Grants:Conference/Innocentbunny/Wikisammelan Kolkata 2019

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statusFunded
Innocentbunny/Wikisammelan Kolkata 2019
Wikisammelan (विकिसम्मेलन; Wiki conference) would be a gathering of all active and important members of the Hindi Wikipedia community to meet each other in person, discuss and solve certain critical issues and plan the roadmap for further development of Hindi Wikipedia, Hindi Wikisource and other Hindi projects.
targetAll Hindi Wikiprojects, primarily Hindi Wikipedia and Wikisource
strategic priorityImproving Quality
event dates1, 2 and 3 February 2019
amount-local₹6,06,000
amountUS$8,431
typeindividual
creatorInnocentbunny
contact• viresh.raj.sah@gmail.com• kolkatawikisammelan2019@gmail.com• ajitkumartiwari1984@gmail.com• prateekmlv@gmail.com• abhinav.srivastava@wikimedia.in


Event overview[edit]

Purpose and vision

Please give a brief description of the event you are planning. What do you hope to accomplish during the event? Why is this event important for your community?

Wikisammelan Kolkata (Hindi:विकिसम्मेलन कोलकाता; Wikiconference Kolkata) would be one among the series of annual Wikiconferences focused on Hindi Wikipedia and it's sister projects organised by the Hindi Wikimedia Community. This conference will give an oppertunity for the community members to meet each other in person and help discuss and solve critical issues, plan strategies and goals for the various Wikiprojects in the Hindi Language, meet people working in different offline and online projects, share their experiences and learn new technical and social skills. It will help organise this very small and yet diverse and decentralised community spread over a large geographical area and create suitable environment to facilitate developement of community leadership and motivate new initiatives from the members. It also helps to create an envorinment of unity and bonding among the community members and a feeling of connection with the golbal Wikimedia community and the Wikimedia movement.

Some of the main points in the agenda for this conference are:

  • Solving two long-standing critical issues of Hindi Wikipedia.(the issues of the script of Digits used on Hindi Wiki and use of certain special Devnagri Characters, Spellings and Terminology on Hindi Wikipedia)
  • Planning a strategy for the organised developement of articles on Hindi Wikipedia for the next 12 months.(It would be a first-of-its-kind project on Hindi Wiki, intended to be a pilot project to see if such annual plans can help speed up the development of Hindi Wikipedia)
  • Starting a collaborative pilot project between Hindi Wikipedia and Hindi Wikisource, with the help of the local Wikimedia community in Kolkata, to upload the copyright free Hindi Literature, available in various private libraries in and around Kolkata to Hindi Wikisource.
  • Conducting a Workshop on the MediaWiki Interface and Wikisource, to bridge the skill Gap within the members of the community.
  • Analysing the results of Hindi Wikipedias debut at the World Hindi Conference, held in August 2018 in Mauritius and discuss possibilities of any follow up Collaborative Projects that can be conducted with the organisations our team had encountered there.

Since the Hindi Wikicommunity is still in it's nascent stages, and is extremely small, compared to the immensely large potential it has in terms of the population of Hindi speakers in the world and people who access the Internet in Hindi, hence one of our prime goals is to invite as many new wikipedians as possible, so as to let them know the larger community, motivate them and create a feeling of connection and hence allowing the community to grow.


Important details

Please add key information to the table below. The dates, location and number of participants can be estimates and do not need to be finalized at this time.

Proposed date(s) 1, 2 and 3 February 2019
Proposed location Kolkata, India
Number of participants 20
Event page विकिसम्मेलन कोलकाता २०१९
Primary contact person Innocentbunny

Background[edit]

Community input[edit]

Use the results from the community engagement survey to fill in the table below. Since you cannot cover all topics or meet all needs at one event, prioritisation is important. Please rank the priority of each topic, skill, project or problem as high, medium or low. Finally, please answer the questions below the table.

Description Priority
Strategic discussions:

What are the top issues affecting your community that need to be discussed in person?

These are some of the top issues identified by the survey:
  • Strategies for Organised and Coordinated growth of articles, Maintaining continuity on existing Wikiprojects on Hindi Wikipedia.
  • Finding a solution to the issue of the script of Digits used on Hindi wiki(Devnagri or Latin)
  • Policy on the issue of use of certain special Devnagri characters, Spelling and Terminilogy used in Hindi Wiki.
High Priority
Capacity development:

Are there important skills that many people in your community need to learn?

Our community requires training on:
  • Mediawiki Interface
  • Wikisource
  • Automated Gadgets like AWB
High Priority
Working groups:

Are there joint projects that need to be planned in person?

Yes, many community members have certain projects in mind, that need discussion and brainstorming. Medium to Low priority
Community building:

Are there other in-person activities are important for community building?

