Wikimedia Summit 2019/Program

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Program[edit]

The Wikimedia Summit is a three-days conference for the Wikimedia organizations and groups. Main focus of the event is the ongoing Movement Strategy process (as outlined in the program design process).

We have invited both Wikimedia affiliate and Wikimedia Foundation leadership to this event, as both as important stakeholders of this ongoing process. Additionally, working group members throughout all nine working groups have been invited to review/feedback their work so far, and present and outlook to what will (or needs to) happen until Wikimania 2019.

Throughout the three day event the participant group of approx. 200 people will regularly convene in plenary sessions, as well as split into the main groups (Affiliate/WMF leadership & working group members).

The outline for the Wikimedia Summit program is as follows:

1. Re-Connecting[edit]

Main idea: Welcome to the new Wikimedia Summit, what is the Wikimedia Summit what will we do here, and who is in the room.

OOjs UI icon caretDown.svgRational and experiential aims  
RATIONAL AIMS:

o To understand the different roles of participants at the Wikimedia Summit – Working Group Members, Affiliate Representatives, WMF Board of Trustees and Staff.
o To understand the role of the Wikimedia Summit within the Movement Strategy process.
o To understand the difference between programmatic and structural.
o To understand the change from "Wikimedia Conference" to "Wikimedia Summit".
EXPERIENTIAL AIMS:
o To feel connected to each other and excited about the event objectives.

2A. Working Group Time[edit]

Main idea: Time for each Working Group to reconnect live and get ready for the work during the Wikimedia Summit.

OOjs UI icon caretDown.svgRational and experiential aims  
RATIONAL AIMS:

o To spend time together as a Working Group for either the first or second time live.
o To review the journey so far, both the work and the teamwork.
o To work further on the Scoping Questions if needed.
o To prepare for discussions with other Working Groups.

EXPERIENTIAL AIMS:
o To feel connection and confidence within each Working Group.

2B. Your involvement in the Movement Strategy process[edit]

Main idea: Participants can find out more about their involvement in the Strategy work, and also have a chance to discuss and share their own work with each other.

OOjs UI icon caretDown.svgRational and experiential aims  
RATIONAL AIMS:

o To answer questions on the overall process.
o To introduce the Strategy Liaison role.
o To explain the preparation needed for tomorrow and what will happen.
o To make the distinction clear between movement structural and local programmatic.
o To understand the relevance of structural change to programmatic work.
o To give time for Open Space Technology style Programmatic discussions.
EXPERIENTIAL AIMS:
o To feel clear about the structural conversations the next day.
o To have time to talk about what they really care about in their programmes.

3A. Working Group Time[edit]

Main idea: Working Groups discuss the overlaps between them and how to start connecting and coordinating their work.

OOjs UI icon caretDown.svgRational and experiential aims  
RATIONAL AIMS:

o To identify specific overlaps between Working Groups and how to work on them.
o To update Scoping Questions for tomorrow.
o To discuss the mindset and method for tomorrow.
EXPERIENTIAL AIMS:
o To feel confident that the ‘between Working Group’ integration process has started (or is ongoing).

3B. Your involvement in Movement Governance[edit]

Main idea: Wikimedia Affiliates discuss the process for electing the two ASBS Board of Trustees.

This session will introduce and discuss the process for selecting the two Affiliate-Selected Board Seats. The meeting will focus on making sure all affiliates are engaged in the process, discuss concerns about the process, and come to an agreement on a resolution. Here is a draft resolution that we will walk through and update based on the discussion -- Affiliate-selected_Board_seats/Resolution_2019. We will use this slide deck and record our notes on Etherpad. This session is intended for all affiliates (chapters, users groups, and thematic organizations). * This Draft Resolution has been updated based on Affiliate feedback from this meeting *

OOjs UI icon caretDown.svgRational and experiential aims  
RATIONAL AIMS:

o To run the Affiliate Selected Board Seats (ASBS) process. EXPERIENTIAL AIMS:
o To feel influence over the movement/WMF governance.

4. + 5. Changing Movement Structures[edit]

Main idea: Lots of time to discuss all the possible changes to Movement Structures that will enable the Movement to better support everyone move towards the 2030 Strategic Direction.

OOjs UI icon caretDown.svgRational and experiential aims  
RATIONAL AIMS:

o To discuss the Scoping Questions of each Working Group.
EXPERIENTIAL AIMS:
o To feel like this is where real change is possible.

6. Progress check-in[edit]

Main idea: Time to stop to reflect on the Summit so far, and to hear from the Board of Trustees and ask questions.

