Monpetoj:Programoj/Vikimedia Komunuma Fonduso

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General Support Fund

Who?

Individuals, groups, Wikimedia affiliates or organisations from Wikimedia movement

What?

For annual or strategic plans that require sustained support and for larger projects and programs.

When?

4 months processing time, 2 rounds in a year

How much?

On average 10,000 - 300,000 USD of unrestricted funding[1]


How to apply

  1. Read about what we fund and who can apply below.
  2. Required step: Contact the Regional Program Officer as you start to think about your application. They will help to understand what round to apply for and will support you in the process.
  3. Go to Wikimedia Foundation Grantee Portal (Fluxx) and log in.
    • If you do not have an account, click Register Now and provide the requested information. You will receive confirmation of your registration within one working day.
  4. Select the Apply for General Support Fund button on the main page. Click Save and Continue or Save and Close to save the application.
  5. Follow the instructions on the application form. Click Submit to submit the application for review.

  • We accept applications in any language. We will support translation for applications and discussions as needed.
  • Applications will be published to Meta-Wiki automatically within two days. This is done for community review and feedback.
  • You can prepare the application offline. Make a copy of the application form, answer the questions and copy the text to Fluxx.
General Support Fund Application Form (Google Docs)
General Support Fund Budget Template (Google Sheets)

What we fund

Examples of projects we fund as part of annual plan
  • Education projects
  • Cultural and heritage projects that support contribution of content, curation of the content and promote accessibility of that content.
  • Gender and diversity projects
  • Community support and engagement projects
  • Coordination of global campaigns.
  • Public policy advocacy projects that aim to influence legal and regulatory environments (at the national, regional or international level) in order to protect the people, model and the values of the free knowledge movement. These projects could target national legislation, trade agreements, human rights frameworks, and any other regulations and norms set by governments and lawmakers.
Examples of expenses we support
  • Operating expenses - working space, services, and other common costs needed for an affiliate to opereate.
  • Programmatic expenses - data costs to support access to online events, prizes, outreach, and other common costs needed to support programs.
  • Staff expenses - compensation for well-defined roles that do not replace volunteer activities, including (but not limited to) graphic design, training, childcare services, translation, project or organisation management, and Wikimedian-in-Residence roles.
  • Learning or training expenses - costs related to learning or training for community members or affiliate staff.
  • Travel and participation expenses for staff and organisers.
Examples of funded applications
Examples of proposals we do not fund
  • Proposals that fit certain criteria are not eligible for review in the Wikimedia Community Fund:
    • Proposals that are primarily focused on research activities should be submitted to the Wikimedia Research Fund.
    • Proposals that are primarily focused on large-scale software development are not eligible for review. Smaller-scale software development projects may be eligible for review in the Rapid Fund pending review from Community Resources and Technology department staff.

Regional Fund Committees have flexibility to fund projects and expenses that applicants identify based on their specific context and situational needs, and may support additional requests not described here.

Eligibility criteria

Any General Support Fund applicant must be in contact with their Program Officer at least one month before the deadline for application. If you have not had a conversation with your Program Officer about applying for General Support Funding, you will need to apply in the subsequent rounds of funding.

The following are basic criteria that must be met by all Wikimedia Community Fund applicants in order for a proposal to be reviewed:

  • Proposed programs and activities are aligned with the mission of the Wikimedia Foundation.
  • Works and contributions must be able to be published under ethical, open access agreements
  • Applications must be for future, planned work
  • Applicants that are organisations must be designated as a Wikimedia affiliate, or must be an organisation with a demonstrable history and primary focus related to the mission of the Wikimedia Foundation, such as improving Wikimedia projects and supporting its volunteer contributors.
Behavioral and legal requirements
Youth Safety

Youth Safety Policy must be in place for any activity that involves underage community members

  • If the proposal indicates direct contact with children or youth, it also outlines compliance with international and local laws for working with children and youth, and provides documentation of the local laws in the annex.
  • The proposal demonstrates how they will ensure the safe engagement of young people in all of the project’s activities.
  • The proposal demonstrates that any adults who will be working in close contact with young people have been properly vetted and trained.
  • The proposal outlines an action protocol in the case that incidents occur relating to the physical and psychological safety of young people.

