Grants:Processing/Reports

This page documents a process common to all or most of WMF's grants programs. Please don't edit this page, but please do create a discussion page instead.

Eligibility / Requirements

Process a new grant

Changes to your grant

Grant reporting

Unused grant funds

Countries funded

Once your grant agreement has been signed by all parties and you have received your grant funds, the grant process is not over. There are requirements for completing your grant, which includes your satisfying your grant program's reporting requirements.

Completing your grant

As detailed in your signed grant agreement, you must:

• notify your Program Officer if there are any changes to your originally approved grant (e.g. grant end date, budget line item/s, list of activities, etc)
• submit your grant report as required by your grant program
• submit your grant's list of expenses and scanned grant receipts as required by your grant program. Check the guidelines at Grants:Documenting project expenses, if needed.
• return any unused grant funds to WMF by following the instructions at Grants:Return unused funds to WMF or contact your Program Officer to suggest another way to make use of the grant funds for their review and decision.

Reporting requirements

Review your program's reporting requirements carefully and consult your grant agreement for details about your specific grant.

Reporting requirements by Program

• Annual Plan Grants and Simple Annual Plan Grants
• Conference Grants
• Project Grants
• Rapid Grants
• WikiCite Satellite Event Grants - contact your Program Officer with any questions

-- Submit grant report (due 30 days after your event ends)

-- Submit receipts (due 30 days after your grant end date)

-- Email to your Program Officer and copy grantsadminwikimedia.org

• Wikimania Scholarships - grant reporting no longer required as of Wikimania 2019 Scholarships and replaced with 2 post-Wikimania surveys from the Learning & Evaluation team
• Individual Engagement grants - grant program ended 30 June 2016
• Project and Event grants - grant program ended 30 June 2016
• Travel and Participation Support - funding program ended 1 May 2017

Quicklinks

• Grants:Changes to your grant - procedures if there are changes to your grant (e.g. grant end date, budget line items, etc.)
• Grants:Documenting project expenses - guidance on documenting your grant expenses, includes information for items that might not have physical receipts (e.g. mileage reimbursement for car travel).
• Grants:Return unused funds to WMF - instructions on how to return unused grant funds back to WMF