Upcoming vote on the revised Enforcement Guidelines for the Universal Code of Conduct
In mid-January 2023, the Enforcement Guidelines for the Universal Code of Conduct will undergo a second community-wide ratification vote. This follows the March 2022 vote, which resulted in a majority of voters supporting the Enforcement Guidelines. During the vote, participants helped highlight important community concerns. The Board’s Community Affairs Committee requested that these areas of concern be reviewed.
The volunteer-led Revisions Committee worked hard reviewing community input and making changes. They updated areas of concern, such as training and affirmation requirements, privacy and transparency in the process, and readability and translatability of the document itself.
How to vote?
Beginning January 17, 2023, voting will be open. This page on Meta-wiki outlines information on how to vote using SecurePoll.
Who can vote?
The eligibility requirements for this vote are the same as for the Wikimedia Board of Trustees elections. See the voter information page for more details about voter eligibility. If you are an eligible voter, you can use your Wikimedia account to access the voting server.
What happens after the vote?
Votes will be scrutinized by an independent group of volunteers, and the results will be published on Wikimedia-l, the Movement Strategy Forum, Diff and on Meta-wiki. Voters will again be able to vote and share concerns they have about the guidelines. The Board of Trustees will look at the levels of support and concerns raised as they look at how the Enforcement Guidelines should be ratified or developed further.
On behalf of the UCoC Project Team,
Voting now open on the revised Enforcement Guidelines for the Universal Code of Conduct
The voting period for the revised Universal Code of Conduct Enforcement Guidelines is now open! Voting will be open for two weeks and will close at 23:59 UTC on January 31, 2023. Please visit the voter information page on Meta-wiki for voter eligibility information and details on how to vote.
For more details on the Enforcement Guidelines and the voting process, see our previous message.
On behalf of the UCoC Project Team,
Universal Code of Conduct revised enforcement guidelines vote results
The recent community-wide vote on the Universal Code of Conduct revised Enforcement Guidelines has been tallied and scrutinized. Thank you to everyone who participated.
After 3097 voters from 146 Wikimedia communities voted, the results are 76% in support of the Enforcement Guidelines, and 24% in opposition. Statistics for the vote are available. A more detailed summary of comments submitted during the vote will be published soon.
From here, the results and comments collected during this vote will be submitted to the Board of Trustees for their review. The current expectation is that the Board of Trustees review process will complete in March 2023. We will update you when their review process is completed.
On behalf of the UCoC Project Team,
Upcoming community review of the Movement Charter ratification methodology
The Movement Charter Drafting Committee (MCDC) will propose a ratification methodology for the future Movement Charter on April 10, 2023. The proposed ratification methodology is a result of learnings from previous ratification processes.
The MCDC will organize a consultation period with the Wikimedia Movement to hear feedback on the proposed ratification methodology from April 10 to 28, 2023. People will be invited to share their feedback on the questions mainly via the Meta Talk page discussion, on the Movement Strategy Forum, and during the community conversation hours. The MCDC welcomes your input on some open questions.
Join the community conversation hours
The MCDC invites everyone interested in sharing their feedback on the proposed methodology to join the community conversation hours:
- Community conversation hour #1: 18 April at 10:00 UTC (your local time)
- Community conversation hour #2: 24 April at 17:00 UTC (your local time)
When signing up, please leave a comment if you need language support. Language interpretation may be provided in the following languages if at least three people express interest: Arabic, Mandarin Chinese, French, German, Indonesian, Japanese, Polish, Portuguese, Russian and Spanish.
On behalf of the Movement Charter Drafting Committee,
Report on voter comments from the revised UCoC Enforcement Guidelines ratification vote
The Universal Code of Conduct project team has completed the analysis of the comments accompanying the ratification vote on the revised Universal Code of Conduct Enforcement Guidelines.
All respondents to the vote had the opportunity to provide comments regarding the contents of the revised Enforcement Guidelines draft document. A total of 369 participants left comments in 18 languages; compared to 657 commenters in 27 languages in 2022. The Trust and Safety Policy team completed an analysis of these results, categorizing comments to identify major themes and areas of focus within the comments. The report is available in translated versions on Meta-wiki here. Please help translate into your language.