Application process

For further information, see Application and review process.
Current Wikimedia fund regions:      Middle East & North Africa      Afriko sude de Saharo      Suda Azio      East, Southeast Asia, & Pacific      Latin America & Caribbean      Nordameriko      Northern & Western Europe      Central & Eastern Europe & Central Asia

We work together to be strategic thought partners with applicants. The funding decisions are based on eligibility and committee deliberation.

Here's the summary of the application and review process:

  • Applicant submission: Applicants submit their proposal.
  • Due diligence: Program Officers and Grant Administrators organise the proposals and supporting documents for committee review.
  • Regional Fund Committee review: Committee members review the proposals and supporting documents individually based on a series of criteria and questions.
  • Initial feedback: Committees may publish questions to clarify any aspects of the proposal. Community members may also be posting comments, questions or feedback that applicants should respond to.
  • Structured feedback from Regional Committee: The whole committee meets to discuss each project to consolidate a unified feedback document that will be sent to applicants.
  • Staff feedback shared with committee: Program Officers share their review of each proposal with Committee members.
  • Committee/Applicant meetings: In certain cases, committee members may request a live session with the applicants to discuss this feedback and ask questions. Program Officers may also organise these spaces to provide applicants with support to review this feedback.
  • Applicant responses and revisions: Applicants have a set time to make necessary adjustments or clarifications.
  • Deliberations: Committee members hold a second round of formal deliberation sessions to make their final decisions on the funding. In this stage they take into consideration all the recommendations and adjustments, as well as the overall budget for the region.
  • Committee funding decision and remarks: Applicants are informed of the funding decision via email, Fluxx and Meta-Wiki. If approved, grant administration process begins.

Multi-year funding process

Multi-year grant funding is available for returning applicants if appropriate to the goals and objectives of the applicant for a 2- to 3-year grant period and if approved by the Regional Funds Committee. For multi-year applications, the Regional Funds Committee will evaluate potential increases for years 2 and 3 on a case-by-case basis once the budgets for the upcoming fiscal years are known.

Renewal process

Details about renewal process and other upcoming changes are published at: Wikimedia Community Fund/Proposed changes to General Support Fund in 2023-24.

Timeline

General Support timeline is different based on the applicant's funding region. See below for the regional calendar. If you don't know your funding region, look for it at find your region page.

Round 2 (2023-24)