Community excercises are important, especially for new members so that they can get to know the members of the community and share ideas. Medium Priority

Survey analysis:

  1. How many people did you send the survey to? How many people responded to the survey?
Survey was put up on Hindi Wikipedia Village Pump, 21 people responded
  1. Did you see consensus around shared goals that this community wants to focus on in the next 12 months? What were the top 2 goals?
Organised and Coordinated development and Solving the issue of Digits and Spelling were mentioned by ~70% respondents as the most important issue for the community.
  1. Based on survey responses, what are the most important things your community should do at the conference to achieve those goals?
Discussion among community members and Coordinated planning.

Context[edit]

It is helpful to get an understanding of why this event is important to your community, and what experiences you have had in the past. Please answer the applicable questions below.

1. What inspired your community to begin planning this event?
Since the last Conference held in January 2018 in Delhi, there is an overwhelming consensus among the active Hindi Wikimedians that there is need for organised development of articles and content in Hindi Wikipedia and it's sister projects. A need for annual planning of online and offline activities and organising conferences annually to discuss and plan strategies for the next 12 months was felt in the last Conference. The main idea behind this conference is to discuss and carry out the follow-up activities of the projects conducted last year, solve issues and discuss strategies for the next 12 months.
2. How does this event relate to other activities that your community is working on?
This conference will be a follow-up of the previous conference held in 2018.
3. Please list the priorities identified in the report from the last conference organized by this community. What progress have you made in those areas?
  • Last Conference was organised after a long period of dormancy in the community. One of the priorities identified in the last Conference was to organise conferences annually. This conference is a follow-up to the previous conference, hence fulfilling one of the agendas of the last conference.
  • One of the main projects that had been decided in the last conference was the praticipation of Hindi Wikipedia in the World Hindi Conference, to search for other organisations with similar interests, which was successfully done. Our next agenda is to discuss possibilities for any cooperative programmes with the organisations our team has shortlisted and search for people in the community who would be interested in running any cooperative programmes with these organisations.
4. If your community has hosted a similar conference in the past, what key lessons were learned, and what would you like to improve on?
One of the main problems in the last conference was that the Program was not well planned and the schedule was not followed strictly. hence it this conference, we will focus on creating a strong program schedule and organise a dedicated "Program and Stage Management Team" to see that the Agenda is followed strictly. We will also try to organise a dedicated "follow-up committee", which will be in-charge of making sure that the programs/projects decided in this conference are carried out timely until the next conference.

Plan[edit]

Venue and Logistics[edit]

1. If the venue is more than 1 hour away from a major airport or transportation hub, how will participants travel to the event venue?
The Venue/Hotel will be within 1 hour from the Airport and Railway Station, and will be easily accessible by public transportation.
2. Is the event venue within walking distance from the hotel? If not, how will people travel between the two locations?
The Conference Venue will be in the Hotel
3. Is the event venue and hotel accessible for people with physical disabilities?
Yes
4. Do you anticipate any challenges with using the space for the event you are planning?
No

Friendly space policy[edit]

Please link to the friendly space policy that your community will be using for this event.

मित्रवत स्थान नीति (Friendly space policy)

Participation[edit]

It is crucial that most participants have a minimum level of Wikimedia experience so that they can engage actively in workshops and discussions. Please answer all applicable questions below.

1. Please describe the target audience for this conference or event.
All Active and experienced Hindi Wikimedians, with special focus on the new and younger members of the community who are actively contributing on Hindi Wiki Projects and also some prominent members of the local community in Kolkata who are actively contributing on Wikisource.
2. If your conference has an outreach component, how will you ensure engagement with these participants after the conference, and what impact do you see them having on the projects?
We will form working groups during the conference for any outreach project that comes up, and we will also form a "Follow-up Committee" which will coordinate these working groups through Village Pump discussions, personal talk pages and Whatsapp Groups.
3. Are you thinking about inviting WMF staff to attend or participate in the event? If yes, please list individuals or teams who you may want to invite, or describe how you would like WMF staff to be involved in the event.
Yes, a possible Video Call with WMF staff members, especially Tighe Flaneghan to talk about Wiki Education Program, and Asaf Bartov would be highly appreciated.

Scholarships[edit]

1. How many scholarships would you like to offer?
20
2. What expenses will the scholarship cover?
Round-trip travel + Accommodation + meals + local tour
3. How will scholarship recipients be selected?
The recepients of the scholarship will be selected by the scholarship committee.

Resources and risks[edit]

Describe the resource potential for successfully executing this project and the key risks/threats.

Resources[edit]

Organizing team
Team User Names
WMF Liaison AbhiSuryawanshi
Logistics अजीत कुमार तिवारी
Innocentbunny
Sushma Sharma
Conference Program Innocentbunny
आशीष भटनागर
अजीत कुमार तिवारी
Scholarships अनिरुद्ध!
अजीत कुमार तिवारी
Communications Godric ki Kothri
Raju Jangid
Volunteer Coordinators Satdeep Gill
J Ansari
Other team members Anamdas
Abhinav Srivastava

Risks[edit]

Examples of risks, along with how you would minimize or overcome them, are:

  • Skill gap between members of the organising team
  • Some senior Community members might find it difficult to participate in the event due to time constraints

Examples of how to minimize these risks include:

  • The Organising team comprises many experienced and skilled people, who can help and advise their team members, and hence the skill gap will not be a problem
  • Trying to decide a date which is suitable for everyone, or at least most members and if a certain member is unable to attend the event, letting him/her join using video call

Budget[edit]

Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.

