Strategy/Wikimedia movement/2018-20/Overview/Timeline

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Open call for participation in 9 Working Groups Candidates assessment and selection Announcement of WG members and first in-person meetings Set-up continuation, WG diversification process Scoping WG work with community input round Materials and research analysis, including in-person discussions and online community feedback round In-person working group meetings, in-person strategy discussions and online community consultation, drafting recommendations, WG and community discussions conclusion Working groups put finishing touches on their work; working groups dissolve Recommendations synthesis and analysis, community discussions, presenting synthesized recommendations to the movement and Board of Trustees Recommendations finalization Movement endorsement; transition from recommendations to implementation
12 June–2 July 2018 3–19 July 2018 Wikimania 2018 July–October 2018 November 2018 – February 2019 March–June 2019, Wikimedia Summit 2019 July–September 2019, Wikimania 2019, Harmonization Sprint in Tunis October 2019 November 2019–February 2020 March 2020 April – June 2020
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  • In 2016, Wikimedia turned 15 and we started wondering about the next 15 years.
  • In 2017, the movement embarked on a participatory and adaptive Movement Strategy Process, to define what Wikimedia will look like in 2030, and how we want our projects, our communities and the free knowledge ecosystem to evolve. The first major milestone was the publication and endorsement of the Strategic Direction.
  • In 2018, we started to explore how we can update our structures and programs so that we can successfully and strongly advance in our Strategic Direction. Movement organizations began to incorporate the concepts of Knowledge Equity and Knowledge as a Service in their strategic and annual plans. In addition, a coordinated, exploratory process was initiated at WMCON 2018 to define what structural changes are necessary for the movement to be ready for the future.
  • In late 2018, Working Groups were established to develop concrete recommendations for structural changes in 9 Thematic Areas.
  • By March 2019, the working groups produced scoping documents outlining a set of guiding questions that would help them analyze the movement.
  • In August 2019, draft recommendations for change were published online and presented at Wikimania 2019. The movement shared input, perspectives and thoughts that the working groups could use to refine the recommendations.
  • At the end of 2019, we began synthesizing the recommendations to create one comprehensive, coherent set.
  • In early 2020, recommendations will be finalized for movement endorsement.
  • From early-to-mid 2020, the implementation of these recommendations will begin. It will be an iterative, adaptive process that is built according to the specifics and needs of the recommended structural changes. We will be able to see how our movement structures have started to change to support the movement on our way towards becoming the essential infrastructure in the ecosystem of free knowledge.

Process steps, from scoping to recommendations[edit]

Detailed timeline October 2019 to June 2020[edit]

Detailed timeline October 2019 - June 2020 (Version as of January 2020)
  • October 2019: Prioritization and refinement: Working groups prioritize and refine their recommendations
  • October-November 2019: Working groups transition: Transition to finalization teams or hibernation; with clear role definitions, timeline, and responsibilities
  • October 2019-January 2020: Recommendations analysis and synthesis: Analysis, sense-making, synthesis, combine recommendations into one set
  • October 2019-January 2020: Preparing for movement strategy community conversations
  • January 2020-March 2020: Community conversations across projects, languages and affiliates/groups
  • February 2020: Board of Trustees retreat: Presentation, discussion, and feedback on synthesized recommendations
  • February-March 2020: Recommendations finalization: Incorporating movement feedback, produce final product
  • End of March 2020: Approval by the Board of Trustees; support for implementation
  • April 2020: Recommendations handover: Handover of recommendations to the movement; final working group engagement officially ends
  • April 2020: Wikimedia Summit: understanding recommendations; kick-off for implementation (prioritization, timing, responsibilities and planning)
  • April-June 2020: Commitment for the implementation
  • April-June 2020: Process evaluation
  • May-June 2020: Core team handover and transition to implementation structure

Working Groups timeline[edit]

The timeline for the process takes into account movement events (e.g. Wikimania, Wikimedia Summit) as well as general planning procedures in our movement. All Working Groups are expected to tweak the timeline according to their own needs and expectations.

  1. June-July 2018: Call for Working Group members.
  2. August–November 2018: Working Groups set-up, agreement on working mode, definition of support needs, and first steps on content exploration.
  3. By March 2019: Working Groups develop the scope of their work, define guiding questions and engage in community conversations for refinement.
  4. Wikimedia Summit (end of March 2019): The scope of their work is reviewed and revised, bringing many different perspectives in, so that they can then move into analysis.
  5. April-August 2019: Analysis of data, research, and outputs of community conversations; development of recommendations.
  6. Wikimania 2019 (August 2019): First draft of the recommendations is published online and presented during working group sessions at Wikimania. Feedback and input gathered in person and online is used to refine the recommendations.
  7. September–October 2019: Refine draft recommendations using input from research and community conversations. Start identifying and mapping overlaps in each of the nine groups' work. Put finishing touches on recommendations, rank recommendations. Working groups dissolve (by 1 November).
  8. November-December 2019: New working group established to begin synthesizing recommendations and develop one coherent, comprehensive set.
  9. February-March 2020: Synthesized recommendations presented to Board of Trustees. Finalization of recommendations. Working group engagement officially concludes.
  10. 2020: Implementation begins; implementation structure and support set-up.

