Grants:PEG/Wikimedia Slovakia/Start-up

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Funded
This submission to the Project and Event Grants Program was funded in the fiscal year 2013-14. This is a grant to an organization.

IMPORTANT: Please do not make changes to this page without the explicit approval of Project and Event Grants Program staff. They will be reverted.

This grantee has requested a change to the budget submitted here and this change has been approved by WMF. Please see the discussion page for details.

Basic information[edit]

Grant details[edit]

Project details[edit]

Official project name
Start-up
Project start date (include month, day, and year)
20 August 2013
Project completion date (include month, day, and year)
31 December 2014
Please describe the project in 1–2 sentences
The intention of the project is to provide a wider basement for start and evolution of pre-chapter Wikimedia Slovakia, to test some basic projects and to reimbursement our past costs.

Financial details[edit]

Currency requested
EUR
Amount requested in currency requested
5 156.95
Equivalent amount in US$ on the date of this submission
6 894.84215
List the exchange rate used to calculate the amount listed in US$
1.337 USD = 1 EUR, from http://openiazoch.zoznam.sk/meny/profil/MEUSD 25.7.2013

Grantee details[edit]

See the eligibility requirements for more information.

What is the official name of the organization requesting this grant?
Wikimedia Slovenská republika (Wikmedia Slovakia in English)
Are you an organization, an individual, or an individual submitting on behalf of a group?
Answer ORGANIZATION, INDIVIDUAL, or GROUP.
ORGANIZATION
Are you a for-profit entity?
Answer YES or NO.
NO
Are you able to provide local proof of nonprofit status within your country?
Answer YES or NO.
YES
Does your organization currently employ any fulltime or part-time staff or contractors?
Answer YES or NO.
NO
If you answered YES, please indicate how many. You may use fractions or percentages for part-time staff if appropriate.
EX: 4 fulltime staff and 2 part-time contractors (50% each).
If yes, please provide a list of their job functions, or a link to your organization's staff page, if it lists all employees and contractors employed or engaged by your organization.
EX: A complete list of staff and contractors is available at http://wikimediafoundation.org/wiki/Staff_and_contractors.

Contact information[edit]

Primary contact name
Michal Matúšov
Primary contact username or email
User:KuboF (email)
Primary contact title (position within the organization)
president

If this project will be executed by someone other than the primary contact for your organization, please list that person's details here:

Project lead name
Project lead username or email
Project lead title (position), if any

Goals and measures of success[edit]

Project goal[edit]

Please briefly describe what will be accomplished if the project is successful.

Project goal
This grant request is roofing some different projects and needs of us. First goal is to reimburse our costs during first year of WMSK, when we hadn't a proper bank account. Second goal is to make financial basement for our already existing projects (see below). Third goal is to test new projects (see below).

Measures of success[edit]

Please provide a list of measurable criteria that will be used determine how successful the project is. You will need to report on the success of the project according to these measures after the project is completed.

Measures of success
Measures of success depends on project:
Wiki Loves Monuments 2013 (already in preparation)
  • amount of photographers participated and photos uploaded
  • media coverage
thematic Wikipedia contest (already in preparation)
  • amount of new or existing editors participated
  • added new content in sum
outreach
  • proposals for collaboration from another organisations (GLAM etc)
  • new editors (hardly evaluable)
  • more trust in wiki projects amid Slovak public (very very very hardly evaluable...)
reimbursement of travel costs for Commons photographers
  • proof if the project fit for us
  • amount of new photos on Commons
  • amount of newly shoted objects on Commons
GLAM activities
  • proof if the project fit for us

Project scope and activities[edit]

This section describes what will happen if this project is funded. Who will do what, and when?

List of activities
  1. reimbursement of our past costs (January 2012 - July 2013)
    areas: administration, generally assemblies, WLM 2012, speaks, outreach,...

future activities:

  1. thematic Wikipedia contest 2013 (travel and administration costs)
    contest about finances in high preparation (start at 8 September); other contest in consideration (spring 2014)
  2. Wiki Loves Monuments 2013
    post, travel and other costs
  3. printing of flayers, leaflets and other informational / outreach materials
  4. speaks and seminars about wiki-projects
  5. reimbursement of travel costs for Commons photographers (basically similar to WMCZ's Mediagrant)
    potential areas: municipalities, protected areas, castles, maybe industrial and another restricted areas
  6. GLAM activities 2013-2014 (proof-of-concept)
    from Slovak National Gallery, books...
    we already have unofficial propose for collaboration with national gallery and we are thinking about collaboration with national library - no one of them is sure for now and no priority task up to end of 2013; the main cost expected is scanning of books


Budget and resources[edit]

Please provide a detailed breakdown of project expenses according to the instructions here.

Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.

