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Conference & Event Grants

Follow along with weekly program updates from the Wikimedia Foundation conference grants team!

Conference & Events grant program updates

IMPORTANT NOTICE: Due to the ongoing global COVID-19 pandemic, we are sorry to inform that the Wikimedia Foundation is cancelling the planned March 2020 round of applications for conference grants. This latest update follows our earlier request to all Project, Rapid, Conference, and Annual Plan grantees to cancel or reschedule all public programs and conferences. We know that it is very important to the Wikimedia movement to come together in person and connect with one another. However, our first priority is the health and safety of the Wikimedia community, and the general public. Global public health guidance continues to emphasize the importance of staying home, canceling public gatherings, and minimizing in-person contact. In order to safeguard free knowledge, we must also prioritize the well-being of the people who make it possible.

What does this mean for 2020 community events?

We have already cancelled all public Wikimedia events through September 15, 2020. Now, we are extending these cancellations. We are suspending the application process for all in-person Wikimedia conferences until further notice. When the WHO declares that the pandemic is over, and it is once again safe to gather in-person, we will commit to offering support for smaller community events through a rapid grants process.

In the meantime, all conference grant proposals requesting to host an event as part of the 2nd round of proposals for 2019/2020 will be pushed back to the 1st round of 2020/2021. The new deadline for submissions will be 7 September 2020, for events planned to take place between February - July 2021.

We want to be here to support you and your communities right now. If you have any questions about this notice or your grant, please contact Conference grants program officer at


Please note that starting September 9, 2019 all recent temporary restrictions for Conference & Events grants have been lifted, and all grant proposals will be welcomed and considered.

However, as aligned with the Wikimedia Movement’s strategic direction, striving to be a robust and Thriving movement, we will highly welcome and prioritize proposals:

  • From emerging and underrepresented communities from all parts of the world, that demonstrate growth and capacity building as core goals and outcomes.
  • That consider partnering with affiliates and creating regional/thematic coalitions within the movement, to align agendas, enhance equity and to invest in movement leadership infrastructure, for a greater strategic impact.
  • That include an outreach component by partnering with open knowledge allies, to expand our global footprint.
  • That welcome and empower new participants and contributors in the Wikimedia movement, that will include a clear and scalable newcomers engagement plan.

For detailed information please review the Wikimedia Foundation Conference and Event Grants Eligibility criteria, and the Wikimedia Foundation’s Medium-term plan goals.

The conference grant proposal process is designed to support advance planning and collaboration so that movement events make the most of the time and money invested in them.

Funding is generally awarded to three broad categories of movement events:

  • Thematic events such as GLAM Bootcamp, WikiWomen's Camp and Wiki Loves Monuments International team strategy meeting
  • National and regional conferences like WikiConference India, WikiConference North America
  • Regional affiliate meetings such as WikiArabia, CEE Meeting and Wiki Indaba

Important information:

  • For grants under $2,000 USD, please see the Rapid Grants program
  • Grant requests are accepted 2 times per year following the schedule below
  • Contact us at conferencegrants(_AT_) as soon as you begin planning an event to discuss timelines and eligibility. It is important to inform the conference grant program officer of your plans to apply at least two months before the application cycle begins.

Round 2 2019-2020 Schedule

Proposal deadline: 2 February 2020

Staff eligibility review and feedback (including Community review): 3-14 February 2020

Proposal revision deadline: 21 February 2020

Committee review: 24 February - 6 March 2020

Grantees announced: 20 March 2020

Event dates: August 2020 - January 2021


Round 1 2020-2021 schedule

Proposal deadline: 7 September 2020

Staff eligibility review and feedback (including Community review) : 7 - 23 September 2020

Proposal revision deadline: 30 September 2020

Committee review: 1 - 16 October 2020

Grantees announced: 30 October 2020

Event dates: February - July 2021