Grants:APG/Proposals/2017-2018 round 2/The Centre for Internet and Society/Proposal form
- 1 Overview
- 2 Financials: current year
- 3 Programs: upcoming year's annual plan
- 4 Staff and contractors: upcoming year's annual plan
- 5 Financials: upcoming year
- 6 Footnotes
- 7 Verification and signature
If you need to review the edit instructions you will find them in the edit intro.
- Use this form if you are eligible to submit a proposal in the current round, to request funding in the current round.
- This form must be published on Meta by the proposal submission date for each round to be considered, and no changes may be made after the submission date without staff approval.
- This form complements your organization's annual plan, detailed budget, and strategic plan. It won't be considered complete without a detailed budget and strategic plan.
- Organizations may apply for a funding period that does not exactly match their fiscal years. Follow the instructions carefully to understand what time period each question refers to.
- Refer to the framework, guidance from the Board, and the FDC's recommendations before using this form, so you have an understanding of the Annual Plan Grants process.
- Please Email FDCSupport@Wikimedia.org with questions about using the form.
A few terms used in the form:
FDC proposal form terms Wikimedia terms Learning & Evaluation terms
- 1. In order to support community review, please provide a brief description of your organization's work in the upcoming funding period.
- In the upcoming work plan year (i.e. 1 July 2018—30 June 2018), CIS-A2K would be working towards creating an inclusive Wiki atmosphere in the Indian sub continent. With emphasis on creating safe spaces, promoting gender gap bridging activities A2K team would like to work with all the Indian communities, projects and individuals with interesting ideas and for the overall development of Wikimedia movement. In alignment with the strategic direction of the Wikimedia movement A2K team proposes to conduct activities which will boost Knowledge as Change Agent in redistributing Social Equity. During this proposal period A2K team would work across four crucial areas for the growth and sustainability of Indic communities and projects.
- CIS-A2K will devote resources towards Content Enrichment, conducting and supporting Skill Building Initiatives, building sustainable Partnerships and Development of Capacity and Leadership amongst Indic Wikimedians. To achieve these goals we will be adopting a three pronged strategy of:
- Ensure retention: It is really important to provide support to new and existing Wikimedians in order to ensure retention. CIS-A2K would conduct and support a series of events such as Wikipedia workshops, Wikidata workshops, Train-the-Trainer, Technical Training, Wikisource conference, in order to achieve this goal
Content Enrichment Activities
|Skill Building Activities
- Each of these work plan verticals propose several activities, such as:
- in Content Enrichment, we are proposing activities like Edit-a-thons, Wikisource activities, Wikidata workshops, Photowalks etc,;
- in Skill Development Initiatives, we are proposing activities like Train-the-Trainer, MediaWiki Training, and Wikidata workshop;
- In Partnership, we are proposing activities like content donation, Global engagement-related activities, bridging gender gap initiatives and
- In Leadership, we are proposing activities like Wikisource Conference, Wikimedia Conference (India), Intensive Personal Wiki Training etc.
The plan is presented in the following inforgraphic, there are four verticals with a few programs mentioned:
- We have taken care to reflect on feedback provided by the FDC committee by mapping activities against verticals of works. This would provide clarity, regarding impact and resources. Our Global Engagement plan for the proposed period looks to engage Indian Wikimedians across global Wiki-initiatives which are crucial in the Indian context such as Women in Red, Wikimania, Wikisource Conference, Wikimedia Conference, Wikipedia Asian Month etc.
- In our interactions with Indian Wikimedia communities, A2K has received various suggestions such as
- increase in frequency of activities
- anchoring discussion related to institutional partnerships
- supporting Wikimedians in participation and presentation across global activities
- In this plan period CIS-A2K team would engage all Indian communities with equal allocation of infrastructure and resources. Our effort has been to produce a clear and comprehensive proposal that brings to light the challenges and opportunities present amongst the Indian Wikimedia communities.
- 2. Name, fiscal year, and funding period.
- Legal name of organization: The Centre for Internet and Society
- Organization's fiscal year: 1 April – 31 March
- 12-month funding period requested: 1 July 2018 – 30 June 2019
- Currency requested: Indian rupee (INR)
- Name of primary contact: Tanveer Hasan
- 3. Amount requested.
|Total expenses for the upcoming year||16,315,663||244,734.95|
|APG funding requested for the upcoming year||14,888,963||223,334.45|
|Amount of funding received from WMF for the current year||12,000,000||180,000|
- 4. How does your organization know what community members and contributors to online projects need or want? Does your organization conduct needs assessments or consult the contributors and volunteers most involved with its work?
- CIS-A2K team has always strived to be in touch with the community members and understand their needs to better perform our role as a catalyst organisation. We engage with communities and individual community members in various capacities.
