Wikimedia monthly activities meetings/Quarterly reviews
 | This page is kept for historical interest. Any policies mentioned may be obsolete. Replaced by Wikimedia Foundation Annual Plan/Quarterly check-ins until 2019. Since July 2019, this has been replaced by Wikimedia Foundation tuning sessions. |
The purpose of quarterly project reviews is to ensure accountability and create an opportunity for course corrections and resourcing adjustments in consultation with a team working on a specific Wikimedia Foundation initiative.
As an example, a team may be tasked with increasing the number of photo uploads. It may seek to achieve this goal through two to three initiatives. Upon review, it may become apparent that only one initiative is successful. A quarterly review can serve as a checkpoint to prioritize the successful initiative and adjust resource allocation accordingly.
Reports and outcomes are publicly shared, redacting only selected confidential information (in particular legal issues). Initially, we were only holding these reviews with Executive Director participation for the top priority initiatives as identified in Sue Gardner's Narrowing focus recommendations (see also the introductory announcement of the quarterly reviews from December 2012). By Q2 of 2014/15, almost every team or department was conducting quarterly review meetings. With the same quarter, the Foundation's activity reports were switched from a monthly to a quarterly cycle, to better align with the quarterly planning and goalsetting process, and started to reuse material from the quarterly review documentation. Also in Q2 of 2014/15, we began to more clearly mark goals as achieved or missed (green/red), and in the following quarter (Q3) started to compile these assessments into an overview as part of the quarterly report (example). NB: In a mature 90-day goalsetting process, the “sweet spot” is for about 75% of goals to be a success. Organizations that are meeting 100% of their goals are not typically setting aggressive goals.
With Q2 of 2016/17, the format of the meetings saw further changes and they were renamed to "quarterly check-ins."
Previous quarterly reviews
[edit]| Date | Team | Minutes etc. |
|---|---|---|
| December 12, 2012 | Analytics | Minutes |
| January 15, 2013 | Editor Engagement Experiments | Minutes |
| February 8, 2013 | Quality Assurance | Minutes |
| February 20, 2013 | Wikipedia Zero | Minutes |
| February 26, 2013 | (Tech) Volunteer coordination and outreach | Agenda/notes |
| March 12, 2013 | MediaWiki Core | Agenda, Minutes |
| March 18, 2013 | Mobile Contributions | Minutes |
| March 27, 2013 | VisualEditor & Parsoid | Minutes |
| April 12, 2013 | Editor Engagement Experiments | Minutes |
| May 15, 2013 | Grantmaking | Minutes |
| May 17, 2013 | Wikipedia Education Program (Mid-Year Review) | Minutes and notes |
| June 28, 2013 | Wikipedia Zero | Minutes |
| July 1, 2013 | Mobile Contributions | Minutes |
| July 9, 2013 | (Tech) Volunteer coordination and outreach | Agenda/notes |
| July 15, 2013 | MediaWiki Core | Agenda, Minutes |
| July 17, 2013 | VisualEditor & Parsoid | Minutes |
| August 20, 2013 | Release and QA | Agenda, Minutes |
| September 6, 2013 | Editor Engagement Experiments | Minutes |
| October 15, 2013 | MediaWiki Core | Agenda, Minutes |
| October 24, 2013 | Mobile Contributions | Minutes |
| October 25/30, 2013 | Grantmaking and Program Evaluation | Minutes |
| November 6, 2013 | VisualEditor & Parsoid | Minutes |
| November 15, 2013 | Engineering Community | Minutes |
| November 19, 2013 | Release and QA | Agenda, Minutes |
| December 3, 2013 | Multimedia | Minutes |
| December 4, 2013 | Growth (formerly Editor Engagement Experiments) | Minutes |
| January 21, 2014 | MediaWiki Core | Agenda, Minutes |
