Grants:Conference/R Ashwani Banjan Murmu/Annual Anniversary cum Conference of Santali Wikipedia

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This Wikimedia Foundation grant has a fiscal sponsor. The Centre for Internet and Society administered the grant on behalf of R Ashwani Banjan Murmu.

statusProposed
1st Annual Anniversary cum Conference of Santali Wikipedia 2019
The proposal is meant for the 1st annual event of santali Wiipedia
targetSantali Wikipedia for santali Language
strategic priorityImproving Quality (better quality and quantity of content on Wikimedia projects)
event dates8 February 2020- 9 February 2020
amount-localRs. 6,95,110/- (INR)
amount$ 9659.59 (USD)
typeIndividual
nonprofitYes, fiscal sponsor
contact• ashwani.murmu@gmail.com
organization• CIS, fiscal sponsor


Event overview[edit]

Purpose and vision The purpose of the event is to bring together the existing and new active contributor of the santali wikipedia and exchange their experiences and issues in santali wikipedia.

Please give a brief description of the event you are planning. What do you hope to accomplish during the event? Why is this event important for your community?

The event is exclusively meant for active user of santali wikipedia. In this two days events the active user of santali wikipedia will listen from the experience wikipedians of Odia Wikipedia, Bangla wikipedia and Punjabi Wikipedia. The event will try to cover all the common issues and challenges for santali wikipedia as well as the basic and significance of other projects like Meta-Wiki, Commons,Wikidata will also be discussed.


Important details

Please add key information to the table below. The dates, location and number of participants can be estimates and do not need to be finalized at this time.

Proposed date(s) 8- February 2020- 9-February 2020
Proposed location Bhubaneswar, odisha, India
Number of participants 30
Event page [[1]]
Primary contact person R Ashwani Banjan Murmu

Background[edit]

The Santali Wikipedia was live on 2nd August 2018 after continious efforts of contributor from India, Bangladesh and Nepal. After one year the Santali Wikipedia Community is planing to conduct a Annual Conference.This workshop would be exclusively for the active contributors of the Santali Wikipedia. This conference will cover the detail idea about all the sister project of Wikipedia and issues and dificulties is santali wikipedia.The gender equity Wikipedia will be the one of the major concern of this conference. For all the discussion and deliberation Santali Wikipedia is planning to invite Wikipedian fron Odia Wikipedia, Punjabi Wikipedia, Bengali Wikipedia and Wikimedia Bangladesh Chapter.

Community input[edit]

Use the results from the community engagement survey to fill in the table below. Since you cannot cover all topics or meet all needs at one event, prioritisation is important. Please rank the priority of each topic, skill, project or problem as high, medium or low. Finally, please answer the questions below the table.

Description Priority
Strategic discussions:

What are the top issues affecting your community that need to be discussed in person?

The issues affecting the community like the technical issues to contribute santali wikipedia,learning about new projects, skills to contribute quality articles are needed to discuss in top priority. High
Capacity development:

Are there important skills that many people in your community need to learn?

There is need of improvement in quality or articles in Santali wikipedia. The new contributors are to be trained to improve their skill to upstandard their articles. Discussion on wiki tools and other sister projects of Wikipedia like Wiki Commons, Wiki Data should also be gradually done. Medium
Working groups:

Are there joint projects that need to be planned in person?

Santali Wikipedia has evolved from the support Odia Wikipedia in India and Wikimedia Bangladesh Chapter in Bangladesh. In the past one year we have grwon with the support and input of other wikipedia community of India and Wikipedian of the globe and CIS-A2K also. This conference is also proposed for presence of some of the contributors from the Odia Wikipedia, Bangla Wikipedia, Wikimedia Bangladesh Chapter and Punjabi wikipedia for key inputs for the development of Santali Wikipedia. Medium
Community building:

Are there other in-person activities are important for community building?

Yes , the community building is required for santali wikipedia as Santali Wikipedia contributors are from India, Bangladesh and Nepal and We have found some cultural differences among the Santals of India, Bangladesh and India, therefore the community building will help us to discuss or address or compile or merge those cultural difference during the write-up of articles for Santali Wikipedia. High

Survey analysis:

  1. How many people did you send the survey to? How many people responded to the survey?Survey was sent to 15 contributors and 13 user responded.
  2. Did you see consensus around shared goals that this community wants to focus on in the next 12 months? What were the top 2 goals?Technical Understanding and quality of articles are shared goals that this community wants to focus on in the next 12 months.
  3. Based on survey responses, what are the most important things your community should do at the conference to achieve those goals?We have prioritise this goal and have planned to give sufficient time to discuss and resolve this issue in our events.