Project budget table

Past expenses[edit]

Wiki Loves Monuments 2012

Number Category Item description Unit Number of units Cost per unit Total cost Currency Notes
1 Travel Personal meetings with partners - - - 40.09 EUR
2 Post Posting of prizes to winners - - - 63.25 EUR
103.34 EUR

Administration and office

Number Category Item description Unit Number of units Cost per unit Total cost Currency Notes
1 Bylaw Post fees and registration - - - 21.74 EUR version 9.9.2012
2 Registration ID number of organisation - - - 4.35 EUR
3 Registration travel - - - 10.58 EUR to our official residence (other than my residence)
4 Office printing etc - - - 4.78 EUR year 2012
5 Office post and printing - - - 7.58 EUR year 2013
6 Promotion visit / business cards - - - 18.22 EUR for 2 members
67.25 EUR

Travel

Number Category Item description Unit Number of units Cost per unit Total cost Currency Notes
1 Travel Organisational meeting 9.8.2012 - - - 14.11 EUR partly by hitchhiking, partly personal travel (cost divided to ekvivalent of only WM travel)
2 Travel Generally assemblies - - - 35.7 EUR 3 GAs (president)
3 Travel Wikipedia contest Day of financial literacy - - - 22.67 EUR
4 Travel Wikimedia Conference 2013 - - - 31.88 EUR supplement for part of travel which wasn't reimbursed during the conference (bus from conference etc)
5 Travel speak for teachers 9.5.2013 - - - 12.47 EUR
6 Travel seminar about author law - - - 11.53 EUR as a result was speak for teachers 9.5.2013
128.36 EUR

Future expenses[edit]

Wiki Loves Monuments 2013

Number Category Item description Unit Number of units Cost per unit Total cost Currency Notes
1 Promotion T-Shirts 15 9 135 EUR
2 Promotion Flyers 20 EUR
3 Awards Certificates 8 EUR
4 Travel Travel costs travel of 1 person 12 25 300 EUR alternatively post - cca 32 €
5 Ceremony Ceremony 1 Ceremony 1 150 150 EUR maybe during another meeting (for free)
6 Administrative Other - - 15 EUR
7 Reserve - - - - 100 EUR
728 EUR

Future projects

Number Category Item description Unit Number of units Cost per unit Total cost Currency Notes
1 travel Wikipedia contest Day of financial literacy travel of 1 person 12 25 300 EUR
2 Travel reimbursement for Commons photographers 1500 EUR test of project; like WMCZ' Mediagrant
3 Outreach flyers, brochures, pencils, etc - - - 1500 EUR
4 Administration 2% of taxes 80 EUR if successful, we can be more financially independent, see #2%
5 Travel speaks, seminars, partners, sponzors, maybe GLAM travel of 1 person ~20 25 500 EUR
6 GLAM scanning etc 150 EUR proof-of-project, see comments
7 Reserve - - - - 100 EUR
4 130 EUR
Total cost of project
5 156.95 EUR + awards for winners of contest
Total amount requested from the WMF Grants Program
5 156.95 EUR
Additional sources of revenue that may fund part of this project, and amounts funded
rest from our previous grant Grants:Wikimedia Slovakia/Wikipedia workshop within KAEST/Report (63,4 €)
sponzors and partners of contests
GLAM institutions
reimbursement for seminars from another organisation

Non-financial requirements[edit]

See a description of nonfinancial assistance available. Please inform Wikimedia Foundation (WMF) of any requirements for non-financial assistance now.

Requests for non-financial assistance
no


Resources[edit]

This section is optional. It may be used to highlight the potential grantee's potential for successfully executing this project.

Consider including the following information:

  • List of team members (names or usernames):
  • Onwiki evidence of community support (such as a project about this discussion):
  • Endorsements from community members or movement groups:
  • Special skills or qualifications this potential grantee or project lead brings to this project:
  • Evidence of past success in executing similar projects:
Resources
base team: Matej Grochal, Peter Baláž, Michal Matúšov
experiences with speaks, seminars, trainings
contacts to education institutions, network of Centers of free time


Impact[edit]

In the sections below, please describe how the project is related to the Wikimedia mission and Wikimedia's strategic priorities.

Fit to strategy[edit]

How will this project support the key organizational objectives of
  • increasing reach (more people will access or contribute to Wikipedia or our other projects),
  • participation (more people actually contributing),
  • quality (more content, more useful content, or higher-quality content),
  • credibility (more trust in our projects),
  • organizational maturity and effectiveness (how it will move you or the Wikimedia community forward),
  • or financial sustainability (how it will help you achieve more in the long run)?
This statement should address at least one of the strategic priorities listed here specifically. See WMF Grants Program criteria for decisionmaking.
this grant is intended to support all of this key objectives:
by thematic contests will be added new content and/or content of higher quality
by outreach (partly related to contests), speaks and seminars we hope to engage new editors (we have bad experiences about it so we change our approach)
by speaks, seminars, collaboration with experts institutions like GLAM (this point is in preparation) will increase trust in Wikimedia projects
by personal approach (during seminars and speaks - as contrary to unpersonal wiki page) and services to contributors (as reimbursement of travel expenses) will increase awareness to wiki projects and the feel "it is my project"
by financial basement in our organisation we will can easier run our projects, as we will not be limited by only our personal money to cover expenses
we want to apply for 2% of taxes (service for 3rd sector in Slovakia, similar to the one in Poland - people and organisations can donate part of its income taxes) which will help us to be financially more independent


Benefits[edit]

If the project will benefit a specific online community, please tell us.
mainly Slovak Wikipedia and Wikimedia Commons, maybe Slovak Wikisource, maybe Ruthenian projects


Please provide a brief statement about how the project is related to other work in the Wikimedia movement. For example, does the project fit into a work area such as GLAM, education, organizational development, editor retention, or outreach?
outreach, organisation development, editor retention and achieving, partly GLAM (due to WLM)


If successful, will the project have the potential to be replicated successfully by other individuals, groups, or organizations? Please explain how in 1–2 sentences.
all parts of the grant are intended as long-term or repeatable


Please list other benefits to the movement here.
outreach for free licences in general and Open Educational Resources specifically (there are Creative Commons and another free licences only in beginning, not accepted by law yet, in Slovakia)
For grantees

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