- A2K team has initiated an India level IRC from November 2017 to discuss projects, ideas and possible interventions within the Indic Wikimedians. The IRC engagement has consistently involved more than 15 Wikimedians and has been a platform for suggestions, feedback, general Wiki-discussion and possible projects to be taken up by A2K and WMF.
- CIS-A2K team conducted a focused needs-assessment for Supporting Indian Language Wikipedias Program to understand the infrastructural requirement of the Indic Wikimedians and this has also informed our current proposal.
- In continuation with our earlier practice, we have developed a customised needs assessment form (across Indic Wiki-communities) for feedback on our performance, areas of improvement and new ideas to be taken up on board. We have received 196 responses from active Indic Wikimedians. This exercise of needs-assessment not only gives us insights regarding the health of the community also the mood and areas priorotised by the communities.
- During the current proposal period A2K team has hosted and facilitated strategy salons which gave us an unique opportunity to align our (A2K and Indic communities work) with the Movement Strategy Globally. Our conversations with community members, open source contributors and other movement leaders have helped us in understanding the big picture of Indian Open Knowledge network. Our proposal for the current funding period will reflect on these insights.
- After conducting Wiki-events (such as Train-the-Trainer, MediaWiki, workshops), CIS-A2K takes detailed feedback of the participants to know what went well, what did not go well, and how it could be improved.
- 5. Please provide a link to your organization's strategic plan, and a link to your separate annual plans for the current and upcoming funding periods if you have them.
|Current year||Upcoming year|
|Annual work plan (including budget)||CIS-A2K/Work plan July 2017 - June 2018||CIS-A2K/Work plan July 2018 - June 2019|
|Community discussion around annual plan||Talk:CIS-A2K/Work plan July 2017 - June 2018||Talk:CIS-A2K/Work plan July 2018 - June 2019|
|Strategic plan||CIS-A2K/Strategic plan June 2016 - July 2018||CIS-A2K/Strategic plan 2018-2020|
|Annual report (including financial report)||2015-2016 round 2 Impact Report||N. A.|
Financials: current year
The purpose of this section is to give the FDC an idea of how your organization is receiving funds and spending funds toward your current plan. Your current funding period is the funding period now in progress (e.g. 1 January 2016 to 31 December 2016 for most organizations).
Financials for the current funding period Revenues or expenses Planned (budgeted) Actual, until one month before the proposal due date Projected Currency requested US dollars Currency requested US dollars Currency requested US dollars Revenues (from all sources) 12,000,000 180,000 9,229,587 138,443.80 12,000,000+156,500 180,000+ 2,347.5 Expenses 12,000,000 180,000 4,336,446 65,046.69 12,454,000 186,810
Table 2 notes:
Programs: upcoming year's annual plan
This section is about your organization's programs. A program is a defined set of activities that share the same objectives and a similar theory of change. Please share the general goal of each program, and then list the specific objectives that the program will meet. Please do not include information about your organization's operating activities in this section. You may provide information about activities like administration, staff and board training, fundraising, governance, and internal IT in another section or in a supplementary document, but please do not include these activities here as programs.
- 1. For each program, and overall
- Include targets for each of the three shared measures for each program, and overall. If one or more of these required metrics are not relevant to any of your programs, please consult your program officer.
- Also choose at least two grantee-defined metrics to highlight in this section, and include targets for each of these grantee-defined metrics for each program, and overall. (Other program-specific metrics may be included in your program objectives, in the detailed program sections below.)
- Participants: The number of people who attend your events, programs or activities, either in person or virtually. This definition does not include people organizing activities, social media followers, donors, or others not participating directly.
- Newly registered: The number of participants that create new accounts on a Wikimedia project. These include users who register up to two weeks before the start of the event.
- Content pages: A content page is an article on Wikipedia, an item on Wikidata, a content page on Wikisource, an entry on Wiktionary, and a media file on Commons, etc. This metric captures the total number of content pages created or improved across all Wikimedia projects.
- Footprint tracker: CIS-A2K team would like to continue withe the "Footprint tracker" metric. This metric is useful to understand active Wiki-communities, locations with frequent Wiki-engagements, and identify institutional partners for supporting active Wiki-communities. It helped CIS-A2K understand its reach over current plan period, and address concerns of not engaging non-FLA communities.
This metric will track the number of outreach events that are organised by Indic Wikimedians with our support. This metric will be able to provide insights to support Wikimedia projects by local bodies and interest shown by communities. Further this metric will help in devising efficient follow-up mechanisms and will avoid 'reinventing the wheel' regarding social events and needs assessment. A2K team would only count one footprint per city per project irrespective of the frequency of follow-up event or multiple venues for the event. This metric would utilise the geograpical distribution of Wikimedians in India and also provide an excellent opportunity for participants of TTT to expand the reach of Wikimedia projects in their communities.