Context[edit]

It is helpful to get an understanding of why this event is important to your community, and what experiences you have had in the past. Please answer the applicable questions below.

1. What inspired your community to begin planning this event?
Santali Wikipedia have completed one year after being live, between this one year we have conducted workshop in Bangladesh and India to mobilise new contributors.The Santali Wikipedia Contributors thought there must be one event for the existing and active Santali Wikipedian in a year to share the experiences as well as to learn and develop skills from other wikipedia community. The event which will eventualaly help to grow the ability and efficiency of the contributors.Thus we planned for this event.
2. How does this event relate to other activities that your community is working on?
We are trying to increse the number of contributors through outreach events and through social media.By now we have conducted four wikipedia workshop in India and Bangladesh.Currently there is one month editathon is going on the ocassion of 1st Anniversary of Santali Wikipedia from 2nd August 2019 to 2nd September 2019.


3. Please list the priorities identified in the report from the last conference organized by this community. What progress have you made in those areas?
The proposed conference will be the first conference of Santali Wikipedia how ever in the past events and workshop the priorities identified are to increase the number of participants for Santali Wikipedia.
4. If your community has hosted a similar conference in the past, what key lessons were learned, and what would you like to improve on?
In all our last events we had large number of participants (target groups) ranging from 40-75, so we have also resolved reduced it to maximum possible fraction to make it more productive.

Plan[edit]

Venue and Logistics[edit]

1. If the venue is more than 1 hour away from a major airport or transportation hub, how will participants travel to the event venue?
The venue of the event is Bhubaneswar. The Bhubaneswar Biju Patnaik International Airport BBI is located here, all the participants with in India, Bangladesh and Nepals can reach here conviniently. For the participants those who dont have AIR as means of transport can reach here through bus and train as fastest means of transport within Odisha.The place of events will be within the radius of 10 KM from the Bhubaneswar Airport, Railway Station and Bhubaneswar Bus Stop.
2. Is the event venue within walking distance from the hotel? If not, how will people travel between the two locations?
The conference hall and hotel of resident will be one and same place.
3. Is the event venue and hotel accessible for people with physical disabilities?
Yes
4. Do you anticipate any challenges with using the space for the event you are planning?
Its not so, care is taken for best spacious place for the events.

Friendly space policy[edit]

Please link to the friendly space policy that your community will be using for this event.

The friendly space policy for Wikimedia Foundation events will be used for this event.

Participation[edit]

It is crucial that most participants have a minimum level of Wikimedia experience so that they can engage actively in workshops and discussions. Please answer all applicable questions below.

1. Please describe the target audience for this conference or event.
Target audience are all the active contributors of Santali Wikipedia.The user having minimun 5 articles by 15th september 2019 will also be taken for consideration for participation.
The Santali Wikipedia is committed for gender eqity within its community, in order to respect the gender equity and achive this goal the designated Scholasrship Team will have the delegation to recommend at least two female contributors name not having sufficient articles to participate in the conference.
2. If your conference has an outreach component, how will you ensure engagement with these participants after the conference, and what impact do you see them having on the projects?
3. Are you thinking about inviting WMF staff to attend or participate in the event? If yes, please list individuals or teams who you may want to invite, or describe how you would like WMF staff to be involved in the event.
We will be pleased to have a presence of Katherine Roberts Maher chief executive officer and executive director of the Wikimedia Foundation, subject to her confirmation to attend this programme.

Scholarships[edit]

1. How many scholarships would you like to offer?
20 Scholarships for Wikipedians from India
8 Scholarships for Wikipedians from Bangladesh
2 Scholarships for Wikipedians from Nepal
2. What expenses will the scholarship cover?
The Scholarship will cover travel expenses from the home town to the event venue of Bhubaneswar for all participants The means of travel must be the shortest means of transport from the participant home town to Bhubaneswar.
The scholasrship will also cover the food and accomodation for the two full day events and dinner of one day before the events.
3. How will scholarship recipients be selected?
The Scholarship receipents will be selected on the basis of preference of organising desisgnated team.
The Scholarship receipents from Santali Wikipedia Community will be subject to contributions of minimumn 5 quality articles in Santali Wikipedia.
The Scholarship receipents from other wikipedia community are all invited delegates who will be addressing the important issues of Santali Wikipedia.