Afriko sude de Saharo · Middle East & North Africa

la 9-a de februaro - la 1-a de marto 2024

Applicant support and eligibility check

la 1-a de marto 2024

Submission deadline

la 4-a de marto - la 29-a de marto 2024

Review and translation

la 29-a de marto - la 19-a de aprilo 2024

Review feedback and applicant engagement

la 3-a de majo 2024

Decision announced

la 17-a de majo - la 31-a de majo 2024

Agreement and first payment

la 15-a de januaro 2025

Midpoint conversation

la 31-a de julio 2025

Final or first year report due

East, Southeast Asia, & Pacific · Suda Azio

la 15-a de februaro 2024 - la 14-a de marto 2024

Applicant support and eligibility check

la 14-a de marto 2024

Submission deadline

la 15-a de marto - la 22-a de aprilo 2024

Review and translation

la 22-a de aprilo - la 6-a de majo 2024

Review feedback and applicant engagement

la 23-a de majo 2024

Decision announced

la 6-a de junio 2024 - la 30-a de junio 2024

Agreement and first payment

la 15-a de januaro 2025

Midpoint conversation

la 15-a de aŭgusto 2025

Final or first year report due

Latin America & Caribbean

la 16-a de februaro - la 8-a de marto 2024

Applicant support and eligibility check

la 8-a de marto 2024

Submission deadline

la 8-a de marto - la 12-a de aprilo 2024

Review and translation

la 12-a de aprilo - la 3-a de majo 2024

Review feedback and applicant engagement

la 17-a de majo 2024

Decision announced

la 31-a de majo - la 14-a de junio 2024

Agreement and first payment

la 15-a de januaro 2025

Midpoint conversation

la 31-a de julio 2025

Final or first year report due

Central & Eastern Europe & Central Asia · Nordameriko

la 16-a de februaro - la 8-a de marto 2024

Applicant support and eligibility check

la 8-a de marto 2024

Submission deadline

la 8-a de marto - la 6-a de majo 2024

Review and translation

la 6-a de majo - la 20-a de majo 2024

Review feedback and applicant engagement

la 31-a de majo 2024

Decision announced

la 14-a de junio - la 28-a de junio 2024

Agreement and first payment

la 15-a de januaro 2025

Midpoint conversation

la 31-a de julio 2025

Final or first year report due

Northern & Western Europe

la 20-a de februaro - la 14-a de marto 2024

Applicant support and eligibility check

la 15-a de marto 2024

Submission deadline

la 25-a de marto - la 14-a de aprilo 2024

Review and translation

la 15-a de aprilo - la 25-a de majo 2024

Review feedback and applicant engagement

la 25-a de majo 2024

Decision announced

la 25-a de majo - la 2-a de junio 2024

Agreement and first payment

la 15-a de januaro 2025

Midpoint conversation

la 31-a de julio 2025

Final or first year report due

Full timeline for all regions
SSA and MENA SA ESEAP LATAM CEECA NA NWE
Applicant proposal support starts la 9-a de februaro 2024 la 15-a de februaro 2024 la 15-a de februaro 2024 la 16-a de februaro 2024 la 16-a de februaro 2024 la 16-a de februaro 2024 la 20-a de februaro 2024
Eligibility check la 9-a de februaro - la 1-a de marto 2024 la 16-a de februaro - la 14-a de marto 2024 la 16-a de februaro - la 14-a de marto 2024 la 16-a de februaro - la 8-a de marto 2024 la 16-a de februaro - la 8-a de marto 2024 la 16-a de februaro - la 8-a de marto 2024 la 23-a de februaro - la 14-a de marto 2024
Submission deadline la 1-a de marto 2024 la 14-a de marto 2024 la 14-a de marto 2024 la 8-a de marto 2024 la 8-a de marto 2024 la 8-a de marto 2024 la 15-a de marto 2024
Application translation support la 4-a de marto - la 8-a de marto 2024 la 15-a de marto - la 5-a de aprilo 2024 la 15-a de marto - la 5-a de aprilo 2024 la 8-a de marto - la 12-a de marto 2024 la 8-a de marto - la 12-a de marto 2024 la 8-a de marto - la 12-a de marto 2024 la 15-a de marto - la 24-a de marto 2024
Review starts la 11-a de marto 2024 la 18-a de marto 2024 la 18-a de marto 2024 la 12-a de marto 2024 la 18-a de marto 2024 la 18-a de marto 2024 la 25-a de marto 2024
Feedback received la 29-a de marto 2024 la 22-a de aprilo 2024 la 22-a de aprilo 2024 la 12-a de aprilo 2024 la 6-a de majo 2024 la 6-a de majo 2024 la 15-a de aprilo 2024
Engaging with feedback la 29-a de marto - la 19-a de aprilo 2024 la 22-a de aprilo - la 6-a de majo 2024 la 22-a de aprilo - la 6-a de majo 2024 la 12-a de aprilo - la 3-a de majo 2024 la 6-a de majo - la 20-a de majo 2024 la 6-a de majo - la 20-a de majo 2024 la 15-a de aprilo - la 5-a de majo 2024
Decision announced la 3-a de majo 2024 la 23-a de majo 2024 la 23-a de majo 2024 la 17-a de majo 2024 la 31-a de majo 2024 la 31-a de majo 2024 la 25-a de majo 2024
Agreement signed la 17-a de majo 2024 la 6-a de junio 2024 la 6-a de junio 2024 la 31-a de majo 2024 la 14-a de junio la 14-a de junio la 2-a de junio 2024
First payment sent la 17-a de majo - la 31-a de majo 2024 la 7-a de junio - la 30-a de junio 2024 la 7-a de junio - la 30-a de junio 2024 la 31-a de majo - la 14-a de junio 2024 la 14-a de junio - la 30-a de junio 2024 la 14-a de junio - la 30-a de junio 2024 la 14-a de junio - la 30-a de junio 2024
Midpoint learning conversation la 15-a de januaro 2025 la 15-a de januaro 2025 la 15-a de januaro 2025 la 15-a de januaro 2025 la 15-a de januaro 2025 la 15-a de januaro 2025 la 15-a de januaro 2025
Final report due la 31-a de julio 2025 la 31-a de julio 2025 la 31-a de julio 2025 la 31-a de julio 2025 la 31-a de julio 2025 la 31-a de julio 2025 la 31-a de julio 2025
Yearly report due for multi-year funds la 31-a de julio 2025 la 15-a de aŭgusto 2025 la 15-a de aŭgusto 2025 la 31-a de julio 2025 la 31-a de julio 2025 la 31-a de julio 2025 la 29-a de aŭgusto 2025