| February 13, 2014 | Release and QA | Agenda, Minutes |
| February 19, 2014 | Mobile Web & App | Minutes |
| February 24, 2014 | Core features | Minutes |
| February 28, 2014 | Growth (formerly Editor Engagement Experiments) | Minutes |
| March 5, 2014 | Wikipedia Zero | Minutes |
| March 21, 2014 | Multimedia | Minutes |
| March 26, 2014 | VisualEditor | Minutes |
| March 27, 2014 | Engineering Community Team | Minutes |
| March 28, 2014 | Parsoid | Minutes |
| March 31, 2014 | Analytics | Minutes |
| April 2, 2014 | Grantmaking | Minutes |
| April 30, 2014 | Release and QA | Agenda, Minutes |
| May 29, 2014 | Mobile Contributions (Web & App) | Minutes |
| June 6, 2014 | Engineering Community Team | Minutes |
| June 11, 2014 | Growth | Minutes |
| June 19, 2014 | Editing (formerly VisualEditor) | Minutes |
| June 20, 2014 | Parsoid | Minutes |
| June 23, 2014 | Analytics | Minutes |
| July 8, 2014 | Wikipedia Zero (Mobile Partnerships) | Minutes |
| July 9, 2014 | Core features | Minutes |
| July 16, 2014 | MediaWiki Core | Agenda, Minutes |
| August 28, 2014 | Tech Ops | Minutes |
| September 3, 2014 | Release Engineering and QA | Agenda, Minutes |
| September 3, 2014 | Language Engineering | Minutes |
| September 15, 2014 | Engineering Community | Minutes |
| September 17, 2014 | Growth | Minutes |
| September 25, 2014 | Analytics | Minutes |
| September 25, 2014 | Mobile Contributions (Web & App) | Minutes |
| September 25, 2014 | Wikipedia Education Program (mid-year review) | Minutes |
| September 29, 2014 | Grantmaking | Minutes |
| September 29, 2014 | Wikipedia Zero (Mobile Partnerships) | Minutes |
| October 1, 2014 | Core features (Flow/messaging) | Minutes |
| October 1, 2014 | Editing (formerly VisualEditor) | Minutes |
| October 2, 2014 | MediaWiki Core | Agenda, Minutes |
| October 3, 2014 | Parsoid, Services and OCG (Offline content generator) | Minutes |
| October 15, 2014 | MediaWiki Release Management team | Minutes |
| October 23, 2014 | Multimedia | Minutes |
| Reviews covering Q2 2014-15 | ||
| January 6, 2015 | Finance & Administration | Minutes |
| January 7, 2015 | Tech Ops | Minutes |
| January 14, 2015 | Team Practices | Minutes |
| January 15, 2015 | Engineering Community | Minutes |
| January 20, 2015 | Mobile Partnerships (Wikipedia Zero) | Minutes |
| January 20, 2015 | Grantmaking #1 (Experimentation & Community Health) | Minutes |
| January 23, 2015 | Release Engineering and QA | Agenda, Minutes |
| January 23, 2015 | Fundraising and Fundraising Tech | Minutes |
| January 23, 2015 | Grantmaking #2 (Community Growth) | Minutes |
| January 28, 2015 | Multimedia | Minutes |
| January 28, 2015 | Talent & Culture | Slides (no public minutes) |
| January 28, 2015 | MediaWiki Core | Minutes |
| January 28, 2015 | Language Engineering | Minutes |
| January 29, 2015 | Collaboration (formerly: Core features) | Minutes |
| January 29, 2015 | Analytics | Minutes |
| January 29, 2015 | Parsoid and Services | Minutes |
| January 29, 2015 | Mobile Web and Apps | Minutes |
| January 29, 2015 | Product Process Improvements (update meeting) | Minutes |
| January 30, 2015 | Editing | Minutes |
| January 30, 2015 | Legal and Community Advocacy | Slides (no public minutes) |
| (February 2015) | Communications | Slides (no meeting) |
| Reviews covering Q3 2014-15 | ||
| April 13, 2015 | Legal, Finance, HR and Communications | Minutes |
| April 13, 2015 | Community Engagement and Advancement (Fundraising and Fundraising Tech) | Minutes |
| April 14, 2015 | Mobile Web and Apps, Wikipedia Zero | Minutes |
| April 15, 2015 | Parsoid, Services, MediaWiki Core, Tech Ops, Release Engineering, Multimedia, Labs and Engineering Community | Minutes |
| April 16, 2015 | Editing, Collaboration and Language Engineering | Minutes |
