Grants:PEG/WM PH/Annual program plan 2015

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WM PH/Annual program plan 2015
A comprehensive plan for Wikimedia Philippines' 2015 activities and projects to further the Wikimedia movement's goals and priorities in the Philippines. This grant proposal aims to fund Wikimedia Philippines' administrative requirements for 2015, while providing some provisions for projects that will not be funded through separate grants.
targetWikimedia projects in languages of the Philippines (en, tl, ceb, pam, bcl, pag, ilo, war, cbk-zam, etc.)
strategic priorityIncreasing reach
Increasing participation
start dateApril 1 (retroactive to January 1)
start year2015
end dateMarch 31
end year2016
budget (local currency)₱1,577,875
budget (USD)$35,661
grant typeorganization
non-profit statusYes
creatorNamayan
contact(s)• roel.balingit@wikimedia.org.ph• josh.lim@wikimedia.org.ph
• eugene@wikimedia.org.ph
organization• Wikimedia Philippines
endorse


Goal[edit]

The general goal of this proposal is to provide Wikimedia Philippines, its officers, and members with the needed resources in order to continue its operations, consolidate its efforts through projects that are most relevant to its purposes, and participate in other Wikimedia activities outside the Philippines. Similar to the analogous grant for 2014, this proposal departs from the usual submission of project proposals on a piecemeal basis without a guarantee of a follow-up project that will complement what has been started. It also lays down Wikipedia-oriented projects that are the core of its founding and the primary reason why it was able to gather a good number of members in the more than four years it has been operating.
On the other hand, this proposal already sees the chapter's compliance with local regulations with regard to the the minimum requirement of expenditure for projects with respect to administrative expenses. It should be noted that this does not prevent the chapter from initiating other projects during the period of this proposal's implementation, which we intend to fund through separate grant proposals. As the chapter has begun the process of decentralizing the creation and implementation of projects by assisting its locally organized non-Manila based communities to start planning on projects that will benefit them especially their own language Wikipedias, we are also anticipating projects to come from them during the implementation of this proposal. It also aims to have the active involvement of its members in these projects as among the organizers and not merely participants.

Plan[edit]

Activities[edit]

Administrative
  • Annual Meeting of members (May/June)
  • Quarterly (regular) Board meetings (special meetings may also be called from time to time)
  • Internal audit of financial records (frequency as may be determined/requested by Auditor)
  • Local city government:
    • Business registration (20 Jan 2015)
    • Community tax (20 Jan 2015)
  • Securities and Exchange Commission:
    • General Information Sheet & other accompanying documents (within 30 days after Annual Meeting)
    • Financial statements to the Securities and Exchange Commission (May 2015)
  • Bureau of Internal Revenue:
Projects

Educational Programs

Universities in general are an ideal setting for Education programs as instructors/professors have the liberty of determining how their classes are to be designed. The instructors/professors will initially be encouraged to provide additional credits to their students who work on Wikipedia.

Entrance to the PUP Manila main campus

Polytechnic University of the Philippines, Manila

  • Project leads: Roel Balingit (WMPH Trustee and Treasurer), Bely Ygot (WMPH member and PUP faculty member)
The Polytechnic University of the Philippines (PUP) in Manila, a university with over 48,000 students in 16 colleges, will be piloted for a series of education projects workshops that will begin with at least 10 students, and one or two interested professors from each of their college, for a total of 192. PUP is a government run university that is identified to have a large student population from the lower classes of Philippine society. It is also largely underfunded but hosts a computer center which was recently used as a government-operated contact center (Internet connection may need to be tested/provided), and can be readily used for Wikipedia Education programs.
The program at PUP is scheduled to be held twice a month, or on a weekly basis if scheduling permits. Among the projects planned are:
  1. The printing of Wikipedia A3-sized posters that will contain the introduction of a Wikipedia article. The topic of the Wikipedia article will have to be relevant on the college where it will be posted. The poster will likewise contain a QR code that will lead them to the article (may be initially attractive for Smart subscribers, which provides Wikipedia Zero). These posters may be changed as often as weekly or bimonthly. This activity will intend to attract traffic to these articles while using their mobile and even edit it as necessary.
  2. Editing workshops will be held with at least 10 to 20 participants in the University contact center. As indicated each of their colleges will be requested to provide at least 10 students, and one or two professors to undergo the training. Depending on trainer availability the program is planned to be opened to the entire student population, by requesting them to register.
  3. The Wikipedia Library will also be cascaded to allow participating professors to become regular editors. This is an attractive program that will solicit regular contribution from professors who work on particular topics in order to secure book grants. As an underfunded public university several professors have a great commitment to improve the university and student conditions through several initiatives.
  4. Education programs will be designed together with participating professors who will be engaged how to monitor student contribution on Wikipedia. Initially students may be provided additional credits. They can likewise be introduced to other programs already implemented in other countries.

