Wikimania/Comparative

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Wikimania organization summaries: Comparative20052006200720082009201020112012201320142015201620172018

This page has outdated information. Please help update it, or bring attention to it on the community discussion page.

Budget[edit]

Actuals[edit]

Estimated budget (bid)[edit]

Location Frankfurt Cambridge, US Taipei Alexandria Buenos Aires Gdańsk Haifa Washington DC Hong Kong London Mexico City
Date 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
Expected number of people 500 500 700 700 700-1000 2000
Venue $ 0,00 $ 43.854,43 $ 7.876,15 $ 0,00 $ 45.876,29 $ 61.000,00
Accommodation $ 88.189,00 $ 17.238,38 $ 8.962,52
Technical $ 7.874,00 $ 16.135,12 $ 2.715,92 $ 5.000,00 $ 6.443,30 $ 9.200,00
Medical backup $ 2.715,92
Insurance $ 9.449,00 $ 7.860,70 $ 1.629,55 $ 5.000,00 $ 12.886,60 $ 4.600,00
Taxes, licenses $ 1.000,00
Catering $ 19.685,00 $ 18.479,54 $ 43.454,64 $ 137.500,00 $ 94.458,76 $ 183.000,00
Promotional materials $ 12.598,00 $ 13.790,70 $ 21.727,32 $ 15.000,00 $ 12.242,27 $ 6.100,00
Participant package $ 3.150,00 $ 11.584,19 $ 5.431,83 $ 3.000,00 $ 4.123,71 $ 23.000,00
Transport $ 9.260,00 $ 4.550,93 $ 22.728,14
Guests VIP $ 22.047,00 $ 50.749,78 $ 46.224,88 $ 10.000,00 $ 12.242,27 $ 30.000,00
Scholarships $62992 $ 63.161,41 $ 21.102,66 $ 50.000,00 $ 51.546,39 $ 46.000,00
Interpreters $ 0,00
Parties $ 15.748,00 $ 69.229,31 $ 44.812,60 $ 40.000,00 $ 11.597,94 $ 49.000,00
VIP party $ 7.874,00 $ 13.790,70 $ 5.431,83 $ 20.000,00 $ 19.329,90 $ 30.500,00
WikiExpedition $ 13.790,70 $ 11.311,79 $ 1.000,00 $ 15.000,00
Volunteer apreciation/expenses $ 9.449,00 $ 14.756,05 $ 5.431,83 $ 1.159,79 $ 1.200,00
Environmental recycling bins
Conference consultant $ 2.000,00 $ 2.061,86
Contingency $ 23.030,47 $ 13.579,58 $ 39.759,00 $ 30.845,45 $ 46.000,00
Total costs nn nn nn nn $ 268.315,00 $ 382.002,39 $ 265.137,16 $ 329.259,00 $ 304.814,53 $ 504.600,00

Registration[edit]

The cost of registering to attend Wikimania changes from one edition to the other. In general there are two ways to differentiate costs

  1. according to when the people register (Early bird, Early registration, regular registration, on-site registration)
  2. according to the type of participant (Wikimedia contributor with username or without). In 2008 in Alexandria in Egypt there was also a category of "local Wikimedia contributor" and the distinction was between Wikimedia contributor and corporate (there was no distinction between contributor and non contributor).
Registration Typology of attendee Frankfurt Cambridge, US Taipei[1] Alexandria[2] Buenos Aires[3] Gdańsk Haifa[4] Washington DC[5] Hong Kong[6] London[7] Mexico City
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
Early bird One price nn
Early bird Without username $ 70,00
Early bird Corporate $ 100,00
Early bird With username or contributor $ 10[8] $ 45,00
Early bird Local contributor $ 80,00
Early bird One day - contributor $ 20,00
Early bird One day - Without username $ 30,00
Early registration One price $ 45,00 nn
Early registration Without username $ 90,00 $ 55,00 $ 73,00
Early registration Corporate
Early registration With username or contributor $ 55,00 $ 35,00 $ 45,00
Early registration Student $ 35,00
Early registration Local contributor
Early registration One day - contributor $ 25,00
Early registration One day - Without username $ 40,00
Preconference One price $ 20,00
Registration conference One price $ 60,00 nn
Registration conference Without username $ 45,00 $ 120,00 $ 75,00 $ 94,00
Registration conference Corporate $ 135,00
Registration conference With username or contributor $ 40,00 $ 60,00 $ 75,00 $ 45,00 $ 58,00
Registration conference Student $ 45,00
Registration conference Local contributor $ 15[9]
Registration conference One day - contributor $ 35,00
Registration conference One day - Without username $ 50,00
Conference 1 day Without username $ 25,00
Conference 1 day Corporate $ 30,00
Conference 1 day With username or contributor $ 20,00 $ 25,00
Conference 1 day Local contributor $ 8[10]
Conference 2 days Without username $ 40,00
Conference 2 days Corporate $ 45,00
Conference 2 days With username or contributor $ 35,00 $ 40,00
Conference 2 days Local contributor $ 13[11]
Onsite registration One price $30-90
Onsite registration Without username $95[12] $125[13]
Onsite registration Corporate $ 35,00
Onsite registration With username or contributor $ 30,00 $60[14] $79[15]
Onsite registration Student $60[16]
Onsite registration Local contributor $ 9[17]