Event budget table
Number Category Item description Number of units Cost per unit Total cost in INR Total cost in USD (approximate)
based on exchange rate on 4/9/18 as per Oanda
US$1=IN₹ 70.93
Notes
1 Conference Hall Conference hall for two days 1 50,000 704.920
2 Accommodation Twin sharing rooms for three day. 12 rooms x 3 nights 5000 1,80,000 2,537.71
3 Food & Catering Cost of meals for attendees of the conference 50,000 704.920 rough estimation
4 Travel Scholarships 20 9000 1,80,000 2,537.71 For top contributors and interested participants across India
5 Felicitation / Gifts T-Shirts and Memento for participants and active contributors recognising their contribution. 20 1000 20,000 281.968
6 Print Material (Banners/I-Cards/Posters etc) variable 5,000 70.4920
7 Misc Miscellaneous Costs 20,000 281.968
2 Administrative Fees administrative fees by fiscal sponsor 1,01,000 1,405.08 Tentative value at 20% of total budget, based on the past conference.
Total 6,06,000 8,430.48
Total cost of event
₹6,06,000 (~US$8,431)
Total amount requested from the Conference and Event Grants program
₹6,06,000 (~US$8,431)
Additional sources of revenue that may fund part of this event, and amounts funded
none
Please confirm that you are aware that changes to the approved budget beyond 10% in any category must be approved in advance.
Yes.

Discussion[edit]

Endorsements[edit]

Do you think this project should be selected for a Conference Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.

  1. Symbol strong support vote.svg Strong support -- Ashish BhatnagarPlume pen w.giftalk/ See comments 02:12, 6 September 2018 (UTC)
  2. Symbol strong support vote.svg Strong support Godric ki Kothri (talk) 02:58, 6 September 2018 (UTC)
  3. Symbol strong support vote.svg Strong support I am extremely glad that Hindi is hosting Wikisammela 2019. I think it is a huge opportunity for the Hindi community to expand, experiment, engage and outreach. --J. Ansari Talk 03:07, 6 September 2018 (UTC)
  4. Symbol strong support vote.svg Strong support --Raju Jangid (talk) 05:36, 6 September 2018 (UTC)
  5. Support Support -- ArmouredCyborg (talk) 06:09, 6 September 2018 (UTC)
  6. Symbol strong support vote.svg Strong support--आर्यावर्त (talk) 06:50, 6 September 2018 (UTC)
  7. Support Support -- Nilesh shukla (talk) 08:25, 6 September 2018 (UTC)nilesh shukla
  8. Support Support The grant looks good, best wishes. Although I doubt I could travel to Kolkatta myself even if awarded a scholarship due to my other commitments. I would provide support in whatever way I can. - Abhinav Srivastava 16:13 (IST)
  9. Support Support Ahmed Nisar (talk) 17:08, 6 September 2018 (UTC)
  10. Symbol strong support vote.svg Strong support annual hindi Wikipedia conference is much awated event which should be held on regular basis for growing hindi wiki editor. अनिरुद्ध! (talk) 00:26, 7 September 2018 (UTC)
  11. Symbol strong support vote.svg Strong support -- Yohannvt (talk) 01:28, 7 September 2018 (UTC)
  12. Support Support Hindi community needs to be supported to easily organize more events like this. I fully endorse this proposal. Looking forward to it. Satdeep Gill (talk) 02:15, 7 September 2018 (UTC)
  13. Symbol strong support vote.svg Strong support --Muzammil (talk) 17:24, 7 September 2018 (UTC).
  14. Support Support - Satpal Dandiwal (talk) 18:59, 7 September 2018 (UTC)
  15. Symbol strong support vote.svg Strong support --Anamdas (talk) 11:06, 8 September 2018 (UTC)
  16. Support Support -- Trikutdas (talk) 02:49, 10 September 2018 (UTC)
  17. Support Support-- Pankaj Deo (Talk) 04:26, 10 September 2018 (UTC)
  18. Support SupportBukhari (Talk!) 11:16, 10 September 2018 (UTC)
  19. Symbol strong support vote.svg Strong support --KHALID KHAN (talk) 15:30, 10 September 2018 (UTC)
  20. Symbol strong support vote.svg Strong support-Jayprakash >>> Talk 18:29, 10 September 2018 (UTC)
  21. Symbol strong support vote.svg Strong support -- Shypoetess (talk) 19:26, 10 September 2018 (UTC)
  22. Symbol strong support vote.svg Strong support -- I think this is very good plan and organizers have many new things to do. hi.wiki needs this kind of "Sammelan" more often, so it should be approved ASAP. Best of luck. NehalDaveND (talk) 12:31, 18 September 2018 (UTC)
  23. Symbol strong support vote.svg Strong support -- fully endorse this proposal Sushma_Sharma (talk)13:53, 23 September 2018 (UTC)