Resources and risks[edit]

Describe the resource potential for successfully executing this project and the key risks/threats.

Resources[edit]

Organizing team
Team User Names
WMF Liaison
Logistics R Ashwani Banjan Murmu, Manik Soren
Conference Program R Ashwani Banjan Murmu, Ramjit Tudu
Scholarships Maina Tudu, Fagu Baskey, Subas Murmu
Communications R Ashwani Banjan Murmu, Ramjit Tudu
Volunteer Coordinators Fagu Baskey, Prasanta Hembram, Joy Sagar Murmu
Other team members Bijendra Hansda Purudhul, Biriya Charan Tudu, Sundar Mohan Soen

Risks[edit]

Examples of risks, along with how you would minimize or overcome them, are:

  • Community will be organizing the such events for the 1st time.

Examples of how to minimize these risks include:

  • Good Co-ordination among the santali wikipedian.
  • Good Co-ordination and support from the Indic Wikipedia community.

Budget[edit]

Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.

Event budget table

Annual Anniversary cum Conference of Santali Wikipedia[edit]

No Item Amount (INR) Amount

(USD)

Approx.

Notes
1 Conference hall 5000 69.48
2 Hotel Room For Accomodation 143370 1992.34 Rs3186/- per night per person for 3 nights for 30 persons.
3 Food 151740 2108.65 This will include:
  • Breakfast for 3 days @ Rs270/- for 30 persons
  • Dinner for 3days @ Rs708/- for 30 persons.
  • Lunch for 3days @ Rs708/- for 30persons
4 T-Shirt 9000 125.07 Event Santali Wikipedia T-Shirt for 30 Persons @Rs300/- whih will include printing cost and cost of T-Shirt
5 Editathon 5000 69.48 On the Ocassion of 1st Anniversary of Santali Wikipedia, a Editathon is being conducted from 2nd August 2019 to 2nd September 2019. Top three contributor in this Editathon will be awarded with Diary, Certificate and Special T-Shirts.
6 Momento 7000 97.28 Momento will be arranged for all the participant excluding member of Santali Wikipedia Community
7 Anniversary Cake 2500 34.74
8 Card and Stickers 1500 20.84
9 Flex and Banners 15000 208.45
10 Cultural Tour 15000 208.45
11 Travel Expenses 340000 4724.81 This includes AIR fare of 8 individual from Bangladesh 2individual from nepal, 1 from Punjab 3 from Bangalore 1from Gujurat and 4 from Kolkata 1 from Assam 2from Ranchi 2from Visakapatnam and train and bus fare of 6 individual and local conveyance of all participants.
Total 695110 9659.59
  • The Centre for Internet Society, Bangaluru, India (https://cis-india.org/ CIS) will be the fiscal sponsor of this event.
Total cost of event
Rs6,95,110/- INR
Total amount requested from the Conference and Event Grants program
Rs6,95,110/- INR
Additional sources of revenue that may fund part of this event, and amounts funded
No
Please confirm that you are aware that changes to the approved budget beyond 10% in any category must be approved in advance.

Yes

Discussion[edit]

Endorsements[edit]

Do you think this project should be selected for a Conference Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.

  • Symbol strong support vote.svg Strong support This is the first time the Santali community from India, Bangladesh and Nepal are joining forces to organize an event of this scale. Santali Wikipedia being the first indigenous-language Wikipedia (and the first Wikimedia project) from South Asia to be blessed with such a thriving community and I strongly endorse their grant application. There can be some more discussion on how more value could be brought in to leverage the participation of community members and how other communities can both help and learn from Santali. --Psubhashish (talk) 01:53, 11 September 2019 (UTC)
  • Symbol strong support vote.svg Strong support Amazing powerfull team that is I hv felt abt Santali Wikipedia. I hv introduced to this community after its came out from incubator, during 2018-19 they had sucessfully participated in all Indic projects like WWWW, Wiki Loves Women, WAM, SVG translation Campaign etc it was our beyond imagination how they manage all the project with minm resources. Hope to see them in more powerful way. --Sumita Roy Dutta (talk) 15:39, 11 September 2019 (UTC)
  • Support SupportValuable conference. Love the proposal.Wikilover90 (talk) 16:23, 11 September 2019 (UTC)
  • Support SupportThis community is doing amazing things with very limited resources. I trust they will make the best of this conference! Kritzolina (talk) 18:39, 12 September 2019 (UTC)