- Community Evaluation: A2K team wishes to establish transparent and effective processes for the growth of India Wikimedia projects. Quantitative metrics indicate a partial picture of any event, plan, or strategy. A2K would request 16 Wikimedians/Community leaders to provide descriptive, analytical and objective feedback about our activities, performance, and strategies. This metric aims to evaluate performance of A2K contextually and historically and is not limited to numerical evaluation. The evaluation would be documented publicly on CIS-A2K/Community Evaluation. We aim to achieve the following things through this metric:
- evaluation of A2K activities in the light of Indic Wikimedia communities's expectation;
- identifying loopholes, mistakes plans and strategies, both historical and present (for example, in July 2018 Indic Wikimedia A will review skill-building initiatives of A2K team, in August 2018 Wikimedian B will review A2K's Bridging Gender Gap activities.)
Program Participants Newly registered Content pages 'Footprint tracker' 'Community Evaluation' Content Enrichment 1,080 525 5,225 10 4 Skill Development 392 100 1,370 7 4 Partnerships Development 1,800 765 11,510 9 4 Leadership Development 655 250 2,200 2 4 TOTAL FOR ALL PROGRAMS 3,927 1,640 20,305 28 16
Table 3 notes:
- 2. Please list your goals and objectives for each program. Please be sure your objectives meet all three criteria for each program
- The objectives listed are each SMART: specific, measurable, attainable and relevant, and include time-bound targets.
- Include both qualitative targets and quantitative targets, and remember to highlight your baseline metrics.
- Provide any additional information that is important to our understanding of this program. For example, you may include needs assessments, logic models, timelines, tables, or charts. Share how this program will contribute more broadly to movement learning, or explain how your program aligns with important Wikimedia priorities such as increasing participation and improving content on the Wikimedia projects.
Skill Development Initiatives
Staff and contractors: upcoming year's annual plan
- 1. Please describe your organization's staffing plan or strategy here, and provide a link to your organization's staffing plan or organogram if you have one.
- CIS-A2K appoints employees based on program need, and community suggestion/consultation. CIS-A2K would like to appoint a Program Officer for Communication. CIS-A2K would hire an experienced and eligible finance officer, who will take care of the accounts and financial area of the program.
- 2. List of staff by department or function.
- You can use this table (or substitute your own list) to show us the number of FTEs (fulltime equivalents) for each department or function, where one person working at 100% time would be counted as 1.0. We need this information about the total number of staff (FTEs) you plan to have by the end of the current funding period, and staff you plan to have by the end of the upcoming funding period.
FTEs Department or function End of current funding period End of upcoming funding period Explanation of changes Program Director 1 1 Sunil Abraham, the Executive Director of the Centre for Internet and Society, will remain our Program Director Program Manager 1 1 Tanveer Hasan will continue as the Program Manager this year Sr. Program Officer 1 1 Titodutta will work in this position Program Officer 0 1 Currently, we do not have a communication officer to take care about blogs, newsletters, communication, social media channel handling. This is an important post, not only for the program's communication, but also, to highlight and promote the best achievements and activities of Indian Wikimedia communities and Wikimedians. We'll appoint an eligible person for this position. Community Advocates 4 5 We are working with Punjabi Wikimedians, and we need a Community Advocate to support and strengthen the project Program Associate 1 1 CIS-A2K, currently, has a Program Associate, providing support towards the Wikipedia Education Program and Statistics analysis (such as metrics, cohort etc.) of the program. We propose to continue with this position. Finance Officer 0 1 For accounts and auditing purpose. We'll appoint experienced and eligible person, who will take care of the accounts and financial area of the program. Intern 1 1 For bridging gender gap research. Total (should equal the sum of the rows): 9 12
Table 4 notes or explanation of significant changes:
- 3. How much does your organization plan to spend on staff by the end of the current funding period, in currency requested and US dollars?
- INR 3,865,512.1 (USD 57,982.68)
- 4. How much does your organization plan to spend on staff by the end of the upcoming funding period, in currency requested and US dollars?
- INR 4,288,963 (USD 64,334.445)
Financials: upcoming year
Detailed budget: upcoming year
- Please link to your organization's detailed budget showing planned revenues and expenses for the upcoming funding period (e.g. 1 January 2017 to 31 December 2017). This may be a document included on this Wiki (Meta) or a publicly available spreadsheet.
- Please see here:
Revenues: upcoming year
Please use this table to list your organization's anticipated revenues (income, or the amount your organization is bringing in) by revenue source (where the revenue is coming from) in the upcoming funding period (e.g. 1 January 2017 to 31 December 2017).
