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Grants:PEG/WM BE/WLM BeLux 2016

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WLM BeLux 2016
organisation of Wiki Loves Monuments 2016 in Belgium & Luxembourg.
targetDutch Wikipedia, French Wikipedia, German Wikipedia, English Wikipedia, Wikimedia Commons
strategic priorityIncrease participation
start dateJune 30
start year2016
end dateFebruary 28
end year2017
budget (local currency)2840 EUR
budget (USD)3,212.92 USD
grant typeOrganization
non-profit statusYes
contact(s)• stefano(_AT_)wikimedia.be• romaine(_AT_)wikimedia.be
organization• Wikimedia Belgium
created on10:06, 16 May 2016 (UTC)


We want to encourage and facilitate the capturing and uploading of photographs of Belgian and Luxembourg heritage sites or monuments in September 2016 (goal I). On an organisational level, we want to strengthen our organisation (goal IIa); achieve a high media coverage (goal IIb); further develop our relationship with the different collaborating organisations (goal IIc); ensure continuity in our activities towards the user community (goal III).



The project is centered around the organisation of Wiki Loves Monuments in Belgium and Luxembourg. We will organise the following activities:

Part 1- pre-contest events (May-August)

Public presentations of WLM in public institutions, especially cultural heritage and educational institution. We will attempt at opening up participation and support to WLM to as many cultural institutions as possible, in order to multiply and diversify the campaign events. The target public of these events is composed of 1) sponsors, 2) institutions interested in collaborating in the organization of September events, 3) professional and amateur photographers who already know, or still have to learn about WLM.

Part 2- September campaign

Organisation of max. 6 photo-walks, accompanied by explanation of how to upload pictures for the contest (Wiki Takes... a city: A group of participants make a tour and take pictures of monuments in a certain city; ~10-20 people), with particular focus on the European Heritage Days (8-11 September) and on monuments for which no or few pictures are currently available on Wikimedia Commons. The increased number of events for the September campaign in comparison with the last edition (2014) reflects the development of the WMBE network and organizing capacities and responds to our current outreach strategy, focusing on broadening up and diversifying participation in Wikimedia projects.

Part 3- Judging session

This phase includes 2 sessions involving about five judges. The judges will first have two weeks of time to make their personal shortlist of 10 images; then they will discuss together the winning image starting from their pre-selection. Three main criteria are taken into account: encyclopedic purpose, technical quality, originality.

Part 4- November Award Session

Award session. We will give away our prices, thank all collaborating organisations and the contributors. The event will be promoted within and outside the networks of collaborators of Wikimedia Belgium, in order to increase opportunities of networking.

Part 5- January Post-contest reuse activity

Edit-a-thon based on the reuse of WLM photos to better illustrate Wikipedia and other Wikimedia projects and to foster long-lasting collaboration of WLM-participants and partners with Wikimedia Belgium. The main targets of this phase are to attract new editors, strengthen the collaboration with active ones and improve pages especially of monuments that currently have no or little visibility on Wikimedia projects.


Target readership[edit]

Belgium is a multilingual community best compared to Canada and South Africa. Like Canada there is no such thing like a "Belgian language" the official languages are Dutch, French, German (de jure) and de facto English, so Belgian wiki contributors work in the Dutch, French, German and English wiki projects. Like South Africa, Belgium has a larger number of languages and therefore Wikimedia Belgium impacts in total 6 other Wiki language communities of smaller Belgian regional languages.

Fit with strategy[edit]

What crucial thing will the project try to change or benefit in the Wikimedia movement? Please select the Wikimedia strategic priority(ies) that your project most directly aims to impact and explain how your project fits. Most projects fit all strategic priorites. However, we would like project managers to focus their efforts on impacting 1-2 strategic priorities. Examples of strategic priorities can be found at here.

Measures of success[edit]

We will consider this project a success if we can:

  • Get 3.000 new uploaded pictures of Belgian and Luxembourg heritage sites in 2016 (2320 in 2014; 3179 in 2013, 4403 in 2012, 6102 in 2011) (goal I)
  • Get 40 new contributors (goal I)
  • Achieve a high 'diversity' of the uploaded pictures and contributors (eg. professional photographers vs hobby photographers, Dutch/French/German contributors) (goal I)
  • Develop a broader professional volunteering organising team (goal IIa)
  • Improve the media impact in comparison with the last edition in 2014 (goal IIb)
  • Get a commitment from the partners for Wiki Loves Monuments 2016 during the Award Session (goal IIc)
  • Have a considerable number of participants at the award prize giving session (goal III)

Resources and risks[edit]


Wiki Loves Monuments in Belgium and Luxembourg has been organised four times earlier in 2011, 2012, 2013 and 2014. ('11: B/L, '12: B/L, '13: B/L, '14: B/L)

The grant request is supported by the Wikimedia Belgium board.

Project Volunteers

and +/- 50 other on our memberlist


Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines. Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.

Project budget table[edit]

Description Costs requested
from WMF (EUR)
Costs borne by
external party (EUR)
Total costs (EUR)
Part 1: Pre-contest events
Travel expenses (2-5 meetings with 2 people) 150 150
Part 2: Events
Travel expenses for 6 events 500 500
Part 3: Judging sessions
Travel expenses (5 judges + 2 organisers, 2 sessions) 120 120
Gift packages for the judges 170 170
Part 4: November Award Session
Award prizes 600 450 1050
Catering during the reception 460 460
Venue rental + crew hire 1250 1250
Travel expenses 450 450
Part 5: Monuments Edit-a-thon
Venue rental + crew hire 2000 2000
Travel expenses 450 450
Part 6: General costs
Website 150 150
Project Management Costs 400 400
2840 4310 7150
40% 60%

Total cost of project[edit]

7150 EUR

Total amount requested[edit]

Total amount requested from the Project and Event Grants Program.

2840 EUR

Additional sources of revenue[edit]

Additional sources of revenue, other than the Project and Event Grants Program, that may fund part of this project, and amounts funded.

4310 EUR

Non-financial requirements[edit]

See a description of non financial assistance available. Please inform the Wikimedia Foundation (WMF) of any requirements for non-financial assistance now.


Community notification[edit]

You are responsible for notifying relevant communities of your proposal, so that they can help you! Depending on your project, notification may be most appropriate on a village pump, talkpage, mailing list. Please paste a link below to where the relevant communities have been notified of this proposal, and to any other relevant community discussions. Need notification tips?


Do you think this project should be selected for a Project and Event Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.

  • The grant request is supported by the Wikimedia Belgium board.
  • WLM is one of my favourite project, which is very important to document our cultural heritage. I endorse WLM in Belgium and Luxembourg. Yiyi (talk) 11:33, 26 May 2016 (UTC)
  • A valuable project and a very reasonable budget. Millars (talk) 01:40, 6 June 2016 (UTC)
  • Support Support This seem like a good project to me. Wikicology (talk) 17:50, 11 June 2016 (UTC)