Round 1 (2023-24)

Full timeline for all regions
SSA and MENA SA ESEAP LATAM CEECA NA NWE
Applicant proposal support starts la 11-a de aŭgusto 2023 la 11-a de aŭgusto 2023 la 11-a de aŭgusto 2023 la 25-a de aŭgusto 2023 la 18-a de aŭgusto 2023 la 25-a de aŭgusto 2023 la 1-a de septembro 2023
Eligibility check la 11-a de aŭgusto - la 8-a de septembro 2023 la 11-a de aŭgusto - la 8-a de septembro 2023 la 11-a de aŭgusto - la 8-a de septembro 2023 la 25-a de aŭgusto - la 29-a de septembro 2023 la 18-a de aŭgusto - la 8-a de septembro 2023 la 25-a de aŭgusto - la 15-a de septembro 2023 la 1-a de septembro - la 29-a de septembro 2023
Submission deadline la 8-a de septembro 2023 la 8-a de septembro 2023 la 8-a de septembro 2023 la 29-a de septembro 2023 la 8-a de septembro 2023 la 15-a de septembro 2023 la 29-a de septembro 2023
Application translation support la 11-a de septembro - la 15-a de septembro 2023 la 11-a de septembro - la 15-a de septembro 2023 la 11-a de septembro - la 15-a de septembro 2023 la 2-a de oktobro - la 6-a de oktobro 2023 la 11-a de septembro - la 15-a de septembro 2023 la 19-a de septembro - la 23-a de septembro 2023 la 2-a de oktobro - la 6-a de oktobro 2023
Review starts la 18-a de septembro 2023 la 18-a de septembro 2023 la 18-a de septembro 2023 la 9-a de oktobro 2023 la 18-a de septembro 2023 la 25-a de septembro 2023 la 9-a de oktobro 2023
Feedback received la 6-a de oktobro 2023 la 6-a de oktobro 2023 la 6-a de oktobro 2023 la 27-a de oktobro 2023 la 20-a de oktobro 2023 la 20-a de oktobro 2023 la 27-a de oktobro 2023
Engaging with feedback la 6-a de oktobro - la 27-a de oktobro 2023 la 6-a de oktobro - la 27-a de oktobro 2023 la 6-a de oktobro - la 27-a de oktobro 2023 la 27-a de oktobro - la 10-a de novembro 2023 la 20-a de oktobro - la 10-a de novembro 2023 la 20-a de oktobro - la 10-a de novembro 2023 la 27-a de oktobro 2023 - la 10-a de novembro 2023
Decision announced la 10-a de novembro 2023 la 10-a de novembro 2023 la 10-a de novembro 2023 la 1-a de decembro 2023 la 21-a de novembro 2023 la 21-a de novembro 2023 la 24-a de novembro 2023
Agreement signed la 1-a de decembro 2023 la 1-a de decembro 2023 la 1-a de decembro 2023 la 15-a de decembro 2023 la 8-a de decembro 2023 la 8-a de decembro 2023 la 15-a de decembro 2023
First payment sent la 1-a de decembro - la 19-a de decembro 2023 la 1-a de decembro - la 19-a de decembro 2023 la 1-a de decembro - la 19-a de decembro 2023 la 15-a de decembro 2023 - la 19-a de januaro 2024 la 8-a de decembro 2023 - la 12-a de januaro 2024 la 8-a de decembro 2023 - la 12-a de januaro 2024 la 15-a de decembro 2023 - la 19-a de januaro 2024
Midpoint learning conversation la 15-a de julio 2024 la 15-a de julio 2024 la 15-a de julio 2024 la 15-a de julio 2024 la 15-a de julio 2024 la 15-a de julio 2024 la 12-a de aŭgusto 2024
Final report due la 31-a de januaro 2025 la 31-a de januaro 2025 la 31-a de januaro 2025 la 31-a de januaro 2025 la 31-a de januaro 2025 la 31-a de januaro 2025 la 31-a de januaro 2025
Yearly report due for multi-year funds la 31-a de januaro 2025 la 31-a de januaro 2025 la 31-a de januaro 2025 la 31-a de januaro 2025 la 31-a de januaro 2025 la 31-a de januaro 2025 la 31-a de januaro 2025