| April 16, 2015 | Analytics, User Experience, Team Practices and Product Management | Minutes |
| Reviews covering Q4 2014-15 | ||
| July 7, 2015 | Community Engagement & Advancement | Minutes |
| July 7, 2015 | Discovery | Minutes |
| July 8, 2015 | Reading | Minutes |
| July 8, 2015 | Editing | Minutes |
| July 9, 2015 | Infrastructure (Analytics, Release Eng., Services, TechOps, Labs) & CTO (Performance, Research & Data, Design Research, Security) | Minutes |
| July 10, 2015 | Legal, Finance & Administration, Human Resources, Communications and Team Practices | Minutes |
| Reviews covering Q1 2015–16 (July–September 2015) | ||
| October 5, 2015 | Community Engagement | Minutes |
| October 5, 2015 | Discovery | Minutes |
| October 6, 2015 | Reading & Advancement | Minutes |
| October 7, 2015 | Editing | Minutes |
| October 8, 2015 | Infrastructure (Analytics, Release Eng., Services, TechOps, Labs) & CTO (Performance, Research & Data, Design Research, Security) | Minutes |
| October 8, 2015 | Legal, Communications, Finance & Administration & Talent Culture, Team Practices | Minutes |
| Reviews covering Q2 2015–16 (October–December 2015) | ||
| January 19, 2016 | Community Engagement | Minutes |
| January 19, 2016 | Finance, HR, Administration, OIT, Team Practices | Minutes |
| January 20, 2016 | Editing | Minutes |
| January 20, 2016 | Reading & Community Tech | Minutes |
| January 21, 2016 | Discovery | Minutes |
| January 21, 2016 | Legal, Communications, and Advancement | Minutes |
| January 22, 2016 | Technology I: Research, Design Research, Analytics, Performance | Minutes |
| January 22, 2016 | Technology II: Architecture, Operations, Release Engineering, Services, Security | Minutes |
| Reviews covering Q3 2015–16 (January–March 2016) | ||
| April 11, 2016 | Editing | Minutes |
| April 11, 2016 | Discovery | Minutes |
| April 12, 2016 | Reading and Community Tech | Minutes |
| April 12, 2016 | Team Practices, Finance, Admin and OIT | Minutes |
| April 12, 2016 | Talent and Culture | Minutes |
| April 13, 2016 | Community Engagement | Minutes |
| April 14, 2016 | Technology I: Research, Design Research, Analytics, Performance | Minutes |
| April 14, 2016 | Technology II: Architecture, Operations, Release Engineering, Services, Security | Minutes |
| April 15, 2016 | Communications and Advancement | Minutes |
| April 15, 2016 | Legal | Minutes |
| Reviews covering Q4 2015–16 (April–June 2016) | ||
| 11 July 2016 | Editing | Minutes |
| 11 July 2016 | Discovery | Minutes |
| 11 July 2016 | Community Engagement | Minutes |
| 12 July 2016 | Reading and Community Tech | Minutes |
| 12 July 2016 | Team Practices, Finance, Admin and OIT | Minutes |
| 12 July 2016 | Talent and Culture | Minutes |
| 14 July 2016 | Technology I: Research, Design Research, Analytics, Performance | Minutes |
| 14 July 2016 | Technology II: Architecture, Operations, Release Engineering, Services, Security | Minutes |
| 15 July 2016 | Communications and Advancement | Minutes |
| 15 July 2016 | Legal | Minutes |
| Reviews covering Q1 2016–17 (July–September 2016) | ||
| 17 October 2016 | Discovery | Minutes |
| 17 October 2016 | Community Engagement | Minutes |
| 18 October 2016 | Reading and Community Tech | Minutes |
| 18 October 2016 | Team Practices, Finance, Admin and OIT | Minutes |
| 18 October 2016 | Talent and Culture | Minutes |
| 20 October 2016 | Technology I: Research, Design Research, Analytics, Performance | Minutes |
| 20 October 2016 | Technology II: Architecture, Operations, Release Engineering, Services, Security | Minutes |
| 21 October 2016 | Communications and Advancement | Minutes |
| 21 October 2016 | Legal | Minutes |
| 26 October 2016 | Editing | Minutes |
Presentation slides from the quarterly review meetings are linked in the Minutes listed above, and also collected in a category on Commons.