Department of Political Science, Ateneo de Manila University

  • Project leads: Josh Lim (WMPH Trustee and President), Miguel Rivera (Ateneo professor)
A smaller implementation of the Wikipedia Education Program has been piloted since May 2015 at the Ateneo de Manila University, a private Jesuit-run university in Quezon City with over 20,000 students, building over previous efforts that were implemented independently of the chapter. A professor at the University's Department of Political Science sought the help of the chapter to implement a Wikipedia component for his class, and a workshop was conducted for one class of students taking his Politics and Governance (POS 100) course. Articles produced by the class largely revolved around Philippine politics and history.
In this expansion of this program, two classes will be taught how to edit Wikipedia in an initial workshop, followed by follow-up sessions as determined by the professor. The program will be implemented in a manner similar to what is planned at PUP, but with the following modifications:
  1. We will be partnering with the Rizal Library (the University Library, and an institution that has previously approached the chapter regarding doing projects together) to facilitate students' research. While our focus will be on expanding journal access for students instead, we will support book grants provided that they are donated to the Rizal Library for future use.
  2. Some elements of the PUP program, such as campus-wide posters, will not be implemented until the following semester due to time constraints.
  3. Students will have real-time access to the trainer through online channels should they need assistance with editing articles.


Digitization

Envelopes containing 50 years of photographic work of Martin Tinio, Jr.

Heritage photo collection of Martin Tinio, Jr.

  • Project lead: Marco San Andres (WMPH Trustee)
The goal of the project is to digitize and upload to Wikimedia Commons under a free license over 70,000 images of 50+ years of heritage work of Martin Tinio, Jr. Tinio, a writer, author, historian, fellow Wikipedian documented heritage structures all over the Philippines for over 50 years before the onset of the digital era. He is recognized as an authority on Philippine heritage and has authored several books on it. It is necessary to digitize the photographs before a private library and museum secures them which would unlikely make them available.

Mario Feir Filipiniana Library

  • Project lead: Eugene Villar (WMPH Trustee and Chairman)
The Mario Feir Filipiniana Library is a library housed in a private residence that can rival the Filipiniana (Philippine topic) collection of other full-fledged libraries. As Mr. Mario Feir himself is open to have his collection digitized, the chapter will identify books whose copyrights have already expired and other publications which do not have copyrights, which will then be uploaded to Wikisource and Wikimedia Commons, among other projects.


Content Partnerships

The chapter will be introducing two new project concepts: Wiki Loves Entertainment and Rock-A-Pedia. These projects, which we envision will be implemented over a number of years, will be spun off into separate projects funded through separate grants upon building critical mass.

Wiki Loves Entertainment

  • Project lead: John Paul Antes (WMPH Trustee and Secretary)
The goal of this project is to get more information on the rich history of Philippine cinema, television, and entertainment, including retrieval/archival of old photos of the Philippine actors and actresses and old movie posters (as far as way back late 1940s era), comprehensive synopsis of old films and TV shows, and the latest scoop from years gone by on favorite Philippine celebrities.

Rock-A-Pedia

  • Project lead: John Paul Antes (WMPH Trustee and Secretary)
The goal of this project is to generate contents on Mining in the Philippines, through geological mapping and creation of new entries and editing existing articles on minerals found in the Philippines and other articles related to geological or mining sector of the country. This project also aims to contribute quality images of the Philippine minerals, provide book references and other published materials on mining industry. It also aims to work closely with WikiProject Mining for the collaboration of information.