Again, we are thankful to all who participated in the vote and discussions. More information about the Universal Code of Conduct and its Enforcement Guidelines can be found on Meta-wiki.
On behalf of the Universal Code of Conduct project team,
Elections Committee: Call for New Members
The Wikimedia Foundation elections committee is currently seeking an additional 2–4 members to help facilitate the Wikimedia Foundation Board of Trustee selection process.
The 2024 Wikimedia Foundation Board of Trustees election is being planned. New members are invited to join the Elections Committee. The Elections Committee oversees the Board of Trustees community seat selection process. You are invited to join the committee and contribute your valuable skills and ideas to the Trustee selection process.
There are eight community- and affiliate-selected seats on the Wikimedia Foundation Board. The wider Wikimedia community votes for community members to occupy these seats. In 2024, the Elections Committee will oversee this selection process for the community- and affiliate-selected seats with expiring terms. This process will be supported by the Wikimedia Foundation.
Elections Committee members sign up for three-year terms and will be asked to sign a confidentiality agreement. Members can expect to contribute 2–5 hours per week before the selection process and 5–8 hours per week during the selection process.
As an Elections Committee member, you will be responsible for:
- Attending online meetings between now and the next election (mid-2024)
- Attending onboarding and online training in May–June 2023
- Working with the Committee to fulfill its other responsibilities
New members should have the following qualities:
- Fluency in English
- Responsiveness to email collaboration
- Knowledge of the movement and movement governance
You can read the full announcement here. If you are not interested but know someone who might be, kindly share this message with them as well. Please do not hesitate to contact us if you have questions.
Sending on behalf of the Elections Committee,
Call for early input on the proposed Movement Charter ratification methodology
The Movement Charter Drafting Committee (MCDC) has started to collect input from the Wikimedia movement on the proposed methodology for the ratification of the Movement Charter from April 10 to 28, 2023. Ratification of the Movement Charter is planned to take place in early 2024 according to the timeline.
There are six questions that the MCDC requests your input on. Please share your feedback by:
- Commenting on the Meta talk page
- Commenting on the Movement Strategy forum
- Joining the community conversation hours; the first conversation hour will take place on 18 April at 10:00 UTC (your local time). When signing up, please leave a comment if you need language support by April 16, 2023. We will try our best to provide language interpretation if at least three people expressed interest.
If you have any questions, kindly let us know.
On behalf of the Movement Charter Drafting Committee,
Wikimedia Foundation’s 2023-2024 Annual Plan and Upcoming Community Conversations
The main purpose of this message is to share with you the draft annual plan of the Wikimedia Foundation for the coming fiscal year from July 2023 to June 2024. The summary of the annual plan is available in multiple languages.
Some Excerpts from the Annual Plan Draft
The Wikimedia Foundation has remained in a period of transition. It welcomed new leadership last year, including a new Chief Executive Officer and Chief Product and Technology Officer. Additionally, the Foundation has navigated conversations with global communities on a range of important issues, from a future charter defining roles and responsibilities, to how we raise shared resources through banner fundraising. This year's Annual Plan attempts to provide more clarity on multi-year strategic issues that do not have quick fixes, and more detailed information on how the Foundation operates.
For the second consecutive year, the Wikimedia Foundation is anchoring its annual plan in the movement's strategy to advance equity. The intention is to connect the Foundation's work even more deeply with the Movement Strategy Recommendations to make even deeper progress towards the 2030 Strategic Direction. This year, the Foundation is recentering its plan around Product and Technology, emphasizing our unique role as a platform for people and communities collaborating on a massive scale. If you are interested to learn more, you can find detailed information on this meta page.
Requesting Your Feedback
Your feedback is highly appreciated, whether being on Meta discussion page or sharing at your local discussion space. Your comments and reflections will help improve the proposal before the Foundation’s Board of Trustees considers the plan and budget in their June meeting.
Everyone is also invited to participate in the virtual conversation on 30th April 2023 at 6am UTC (check your local time here), which is planned for participants from the Asia Pacific timezone. Kindly see the Diff calendar here. Lisa Seitz Gruwell, Chief Advancement Officer and Deputy to the Chief Executive Officer will be joining the call to share more and learn about your thoughts. You can find the information relating to virtual conversations on the collaboration page. We look forward to seeing you in the upcoming conversation!