Registration cost compared to catering expected cost Buenos Aires Gdańsk Haifa Washington DC Hong Kong London Mexico City
2009 2010 2011 2012 2013 2014 2015
Expected attendees 500 500 700 1000 1000 1500
Total cost for catering $ 19.685,00 $ 18.479,54 $ 43.454,64 $ 137.500,00 $ 94.458,76 $ 183.000,00
Cost of the catering for 3 days conference $ 108.995,00 $ 82.216,49
Cost of the catering per expected attendee $ 39,37 $ 36,96 $ 62,08 $ 109,00 $ 82,22 $ 122,00
Cost of the catering per expected attendee per day $ 13,12 $ 12,32 $ 20,69 $ 36,33 $ 27,41 $ 40,67
Cost per day regular registration per Wikimedia contributor $ 20,00 nn $ 25,00 $ 15,00 $ 19,33
Difference $ 6,88 $ 4,31 -$ 21,33 -$ 8,07

Participants[edit]

Visa[edit]

Location Hong Kong London Mexico City Esino Lario Montreal
Date 2013 2014 2015 2016 2017
Attendees 700 1,762 800 1,368 900
Visa denied 1 9 0 2[18] 35?

Overview[edit]

Wikimania overview selection of photos on Wikimedia Commons: relevant images for presentations and slides.

Brand[edit]

Group photo[edit]

Wikimania group photographs category on Wikimedia Commons.

Organizers[edit]

Program[edit]

Hackathon[edit]

Jimmy Wales comparative[edit]

Special events[edit]

Evening program[edit]

Communication[edit]

Badge[edit]

T-shirt[edit]

Welcome Bag and Souvenirs[edit]

Wikipedia gadget[edit]

Venue[edit]

Lunch area[edit]

Food[edit]

Connectivity[edit]

  • 2010, Gdańsk: hypothesis 100 mbps (uplink on broadband with a D-Link router connected).
  • 2011, Haifa: 10 Mbps, no specifications if those were the requisito or the connectivity available.
  • 2012, : Washington DC: No info available. Connectivity through the local university.
  • 2013, Hong Kong: No info available. Connectivity through the local university.
  • 2014, London, Barbican centre: declared 1 Gbps.

References[edit]

  1. https://wikimania2007.wikimedia.org/wiki/Registration
  2. https://wikimania2008.wikimedia.org/wiki/Registration. Please note that currency has been converted.
  3. https://wikimania2009.wikimedia.org/wiki/Registration
  4. https://wikimania2011.wikimedia.org/wiki/Registration
  5. https://wikimania2012.wikimedia.org/wiki/Registration
  6. https://wikimania2013.wikimedia.org/wiki/Registration
  7. https://wikimania2014.wikimedia.org/wiki/Registration
  8. 80 LE.
  9. 100 LE.
  10. 60 LE.
  11. 90 LE.
  12. 3 days.
  13. 3 days.
  14. 3 days.
  15. 3 days.
  16. 3 days.
  17. 65 LE.
  18. Source: Iolanda Pensa, Wikimania Esino Lario lead. 2 people from Nepal. We had also a very last minute request from Cameroon - 1 week before the event - but we did not follow up on that.

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