Cultural heritage mapping volunteers' continuing programs

The Chapter's Cultural Heritage Mapping project produced several volunteers that continue to document heritage sites and contribute to Wikipedia. The chapter intends to secure funding for another Cultural Heritage Mapping project that will train a new set of volunteers, with Eugene Villar continuing as project lead. However, for existing volunteers, the Chapter will continue activities that have spurred their interest in Wikipedia and Wikimedia Commons:

Curation of articles
Regular thematic meet-ups will be held with the volunteers for them to improve, restructure the articles they have edited. At activity could also invite heritage professional to share relevant information that will be necessary to incorporate in the articles they have made.
WikiExpeditions
Two to three WikiExpeditions will be planned for the remainder of the year which will be opened to the volunteers. It has been observed that certain places in the Philippines need to be mapped by group to cover as much sites as possible.

Community/regional initiatives

The Chapter continues to support community or regional initiatives that meet key Strategic Goals by providing resources obtained from WMF. These initiatives are either designed and implemented by the proponents themselves and depending on their need or request are provided additional support by the Chapter whenever possible. Similar to Chapter initiated projects, these initiatives are evaluated by the Board.

Regional projects are self-contained projects led by Wikipedians in their respective regions, although the Board as a whole exercises oversight authority over the projects conducted in those areas.

For the grant period the following activities are already scheduled:

Waray-Waray Wikipedia Edit-a-thon
The project was proposed by Michael Ong to be assisted by Joseph Ballesteros. This project is a continuation of last year's projects and is planned to continue. (note: already conducted)
Holy Name University, Tagbilaran, Bohol
The project will be a set of editing workshops involving the university's English department and student publication. The project will be lead by Vera Villocido with assistance by experience chapter editors. Holy Name University is the largest university in Bohol province, that should be ready to pioner education programs that will begin by training a core group of students and members of the faculty. The project has the potential to evolve into a full-fledged Education Program.

GLAM

Wiki Loves Wildlife

  • Project leads: Emman Ramirez (WMPH Trustee), Jenna Butac (WMPH Trustee)
The chapter will be pursuing Wiki Loves Wildlife as a separate PEG as its new GLAM initiative. Wiki Loves Wildlife like other Wiki Loves initiatives will be a photography contest which will focus on fauna found in the Philippines. Despite being one of the mega diverse countries in the world, there is hardly any image of Philippine wildlife available on the Wikimedia projects.

Participation in International conferences

    • Wikimedia Conference 2015
    • Wikimania 2015
    • GLAM-WIKI 2015, and/or other Wikimedia-related events


Impact[edit]

Target readership[edit]

Primary
  • Wikipedia in English (en), Tagalog (tl), Cebuano (ceb), Waray-Waray (war), Pangasinan (pag), Kapampangan (pam), Bikol Sentral (bcl)
  • Wikimedia Commons
Secondary
  • Wikipedia in Ilocano (ilo), Chavacano de Zamboanga (cbk-zam), Hiligaynon (hil) (in Incubator)

Fit with strategy[edit]

What crucial thing will the project try to change or benefit in the Wikimedia movement? Please select the Wikimedia strategic priority(ies) that your project most directly aims to impact and explain how your project fits. Most projects fit all strategic priorities. However, we would like project managers to focus their efforts on impacting 1–2 strategic priorities. Examples of strategic priorities can be found here.

Increasing Reach and Participation
Wikimedia Philippines intends to pursue partnership projects similar to the Tap & Learn Roadshow initiated by Smart Communications, one of the local Wikipedia Zero partners of the Wikimedia Foundation, or the Open Web Day conducted together with Mozilla Philippines. These types of initiatives are designed to target new audiences who may not have heard about Wikipedia, or who may not know or have misconceptions about using and contributing to Wikipedia.
In addition, the chapter intends to continue holding edit-a-thons and other similar workshops that were started in 2014 with the intention of gaining more participation from new editors, and to encourage more editing activity from existing editors.
  • Build networks with key people in the entertainment industry.
  • Engage with the professionals who are currently working for the Philippine mining sector.
  • Forge partnership with Polytechnic University of the Philippines Manila to conduct monthly up to bimonthly regular editing classes and workshops to generate an average of 20 users monthly (from the time of grant approval), capable of creating/adding content.
  • Conduct the two training-workshops in Holy Name University in Tagbilaran, Bohol with a focus on Cebuano language.

Measures of success[edit]

Please provide a list of both quantitative and qualitative criteria that will be used to determine how successful the project is. You will need to report on the success of the project according to these measures after the project is completed. See the PEG program resources for suggested measures of success.