- Use the status column to show if this funding is already guaranteed, if you are in the process of requesting funding, or if you are planning to request funding at a later time.
- Please include in-kind donations and resources in this table, as applicable, and use the status column to show that they are in-kind resources.
- Do not include money you plan to draw from your reserves during the upcoming funding period.
Anticipated revenues for the upcoming funding period Revenue source Currency requested US dollars Status (e.g. guaranteed, application)
Wikimedia Foundation 14,888,963 223,334.45 Proposal and work plan submitted to Wikimedia Foundation Telangana Government, India 66,700 1,000.5 Plan approved In-kind support 360,000 5,400 Venue and other support extended for different Wiki-events Program Director salary in-kind 1,000,000 15,000 Guaranteed by the organization Total revenues (should equal the sum of the rows): 16,315,663 244,734.95 -
Table 5 notes: If your organization has significant funding other than FDC funds, please note how those funds will be used.
Operating reserves: current and upcoming years
Please note that there is a policy that places restrictions on how much FDC funding your organization can use to build its operating reserves. If you would like to use FDC funding to for your organization's reserves, you must note that here. You will not be able to decide to allocate FDC funding from this grant to your reserves at a later date.
- 1. What is your plan for maintaining, building, or spending your reserves in the current year and the upcoming funding period? Please use the table below to show the amounts in your reserves at the beginning, year-to-date, and end of your current year, and the amount you plan to have in your reserves by the end of the upcoming funding period.
Year Year start Year start (US) Year-to-date Year-to-date (US) Year end Year end (US) Current year (e.g. 2017) 0 0 0 0 0 Upcoming year (e.g. 2018) - - - - 0 0
- 2. How much FDC funding is your organization requesting to add to your reserves in the upcoming funding period? If you are not requesting any FDC funding to add to your reserves in the upcoming funding period, you can write zero.
- We are not requesting FDC funding to add to our reserves in the upcoming funding period.
Expenses: upcoming year's annual plan
- 1. Expenses by program (excludes staff and operations).
- Program expenses are the costs associated specifically with your organization's programs, and do not include operating expenses or staff salaries, which will be described in separate tables. Program expenses may be the costs of an event, the costs of outreach materials specific to a program, budgets for microgrants and reimbursements, or technical costs associated with specific programs, for example. The programs listed in this table should correspond to the programs you have listed in the programs section of this proposal form.
Budget for FLA Currency requested US dollars Content Enrichment 1,675,000 25,125 Skill Building 2,275,000 34,125 Partnerships Development 1,675,000 25,125 Leadership Building 2,425,000 36,375 Total program expenses (should equal the sum of the rows) 8,050,000 120,750
Table 7 notes: If your organization has significant funding designated for specific programs (e.g. a restricted grant), please make a note of that here.
- 2. Total expenses. Please use this table to summarize your organization's total expenses overall.
- These are divided into three categories: (1) staff expenses from Table 4 (including expenses for staff working on both programs and operations), (2) expenses for programs from Table 7 (does not include staff expenses or operations expenses), and (3) expenses for operations (does not include staff expenses or program expenses). Be sure to check the totals in this table to make sure they are consistent with the totals in the other tables you have submitted with this form. For example, your total program expenses excluding staff will be equal to the total in Table 7, while your total staff expenses will be equal to the total in Table 4 and your total expenses will be equal to the total in Table 1.
Expense type Currency requested US dollars Program expenses (total from Table 7, excludes staff) 8,550,000 120,750 Operations (excludes staff and programs) 2,050,000 30,750 Upcoming staff total expenses (from Table 4) 4,288,963+(1,000,000+426,700)= 5,715,663 85,734,95 Total expenses (should equal the sum of the rows) 16,315,663 244,734.95
Table 8 notes:
- Access to Knowledge program of the Centre for Internet & Society team, learn more about the Centre for Internet & Society here, learn more about the Access to Knowledge program here
- This amount included in-kind support of INR 1,426,700
- A2K team has not collated all the responses, Community Advocates conducted survey for their respective communities
- in-kind support
- In-kind support
Verification and signature
Please enter "yes" or "no" for the verification below.
- The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. General operating support through the FDC may not be used to cover political and legislative activities, although you may make a separate grant agreement with the WMF for these purposes.
I verify that no funds from the Wikimedia Foundation will be used
for political or legislative activities except as permitted by a grant agreement
Please sign below to complete this proposal form.
- IMPORTANT. Please do not make any changes to this proposal form after the proposal submission deadline for this round. If a change that is essential to an understanding of your organization's proposal is needed, please request the change on the discussion page of this form so it may be reviewed by FDC staff. Once submitted, complete and valid proposal forms submitted on time by eligible organizations will be considered unless an organization withdraws its application in writing or fails to remain eligible for the duration of the FDC process.