VChang (WMF) 13:56, 20 April 2023 (UTC)
Invitation to join the Wikimedia Affiliate strategy discussions
Hope this message finds you well. I am sharing an update about the Wikimedia Foundation Affiliate strategy initiative. In November, Nataliia Tymkiv, Chair, Wikimedia Foundation Board of Trustees announced the beginning of Wikimedia Foundation Affiliate strategy.
We are working on the next steps of the Affiliate strategy. We invite you to a session with the Board of Trustees, AffCom, and supporting staff to provide input into this process. These sessions will be conducted in groups and the language will be English. If you are able to attend one of these meetings, please sign up here. If you prefer a 1:1 session for a detailed discussion, please reach out to me. If you are unable to attend the meeting, please respond via the survey or in writing to email@example.com or on the Talk page.
This message was also sent by email to affiliate primary contacts.
Best, MKaur (WMF) 22:30, 22 May 2023 (UTC)
WikiWomenCamp 2023 Scholarship Application
We are thrilled to announce the opening of the scholarship applications for Wiki Women Camp 2023 which will run from 20-23 October in New Delhi, India. The scholarship application deadline is July 4th, end of the day (anywhere in the world), and applicants will receive notification of decisions in mid-July.
Please submit your application directly through the provided forms available here.
If you have any questions or require further information, please do not hesitate to reach out to us at firstname.lastname@example.org.
Sunday July 16 Strategic Wikimedia Affiliates Network meeting (Global Council focus, now available in ar, es, fr!)
The Strategic Wikimedia Affiliates Network (SWAN) is a developing forum for all Wikimedia movement affiliates to share ideas on the Wikimedia 2030 strategy process. It expands on the model of the All-Affiliates Brand Meeting to help lay some of the groundwork for a future Global Council.
We'll focus on strategic and outreach topics of mutual concern to all affiliates including Wikimania Singapore, Future of SWAN, Movement Charter/Content new sections (particularly Movement Charter/Content/Global Council), other activities you submit, and we will top it all off with a grand finale AI Happy Hour / Doom Hour!
This month we are meeting on Sunday July 16, and you are all invited to RSVP here.
Call for Affiliates & Call for Trainers WikiWomenCamp 2023
The WikiWomenCamp 2023 team is excited to announce that the calls for Affiliates and Trainers are open now!
- Self-funded affiliates attendance
If your affiliate is interested, kindly fill out the registration form by 8 August 2023, anywhere on earth. Please note that self-funded attendance means participants will be responsible for their travel, accommodation, visa (if required), and related expenses. We have 10 seats reserved for affiliates. Here is the form link: Google Forms
The call for trainers to facilitate gender-focused sessions at WikiWomenCamp 2023 is open. To propose your session(s), please submit the application form by 8th August 2023. More details about the call for trainers (benefits for trainers and key dates) are here: m:WWC2023/Program
To read more about the camp, please visit: m:WikiWomenCamp 2023
Nomination for the ESEAP Preparatory Council
Dear Wikimedia Australia,
The ESEAP Interim Hub Committee's mandate shall conclude with Wikimania 2023; culminating with their handover to a new ESEAP Preparatory Council.
This Preparatory Council will continue to define, until its completion, ESEAP's Roles and Responsibilities document.
The Council shall also finalize ESEAP's pilot grant plan for the first year; concluding with the ESEAP Conference in 2024.
The Preparatory Council will consist of 9 seats;
- 4 of the 9 seats will be allocated for Affiliates and voted exclusively by Affiliates. Each affiliate will have a maximum of 4 votes.
- 3 seats will be allocated for Communities from ESEAP, duly verified, and voted exclusively by the Communities. Each community will have a maximum of 3 votes.
- 2 seats will be allocated for Individual contributors and will be voted by Popular Vote ‐ voted exclusively by individual contributors. Each individual voter has a maximum of 2 votes.
Should your affiliate wish to nominate a candidate of the Preparatory Council, please register your affiliate with the name of the affiliate and the username of the representative by August 17th. The voting will be happening on August 18th and 19th.
With the time being so short, we need your cooperation and participation as soon as possible.
The election for the seats will be held on the this Meta page.
Let's move forward together!