OOjs UI icon caretDown.svgRational and experiential aims  
RATIONAL AIMS:

o To explain the Recommendations process till Wikimania, the feedback cycle, and endorsement.
o To give time to each Working Group to develop their project plan from now till Wikimania for getting the work done.
EXPERIENTIAL AIMS:
o For Working Groups to feel confident in the process and their plans to get the work done.

7A. Working Group Time[edit]

Main idea: Working Groups planning for the months ahead and working towards the final Recommendations.

OOjs UI icon caretDown.svgRational and experiential aims  
RATIONAL AIMS:

o To explain the Recommendations process till Wikimania, the feedback cycle, and endorsement.
o To give time to each Working Group to develop their project plan from now till Wikimania for getting the work done.
EXPERIENTIAL AIMS:
o For WGs to feel confident in the process and their plans to get the work done.

7B. Your agenda[edit]

Main idea: A second chance for participants to discuss and share about whatever is relevant for them.

OOjs UI icon caretDown.svgRational and experiential aims  
RATIONAL AIMS:

o To give space for any type of discussion suggested by participants.
EXPERIENTIAL AIMS:
o To feel like whatever a participant wanted to talk about had space for discussion.

8. What happens next[edit]

Main idea: Understanding what happens after the Wikimedia Summit and how everyone can be involved.

OOjs UI icon caretDown.svgRational and experiential aims  
RATIONAL AIMS:

o To explain the Recommendations process till Wikimania, the feedback cycle, and endorsement.
o To explore initial Recommendations and directions, and where all of this might be going.
EXPERIENTIAL AIMS:
o To get excited about what is to come and the possible changes ahead.

9. Closing[edit]

Main idea: Let’s celebrate and go home!

OOjs UI icon caretDown.svgRational and experiential aims  
RATIONAL AIMS:

o To hear the final thoughts from participants.
o To appreciate the WG members, and everyone.

EXPERIENTIAL AIMS:
o To feel a sense of closure and celebration.

Schedule[edit]

Here you can see the current draft (v. 1.2.) of the schedule for the Wikimedia Summit. Please check regularly for updates.

Thursday[edit]

Starting at 19:00: Welcome Reception at the Mercure Hotel

Friday[edit]

Rooms Kindl 2 Kindl 1 /

Other rooms see descriptions

10:00 1. RE-CONNECTING

Introduction speeches

(Abraham Taherivand – ED of Wikimedia Deutschland,
Michelle Müntefering, Minister of State at the German Federal Foreign Office
Katherine Maher, ED/CEO of the Wikimedia Foundation,
Cornelius Kibelka & Daniela Gentner, Lead Coordinators for the Wikimedia Summit)
Reconnecting to each other and the topic. Framing.

12:00 Group photo

(at the big stairs, close by the venue)

12:30 Lunch (90 min)
14:00 2A. WORKING GROUP TIME

Present working Group members only

Working groups review, relations, alignment WITHIN Working group. Further work on SCOPE to be ready to move into discussion next day.

2B. YOUR INVOLVEMENT IN THE MOVEMENT STRATEGY PROCESS

Further onboarding and Q&A on the Strategy process.

16:00 Break (30 min)
16:30–

~18:15

3A. WORKING GROUP TIME

Working group interdependencies and syncing.

3B. YOUR INVOLVEMENT IN GOVERNANCE – ASBS

Affiliate Selected Board Seats

19:00 Dinner & Thematic Meet-ups at Wikimedia Deutschland office

starting at 19:00

Saturday[edit]

Rooms Kindl 1+2
10:00 4. CHANGING MOVEMENT STRUCTURES

Working groups present their Scoping Questions and go into discussions with participants.

12:00 Lunch
13:30 5. CHANGING MOVEMENT STRUCTURES

Same as above.

14:15
15:30 Break
16:00–

17:00

6. PROGRESS CHECK-IN

Reflections from the Board of Trustees.

19:00 Dinner at Mercure Hotel
20:30 Party at a venue close-by,

starting at 20:30

Sunday[edit]

Rooms Kindl 2 Kindl 1 / Other rooms see descriptions
Beware! From Saturday, March 30, to Sunday March 31, there is a time change (due to Daylight Saving Time). The hour between 2:00 and 3:00 will be skipped. More info on Wikipedia.
11:00 7A. WORKING GROUP TIME Present Recommendations Process.

Working groups work on their Project Plan for how they will work from today till Wikimania to deliver the Recommendations

7B. YOUR AGENDA

Open Space (Networking, sharing, get things done)

13:00 Lunch
14:00 8. WHAT HAPPENS NEXT

Present Recommendations Process

15:30 Break
16:00–

17:00

9. CLOSING.

Closing.

18:30 Get-together and dinner at the Mercure Hotel / venue