Grants:Project/Wikimedians of CEE/Wikimedia CEE Spring 2018

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proposal




final report
statusselected
Wikimedia CEE Spring 2018
Logo CEE.jpg
summaryCEE Spring is an international article writing contest organised by Wikimedia Central and Eastern Europe from 30 affiliates.
targetWikipedia in 30+ languages
amount11,589 USD
granteeSpiritiaPapuassStrainu
contactVassia Atanassova (Bulgaria)Mārtiņš Bruņenieks (Latvia)Philip Kopetzky (Austria)Strainu (Romania)
volunteerOlegCinema
organization• Wikimedians of CEE with fiscal sponsorship from Wikimedia Austria
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created on10:06, 29 January 2018 (UTC)


Project idea[edit]

Wikimedia CEE Spring 2018 is a yearly event organised by Wikimedians and Wikipedians from the region of Central and Eastern Europe with the aim to support article creation about topics from every country and region in Central and Eastern Europe on every Wikipedia. This correlates with the mission of the Wikimedia Foundation to "empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally." While we will not be changing the contest drastically, we will focus on changing up a few things, so that people keep being motivated to write about the CEE region in the participating countries and around the world. Showing off diversity within the CEE region, focusing on minorities and showing off the heritage that connects us all within the CEE region will also be one of the main activities this year.

Wikimedia CEE Spring aims at joining local forces of free knowledge to accumulate and distribute information about history, culture, traditions, and people in every corner of the region to support mutual acknowledgment and understanding and to increase the quantity and quality of free knowledge available about the CEE region globally.

The event itself will take place from the 21st of March until May. During this time period there will be an individual article competition on at least 25 related Wikipedias concentrating on creating and significantly editing articles about history, culture, and notable people of each and every participating country from the region. For more information about the article topics, please consult the structure page.

Local competitions will be organised by local teams and in every community the competition will have a slightly different face to take into account the local context. Contact data of the local coordinators can be found on the contacts page. They are also subscribed to a mailing list at Ceespring-localorganisers@wikimedia.bg. In the last three editions it was proved that most volunteering organisers from the different communities carried on the tasks for the contest until the end. Local teams present lists of articles about their country which they would like to see in every possible language in the world and editors from all other places create and significantly edit those articles, whereby participants can write about any topic, connected with the other participating countries and regions in Central and Eastern Europe.

Although the contest is aimed at active and very active editors, last year 10,3% of all editors were new editors. We will continue popularizing it among non-Wikipedians in the hope that new editors will join CEE Spring and the Wikimedia movement. The resources requested in this grant will go towards creating incentives for old and new users to engage in writing articles on Wikipedia.

We adjusted our goals to reflect our experiences from the year before - the results (e.g. 34% of all biographical articles were about women, almost identical to the previous year) were similarly impressive. Besides the obvious goal of creating more high-quality freely available encyclopaedic content, we also have aims on the strategic level – closing the content gender gap and further developing the regional Wikimedia CEE cooperation, especially when it comes to minority languages within the various countries of the CEE region, which we plan to focus on with a specific program. Our aims have been chosen in a way to not only provide new encyclopaedic information, but also to create high quality information and distribute the articles in a fair way between countries. Having this article writing contest every year provides a possibility to keep and strengthen the ties within the CEE region. Last year, with the contest having international organisers from five affiliates we created a core of people, who were the focal point of communication in the partnership, which with a few changes we want to keep going, including the partnership with the EU digital platform for cultural heritage – Europeana.

Like the year before, last year 30 communities took part in the contest, around 8500 articles were created or significantly expanded, 484 Wikipedians participated, 28 of them female according to their user settings.

Project goals and impact[edit]

The goals and metrics have been adjusted to reflect last year's results - while international participation outside of CEE is still something worth expanding, there is also potential in being more inclusive with small and minority languages in the CEE region. The methods used to achieve these goals are also mentioned in the "project idea" chapter.

Quantitative[edit]

Should[edit]

These goals have been set based on expectations based on quantitative data analysis from the international organising team and last year's results and will be used as a measure of success.

  • Total number of participants from CEE: 450
  • Total number of participants worldwide: 550
  • Total number of female participants from CEE: 20% (90)
  • Total number of female participants worldwide: 20% (110)
  • 35% of all newly created and significantly edited biographies are about women
  • At least 100 new articles on topics of every CEE community participating - achieved by adding international prizes for every editor who manages to write articles on all CEE communities

Could[edit]

These goals have been set based on qualitative estimations by the international organising team.