Sending on behalf the ESEAP Interim Hub Committee
ESEAP Preparatory Council voting information for Affiliate Seats
You are receiving this notice because you are a representative of an ESEAP affiliate.
Dear ESEAP affiliates,
This is an update to the ESEAP Preparatory Council's Affiliate Seat. To support the smooth operation of the election, a Process Oversight sub-committee has been formed per agreement of the ESEAP Hub Interim Committee. The following details have been updated:
- Voting will start on , and ends on . Votes casted after the deadline will not be included into counting.
- Each ESEAP affiliate can cast at most 4 votes and at most 1 vote to each nominee.
- The result will be announced at the same time as seats from other streams.
- You can find details of the nominations on this Meta page.
Process Oversight Sub-Committee
Call for Highlight Videos for WikiWomenCamp 2023
Dear Community Members,
As we gear up for the upcoming WikiWomenCamp in India, we are excited to announce a unique opportunity to share your incredible work and its impact with the global community.
What We're Looking For: We invite you to submit short (3-5 minute) videos highlighting your projects, initiatives, or efforts that have made a significant difference in addressing gender gaps. We know that many of you are doing remarkable work in various corners of the world, and we want to shine a spotlight on your achievements.
Why Short Videos: Our camp sessions are extensive, covering a wide range of topics and discussions. In the interest of time and with a commitment to showcasing the amazing initiatives across our movement, we believe that short videos are an effective way to capture and share the essence of your work.
How Your Videos Will Be Used: The selected videos will be featured on our social media channels and played during breaks at the camp. This provides an excellent opportunity for you to showcase your work to a broader audience and inspire others to get involved or collaborate with you.
- Videos should be 3-5 minutes in length.
- Please focus on the impact of your work, highlighting how it contributes to addressing gender gap.
- Be creative and engage in your presentation.
- Ensure video quality is clear and audible.
- Narration (optional): If possible, include a brief voiceover or text captions to provide context and explanation.
- Language: While English is preferred for wider accessibility, videos in other languages are also welcome. Kindly ensure that non-English videos are accompanied by English subtitles or captions.
To be considered for inclusion in our camp programming, please submit your videos by Thursday, 28th September 2023. Late submissions may still be featured later on our social media channels.
How to Submit:
To avoid any issues with file sizes, we recommend using a file transfer service like WeTransfer or Google Drive while sharing your videos with us at email@example.com. In your email, include a brief description of your project, affiliate name / your name or username, and contact information.
We believe that your stories and experiences are powerful tools for change. By sharing them with our community, you contribute to a collective effort to bridge the gender gap and empower women and girls worldwide.
Thank you for being a part of the camp initiatives, and we look forward to receiving your inspiring videos.
WikiWomenCamp 2023 COT
Introducing the Wikimedia photo library and a workshop invite
Dear Wikimedia affiliates communications leads,
We are so excited to share a new resource with you: The Wikimedia Photo Library. In it you will find high quality images that help to tell the story of free knowledge. We hope that this library will help you in the important work you do as a communication lead. Alongside this library, we’ve also updated guidelines on how to effectively use imagery to tell brand stories.
Curious to learn more about these resources?
We will be holding a short workshop for 45 minutes on Tuesday 3 October 2023, at 16:00 UTC (add event to your calendar) and again on Thursday 5 October at 7:00 UTC (add event to your calendar) to accommodate different time zones. During these workshops, we will walk you through some examples of images that align with the Movement Brand Guidelines, some basics of quality photography and answer any questions you may have about this topic.
The need for a Wikimedia Photo Library
Our research showed that there are lots of photos available from Wikimedia events, usually featuring people using computers. There were very few images showing mobile editing or reading, and even fewer showing people using the projects in their everyday lives.
These images are the first steps in creating a photo library that is representative of the whole movement. We have added images that are aligned with the Movement Brand Guidelines in this category on Wikimedia Commons. Photography is a powerful tool to create cohesion in Wikimedia communication. Our hope is that all of you will help to build this resource out with images from your region.
By continuing to add to this category, we will be helping one another tell more impactful stories of the free knowledge movement – learn how on the Brand portal on Meta-wiki.
Thank you so much and please let me know if you have any questions. We hope to see you at one of the workshops!