Regulatory
Administrative
  • Holding of Annual General Meeting and Board elections that will elect four of the nine Board seats.
  • Orderly succession of chapter officers.
  • Continued compliance with regulatory agencies, and the filing of reportorial requirements.
Projects
  • Successful implementation of an impactful initiative or project by each participant to a Wikimedia-related international event
    Each participant to an event will be requested to propose and help implement an initiative or a project based on their participation to the Wikimedia-related international event. For example, a participant to the GLAM-WIKI conference will propose and submit a grant for a local GLAM-related project
  • Each existing Philippine Wikimedia Community will propose and implement at least 1 project targeted to any of their respective language Wikipedia
  • At least 1 Philippine-language Wikipedia currently on Incubator will become an official Wikipedia project
    • Candidates are Hiligaynon (hil), Bikol Rinconada/Iriga (bto), Bikol Pandan (cts), Bikol Miraya (rbl)
  • At least 10 Wikipedia edit-a-thons will be held with the following Global Metrics totals:
    • Number of active editors involved: 20
    • Number of newly registered users: 30
    • Number of individuals involved: 100
    • Number of articles added or improved on Wikimedia projects: 100
    • Number of bytes added to and/or deleted from Wikimedia projects: 100,000
  • At least 1 partnership project (such as with Smart Communications, Mozilla Philippines, or a partner government agency) will be held

Note: In addition to your project-specific measures of success, you will also be asked to report on some global metrics at the end of your final report. Please keep this in mind as you plan, and we'll support you as you begin your project.

Resources and risks[edit]

Resources[edit]

The Board of Trustees of Wikimedia Philippines will directly oversee the implementation of the grant. The officers as elected and may be elected during the year shall assume all responsibilities for the grant. As of submission the following are the officers of the chapter:

Risks[edit]

  • Election of new officers and Board members who do not have sufficient experience/background in operational, administrative and project management most especially grant handling and reporting.
  • Unavailability of persons to execute projects and manage the organization due to their fulltime professional or personal obligations.
  • Regrantees (regional communities) who may not be able to align their project objectives with that of the chapter and WMF in general.
  • Insufficient technical ability to retrieve edit/contribution metrics.

Budget[edit]

Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.

Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance. Note: Adjustments are to be made