  • 10% of the participants in all countries are new users
  • At least 3 new editors in every language version of Wikipedia with less than 70 regular editors

Strategic[edit]

  • Closing the content gender gap (correlates with the quantitative goal about biographies about women)
  • Adding more content on minority groups in the CEE region and expanding the list of topics in order to diversify the content created
  • Further development of the regional partnership Wikimedia Central and Eastern Europe

Project plan[edit]

Activities[edit]

Tell us how you'll carry out your project. What will you and other organizers spend your time doing? What will you have done at the end of your project? How will you follow-up with people that are involved with your project?

The participating communities will be asked to organise as few concurrent contests as possible. This will reduce the number of people not taking part in CEE Spring as a result of investing their time in other contests.

We will continue popularising the event via Facebook and the – what proved a very good idea from last year – multilingual blog www.ceespring.eu. Via the statistics, which are run mostly via PetScan, social media and the blog we will steer the participating communities so that the goals can be reached. The international organisation team will write posts directed at active Wikipedians and possible new editors.

We wish to use prize funds of up to 400 Euro per community to help us narrow down the focus of the editors in reaching those aims. By awarding prizes in certain categories we can ensure the writing of articles in the categories, chosen by each local organiser – e.g. there can be prizes for the largest number of articles about women (to close the content gender gap) on different wikis, prizes for the largest number of created articles on every wiki, prizes for excellent and good articles where applicable, as well as prizes for the best new editors on different wikis. The local organisers know their communities the best, so they will be free to choose how they will reach them. At the same time they will have strong international support if they wish to use it.

We also wish 750 Euro for prizes on international level in order to incentivise certain project goals, depending on how well or how badly those project goals are being met by a certain date.

While we cannot measure the number of good, excellent and featured articles, because this distinguishment does not exist on some Wikipedias, we will advise local organisers to have special prize categories for the best articles on their Wikipedia. Furthermore, we will cut the number of articles in the proposed lists of topics from at least 100 to exactly 100, so that those people writing about articles from the lists (53% of the articles edited last year were from the lists) write about more important topics (e.g. Geography of Bulgaria, if it doesn't exist rather than Ivan Vazov).

Wikimedia Austria will be the payment processor for the grant on the international level, based on the large size of the chapter, their experience in handling grants, and the fact that being in the EU would reduce money transfer taxes to some of the participating countries. Wikimedia Austria would process the grant based on the following basic rules.

Rules on international level[edit]

  1. CEE Spring 2018 is a set of local contests, however internationally coordinated.
  2. Local contests are organized in a way to select winners before the 30th of June 2018.
  3. In order to join CEE Spring 2018, an affiliate or community:
    1. selects one person as the coordinator; this person is ready to reveal to the Wikimedia Austria office their full name, contact address and bank account number in order to conduct money transfers
    2. prepares the set of rules of local contest and documents them on Meta.
    3. prepares (preferably together with their community) a list of articles (roughly 100) in ~10 categories on their community to translate/create before 15th March 2018.
    4. decides about the method of selection of local winners, however it must be clearly defined.
    5. presents to Wikimedia Austria originals or scanned copies of the invoices, for which they get reimbursed or provide an account in an online shop with a full shopping basket, so that only the payment details need be added by the payment processor. The shop must be capable of providing an invoice.

Risks[edit]

Risk matrix[edit]

Risk Number Description
Simultaneous organisation of other article writing contests R1 The simultaneous realisation of further article writing contests could lead to reduced participation, which would lead to the reducing of the number of created or significantly edited articles, as well as to lower quality articles.
Burnout / pulling out of organisers due to other obligations R2 Due to the high intrinsic motivation project organisers could overestimate their energy and get burned out. This could lead to a missing local organiser or more work for the international coordination team.
Lack of financing of prizes R3 Lack of financial rewards would make it harder for organisers to channel the efforts of participants in direction of the goals of the project, e.g. a number of excellent and good articles, number of articles, even distribution of articles and closing of the content gender gap

Risk probability[edit]

Risk probability was estimated on the scale “very low - rather low - rather high - very high”

Risk Probability Damage
R1 high moderate
R2 rather high rather high
R3 low rather high

Measures[edit]