Principles and values

The principles that are foundational and underline the Wikimedia Foundation Funds' strategy are based directly on the Movement Strategy Principles:

  • Subsidiarity & Self Management
  • Equity & Empowerment
  • Collaboration & Cooperation
  • People Centeredness - listening and reflection
  • Efficient Data & Iterative Practices - promoting innovation and learning

Reporting requirements

There are two types of required reports if your General Support Fund request is approved: Final report (written) and Conversation report (online meeting).

Final learning report

This is a written report to submit within 30 days after the grant end date.

  1. Go to Wikimedia Foundation Grantee Portal (Fluxx) and log in.
  2. Find the Reports section on the left sidebar. Select the Upcoming link and you will see all upcoming reports.
  3. Select the report and click Edit. Answer the questions in the form. You can write it in any preferred language.
  4. When the report is complete, click Submit to send it for review. The report will be published on Meta-Wiki within two working days.

You can prepare the report offline. Make a copy of the report form, answer the questions and copy the text to Fluxx.

Final or Yearly Report Form for applications approved in FY 2023-24 (Google Docs)
Final or Yearly Report Form for applications approved before FY 2023-24 (Google Docs)
Conversation reports

There are two conversation reports. You will meet the Program Officer online two times in the middle of the grant implementation and after completing the grant. They will ask questions and complete the forms.

You can review the questions before the online meeting. You do not need to fill out these forms.

Midterm Conversation Questions (Google Docs)
Final or Yearly Conversation Questions (Google Docs)
Multi-year funding reports

If you have a multi-year funding, the required reports are slightly different.

  • Yearly learning report: The same form as final learning report but submitted yearly.
Final or Yearly Report Form for applications approved in FY 2023-24 (Google Docs)
Final or Yearly Report Form for applications approved before FY 2023-24 (Google Docs)
  • Yearly conversation between PO-grantee partners: The same meeting as final conversation meeting but organised yearly.
Final or Yearly Conversation Questions (Google Docs)

Resources

Updates

Contact us

If you have any questions about the General Support Fund, please reach out to your Regional Program Officer via email:

Region Regional Program Officer Email address
Middle East & North Africa Farida El-Gueretly mena_fund(_AT_)wikimedia.org
Afriko sude de Saharo Veronica Thamaini ssa_fund(_AT_)wikimedia.org
Suda Azio Jacqueline Chen sa_fund(_AT_)wikimedia.org
East, Southeast Asia, & Pacific Jacqueline Chen eseap_fund(_AT_)wikimedia.org
Latin America & Caribbean Mercedes Caso lac_fund(_AT_)wikimedia.org
Nordameriko Chris Schilling na_fund(_AT_)wikimedia.org
Northern & Western Europe Agnes Bruszik nwe_fund(_AT_)wikimedia.org
Central & Eastern Europe & Central Asia Chris Schilling ceeca_fund(_AT_)wikimedia.org

Notes

  1. Unrestricted funding means that grantees are able to reallocate funding in their budget to new or existing mission-aligned activities or expenses at their own discretion during the funding period. You do not need to obtain permission from the Foundation for reallocation for these changes in your budget. For the General Support Fund and Conference & Event Fund, when reallocations exceed 20% of your total budget from the funding program, please notify your program officer of these changes. This notification would not be to request approval, but to generally inform the Community Resources team what circumstances or opportunities are prompting more significant changes in your budget.