In 2017, the movement embarked on a participatory and adaptive Movement Strategy Process, to define what Wikimedia will look like in 2030, and how we want our projects, our communities and the free knowledge ecosystem to evolve. The first major milestone was the publication and endorsement of the Strategic Direction.
In 2018, we started to explore how we can update our structures and programs so that we can successfully and strongly advance in our Strategic Direction. Movement organizations began to incorporate the concepts of Knowledge Equity and Knowledge as a Service in their strategic and annual plans. In addition, a coordinated, exploratory process was initiated at WMCON 2018 to define what structural changes are necessary for the movement to be ready for the future.
In late 2018, Working Groups were established to develop concrete recommendations for structural changes in 9 Thematic Areas.
By March 2019, the working groups produced scoping documents outlining a set of guiding questions that would help them analyze the movement.
In August 2019, draft recommendations for change were published online and presented at Wikimania 2019. The movement shared input, perspectives and thoughts that the working groups could use to refine the recommendations.
At the end of 2019, we began synthesizing the recommendations to create one comprehensive, coherent set.
In early 2020, recommendations will be finalized for movement endorsement.
From early-to-mid 2020, the implementation of these recommendations will begin. It will be an iterative, adaptive process that is built according to the specifics and needs of the recommended structural changes. We will be able to see how our movement structures have started to change to support the movement on our way towards becoming the essential infrastructure in the ecosystem of free knowledge.
The timeline for the process takes into account movement events (e.g. Wikimania, Wikimedia Summit) as well as general planning procedures in our movement. All Working Groups are expected to tweak the timeline according to their own needs and expectations.
June-July 2018: Call for Working Group members.
August–November 2018: Working Groups set-up, agreement on working mode, definition of support needs, and first steps on content exploration.
By March 2019: Working Groups develop the scope of their work, define guiding questions and engage in community conversations for refinement.
Wikimedia Summit (end of March 2019): The scope of their work is reviewed and revised, bringing many different perspectives in, so that they can then move into analysis.
April-August 2019: Analysis of data, research, and outputs of community conversations; development of recommendations.
Wikimania 2019 (August 2019): First draft of the recommendations is published online and presented during working group sessions at Wikimania. Feedback and input gathered in person and online is used to refine the recommendations.
September–October 2019: Refine draft recommendations using input from research and community conversations. Start identifying and mapping overlaps in each of the nine groups' work. Put finishing touches on recommendations, rank recommendations. Working groups dissolve (by 1 November).
November-December 2019: New working group established to begin synthesizing recommendations and develop one coherent, comprehensive set.
February-March 2020: Synthesized recommendations presented to Board of Trustees. Finalization of recommendations. Working group engagement officially concludes.
2020: Implementation begins; implementation structure and support set-up.
The timeline is subject to change depending on the progress of the conversations and workstreams. Steps in the process will not happen simultaneously for all Working Groups. Some might be faster, and some might need more time, especially if they have strong interdependencies with other groups.