Risk Preventive measures Corrective measures
R1 The coverage of the contest via Facebook and the international multilingual blog will be used to draw the attention of the participants and engage them in CEE Spring. For communities with intensive schodule of article writing contests, we will think of specific ideas for creative, mutually supportive ways to combine different contests and seek synnergy with these, rather then opposition.
R2 Whenever possible, responsibility will be split among a group of people, so that too much workload is not being put on individual persons. The athmosphere, even in situations of urgency and higher pressure, shall be maintained friendly and respectful. New local and international organisers can be recruited during the project, not only due to burnout, but also as a way to empower and integrate more people.
R3 The Grant Advisory Committee will be presented a well done grant proposal. Chapters and User Groups will be asked to search for local sponsors and find immaterial ways to express their appreciation for the participants.

Budget[edit]

How you will use the funds you are requesting? List bullet points for each expense. (You can create a table later if needed.) Don’t forget to include a total amount, and update this amount in the Probox at the top of your page too!

Item Cost by unit (€) Number Total (€) Total (USD)[1] Comments
Prizes on international level 750 1 750 930 For special prizes at international level, which will encompass more categories this year
Prizes on local level 400 20 local budgets 8000 9915 20 budgets for local prizes, handled by Wikimedia Austria for purposes of this grant according to the rules above (some chapters and user groups choose to use their own budgets for buying the prizes; APG funded affiliates will buy the prizes from their own budgets). Last year 30 communities took part, but only 15 actually asked for reimbursements or buying prizes. We will not transfer money between local budgets and will return unused funds.

Affiliates funded by the international grant will most likely be Wikimedians of Albanian Language UG, Azerbaijani Wikimedians UG, Wikimedians of Bashkortostan UG, Wikimedia Community Belarus, Wikimedians of Bulgaria UG, Esperanto kaj Libera Scio, Wikimedians of Erzya language User Group, Wikimedia Community UG Georgia, Wikimedia Community UG Greece, Wikimedians of Latvia UG, Wikimedians of Moldova and Romania, Wikimedia Russia, Wikimedians of Republika Srpska, Wikimedia Community UG Turkey - plus 6 local budgets in case other communities want to be funded this time around.

Funded by their own budgets include Wikimedia Armenia, Wikimedia Austria, Wikimedia Serbia, Wikimedia Ukraine, Wikimedia Polska and Macedonia Shared Knowledge.

Bank transfer costs and risk 30 20 transfers 600 744 20 money transfers to various countries in various local currencies. The cost to wire money can be up to 30 EUR. If some of the money is not used we will return it.
Overall 9350 11589

Notes[edit]

  1. USD amounts were calculated using Oanda, rates are from the 31st of January 2018

Get involved[edit]

Community notification[edit]

You are responsible for notifying relevant communities of your proposal, so that they can help you! Depending on your project, notification may be most appropriate on a Village Pump, talk page, mailing list, etc.--> Please paste links below to where relevant communities have been notified of your proposal, and to any other relevant community discussions. Need notification tips?

Endorsements[edit]

Do you think this project should be selected for a Project Grant? Please add your name and rationale for endorsing this project below! (Other constructive feedback is welcome on the discussion page).

  • In last 3 years this project became traditional and most of az-wiki users do not imagine spring without CEE Spring. During previous contests more than 1500 articles were created by more than 20 different users only in az-wiki about CEE region. Wertuose (talk) 08:42, 1 February 2018 (UTC)
  • CEE Spring is an event that empowers and engages people to create articles in their own language about subjects in our region. Hundrends of articles are being created every year. It is obvious that it has to be supported by WMF. -Geraki TL 09:58, 13 February 2018 (UTC)
  • Support Support Slowking4 (talk) 00:22, 12 March 2018 (UTC)
  • Support Support Amazing project with great results!--Fraxinus (talk) 21:10, 13 March 2018 (UTC)
  • Support Support This is an important project fot the CEE region involving over 20 communities. Developing collaborations between these communities is really important, and for some of these communities it is a major opportunity to develop organisational skills and grow — NickK (talk) 01:11, 3 April 2018 (UTC)
  • Support Support The contest is very helpful in promoting cross-wiki cooperation & thinking outside of national, ethnic or territorial contexts. Frhdkazan (talk) 07:06, 15 April 2018 (UTC)
  • Support SupportMehman 97 18:47, 1 May 2018 (UTC)

Participants[edit]

  • Volunteer Become an organizer in ruwiki OlegCinema (talk) 12:20, 16 February 2018 (UTC)