Project budget table
Number Item description Qty. & Unit Cost per unit Budgeted total In US$ Notes
1.0 Administrative ₱534,660 $11,405
1.01 Annual registration and business permits ₱10,000 $213
1.02 Provision for tax ₱7,000 $149 Minimal taxes (i.e. community tax, documentary tax, penalties that may be incurred)
1.03 Office rent (renewal) 12 months ₱15,000 ₱180,000 $3,840 Amount includes rent for virtual office (business center serving as chapter's principal address which provides frontline services) and storage facility serving as back office where all equipment, files, records of the chapter are kept and Board meetings are held. Includes a 3-year contract for a new virtual office service provider, rate is offered at 50% discount for 3 years.
1.04 Utilities 12 months ₱500 ₱6,000 $128 Electricity and water
1.05 Internet subscription 12 months ₱1,500 ₱18,000 $384
1.06 Office maintenance 12 months ₱600 ₱7,200 $154 Includes maintenance, repairs and janitorial/cleaning supplies and services of storage facility.
1.07 Office supplies ₱25,000 $533 Printer toner comprise a bulk of the office supplies expense.
1.08 Professional fees ₱80,000 $1,706 Includes monthly retainer fee of ₱5,000 ($107) for Independent auditor/accountant with accreditation from Bureau of Internal Revenue (BIR), Securities and Exchange Commission (SEC)/Board of Accountancy (BOA) as required by BIR & SEC regulations and annual auditing fee of financial statements. Amount has significantly increased from previous years due to more stringent requirements set by the BIR even on non-profit organizations.
1.09 Administrative services 12 mos. ₱6,500 ₱78,000 $1,664 Payment for Admin errands/work performed by person contracted or tasked to ensure the administrative operation of the chapter as the chapter does not employ any full-time staff which is costlier.
1.10 Courier/Postage ₱6,000 $128
1.11 Representation/Transportation/Fuel/meeting expenses ₱75,000 $1,600 Includes travel and accommodation of internal auditor during audit, and travel expenses of other members of the Board who are non-Manila based.
1.12 Banking fees/charges/check book/remittance fee ₱1,500 $32
1.13 Webhosting 1 year ₱12,000 ₱12,000 $256
1.14 Business cards 10 ₱700 ₱3,500 $75
1.15 Contingency fund (5%) ₱25,460 $543
2.0 Annual Meeting ₱83,000 $1,876
2.1 Venue ₱20,000 $452
2.2 Food ₱15,000 $339 Includes amount for post-meeting socials
2.3 Annual Report Publication 50 ₱300 ₱15,000 $339 Printing costs are higher for smaller volume
2.4 Supplies ₱3,000 $68
2.5 Project management ₱10,000 $226 Includes transportation, meal allowance and other incidental expenses during preparation and logistical PA support
2.6 Scholarships ₱20,000 $452 Includes fare, accommodation and food for non-Manila based members.
3.0 Wikipedia merchandise, promotional materials, brochures ₱90,000 $1,920
3.1 Manufacture of Wikipedia merchandise and brochures ₱90,000 $1,920 Serves as general budget for various Wikipedia branded items (umbrellas, shirts, ID lanyards, stickers, baller-type flash drives) that will be used in activities, projects and programs, as well as printing of Wikipedia training brochures. Production of merchandise at small amounts is costlier per piece, hence it will ideal for it to order in bigger quantities. The amount of merchandise produced will be earmarked for two years more or less. The materials will be used in Education Programs, Community and Content Partnership projects. Note: Amount reduced from ₱150,000.
4.0 Wikimedia conferences participation ₱420,000 $8,959
4.1 Wikimedia Conference 2015 2 reps. ₱20,000 ₱40,000 $853 Airfare and hotel to be provided by WMF. Amount is for food allowance, visa fees, travel taxes.
4.2 Wikimania 2015 2 reps. ₱100,000 ₱200,000 $4,266 Includes airfare, accommodation, food allowance, visa fees, travel taxes and registration fees
4.3 2 Other Wikimedia conferences/meetings (GLAMcamp, Hackathon, etc.) 1 ₱90,000 ₱180,000 $3,840 Wikimedia related conferences that may be scheduled within the year. Includes airfare, accommodation, food allowance, visa fees, travel taxes, etc. One participant will be sent each time.
5.0 Projects ₱687,000 $14,654
5.1 Philippine Wikimedia Communities ₱80,000 ₱80,000 $1,706 For projects/meet-ups/activities/outreach organized by/for non-Manila based Wikimedia/Wikipedia communities. As may be approved by the Board or committees organized for the purpose. Note: Amount reduced from original ₱150,000 request, as Bikol editors will source their own funding/directly request funding. ₱15,000 of ₱50,600 (Board approved request of Leyte province-based editor already expended and needs to be reimbursed. Remaining ₱30,000 is planned for a requested workshop in Bohol.
5.2 Content partnerships ₱50,000 ₱50,000 $1,067 Thematic edit-a-thons, workshops and meet-ups.
5.3 Digitization ₱412,000 $8,788 Amount is based on the best quotation obtained from three reputable digitization companies in the Philippines with adjustments as the quotations are only valid for a limited period of time from the date of quotation. Among the criteria used in sourcing service provider is the ability to do onsite scanning to ensure to the integrity of items being digitized in plain view of the owner/institution.
5.4 Education Programs ₱145,000 $3,093
Total cost of project
₱1,814,660 (US$ )
Total amount requested from the Project and Event Grants program
₱1,814,660 (US$ )
Additional sources of revenue that may fund part of this project, and amounts funded
N/A

Non-financial requirements[edit]

See a description of non-financial assistance available. Please inform the Wikimedia Foundation (WMF) of any requests for non-financial assistance now.

Requests for non-financial assistance, if any
N/A

Discussion[edit]

Community notification[edit]

You are responsible for notifying relevant communities of your proposal, so that they can help you! Depending on your project, notification may be most appropriate on a village pump, talkpage, mailing list. Please paste a link below to where the relevant communities have been notified of this proposal, and to any other relevant community discussions. Need notification tips?

This grant proposal was endorsed by WMPH's Board of Trustees on 07 February 2015.

Endorsements[edit]

Do you think this project should be selected for a Project and Event Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.