The timeline is subject to change depending on the progress of the conversations and workstreams. Steps in the process will not happen simultaneously for all Working Groups. Some might be faster, and some might need more time, especially if they have strong interdependencies with other groups.

Community Conversations timeline[edit]

Community conversations about the first version of the movement strategy recommendations are now happening. Open, facilitated discussions will run until February 21, 2020. Find out how to take part here.

Next steps after the community conversations

All feedback is being collected, reviewed and analyzed on an ongoing basis. Here are the planned next steps once the community conversations period ends:

  • Week commencing February 24: the core team will spend this week summarizing all the feedback received and prepare a report. You are welcome to continue commenting and discussing during this time, but the discussions will not be as closely facilitated and documented.
  • Week commencing March 2: the core team will publish the above report on Meta to give communities an opportunity to review the report and give feedback as to whether it accurately reflects their input from the community conversations. The closing date for this is March 6. This report will then be finalized and published as a summary of community input.

Strategic Conversations[edit]

Event Date Location Core Team participants Working Group participants
WikiConference North America 2019 November 8-11 Cambridge, MA, USA Mehrdad Pourzaki, Kelsi Stine-Rowe, Ellie McMillan
WikiIndaba November 8-10 Abuja, Nigeria Tanveer Hasan, Douglas Ssebaggala
WikidataCon October 25-26 Berlin, Germany Nicole Ebber
Wikimedia CEE Meeting 2019 October 11-13 Belgrade, Serbia Kaarel Vaidla, Tanveer Hasan
WikiCon October 4-6 Wuppertal, Germany Nicole Ebber, Abbad Diraneyya
WikiArabia October 4-6 Marrakesh, Morocco Mehrdad Pourzaki
Harmonization Sprint September 20-22 Tunis, Tunisia Nicole Ebber, Kaarel Vaidla, Bhavesh Patel, Mehrdad Pourzaki, Tanveer Hasan, Abbad Diraneyya
East Africa Strategy Summit 2019 September 7-8 Kampala, Uganda Kelsi Stine-Rowe, Douglas Ssebaggala
Wikimania August 14-18 Stockholm, Sweden Nicole Ebber, Kaarel Vaidla, Bhavesh Patel, Mehrdad Pourzaki, Tanveer Hasan, Kelsi Stine-Rowe, Anna Rees
Wikimedia Hackathon May 17-19 Prague, Czech Republic ./.
Creative Commons Summit May 9-11 Lisbon, Portugal Nicole Ebber, Kaarel Vaidla
re:publica May 6-8 Berlin, Germany Nicole Ebber Alice Wiegand (Advocacy)
Wikimedia+Education Conference 2019 April 5-7 San Sebastián, Spain ./.
Internet Freedom Festival April 1-5 Valencia, Spain ./.
Wikimedia Summit March 29-31 Berlin, Germany All Core Team
IberoConf February 8-10 Santiago, Chile Tanveer Hasan
Wikimedia Foundation All Hands January 27-Feb 2 San Francisco, USA Nicole Ebber, Kaarel Vaidla, Jodi McMurray, Tanveer Hasan
Wikisammelan Kolkata 2019 January 11-13 Kolkata, India Tanveer Hasan
GLAM Wiki Conference November 3-5 Tel Aviv, Israel Anna Lena Schiller, Kaarel Vaidla
Mozilla Festival October 26-28 London, United Kingdom Nicole Ebber, Bhavesh Patel
Technology Conference October 22-25 Portland, Oregon, USA no Core Team, but WG representatives
WikiConference North America October 18-21 Columbus, Ohio, USA Jodi McMurray
CEE Meeting October 13-15 Lviv, Ukraine Kaarel Vaidla, Tanveer Hasan
Northern Europe Meeting October 6-7 Stockholm, Sweden no Core Team representatives
Wikiconvention francophone October 5-7 Grenoble, France Kaarel Vaidla
WikiCon October 5-7 Sankt Gallen, Switzerland Nicole Ebber
Wikimania July 18-22 Cape Town, South Afrika Nicole, Kaarel, Jodi, Bhav, Anna Lena, Douglas, Anne