level.
Common areas for improvement:
- Safety and inclusion planning is not detailed or No responsible person for safety or conduct issues at the event.
- The event location presents significant safety or accessibility risks that the proposal does not acknowledge or address.
- The proposal does not follow or acknowledge relevant policies like Universal Code of Conduct.
- The event format or location would structurally exclude key parts of the intended audience (e.g. no visa pathway for participants from certain regions, no language support in a multilingual context).
7. Fit within the Conference and Events Fund
We look for a clear match between the event and the fund priorities.
What strong proposals show:
- A clear match with one of the funded event categories (regional, thematic, or other, with appropriate justification for the latter).
- For recurring events: evidence of learning from prior editions, with specific improvements made based on feedback or reports.
- A choice of location discussed and finalised with relevant teams from the Foundation.
Common areas for improvement:
- The event does not clearly fit any funded category, or lacks the strong justification the "Other events" category requires.
- The proposal duplicates or closely mirrors another funded event without coordination or differentiation.
- For recurring events: the proposal shows no learning or evolution from prior editions, or prior editions have unsubmitted or unsatisfactory reports.
Who does the review?
The review process follows multiple steps as outlined in the Application, review and approval process. It includes input from various members of the Wikimedia movement, including relevant Wikimedia Foundation staff, followed by a final evaluation and decision by the volunteer Conference Support Committee.