Wikimedia Summit 2019/Eligibility Criteria

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Please check the below list carefully before registering. It provides you with crucial information on the eligibility criteria and status for participating in the Wikimedia Summit as well as to which participant group you belong to. Moreover, it displays the group related travel and accommodation booking process as well as the participant number regulations.

Is your affiliate eligible?[edit]

The eligibility criteria for participating in the Wikimedia Summit 2019 are aligned to the Affiliates’ Agreements with the Wikimedia Foundation.

Chapters, Thematic Organizations, and User Groups must have shown signs of recent activity (within the past six months as of September 30, 2018) and be up-to-date on their reporting by the eligibility deadline (December 1, 2018). Moreover, affiliations need to have been officially recognized by the Wikimedia Foundation before Jan 1, 2018. The columns “Recent activity?”, “Up-to-date on reports?”, “Eligible?” give information about the eligibility status. If you are not yet eligible, we recommend you to catch up with the aforementioned. Whether your affiliation is ready to register, is highlighted in the table below.

Importantly, catching up on your reporting may be as simple as updating your listing and reporting links on the report page. We (the WMF Learning & Evaluation team) are watching updates to that page and will be making updates to the eligibility listing accordingly.

Participant groups[edit]

The organization or committee you represent as well your need for funding, determines to which participant group you belong to and your travel and accommodation process.

  • Group 1: Representatives of Chapters, Thematic Organizations and User Groups with a full process annual plan grant (APG via FDC process) and Allied Organizations. Participants from this group have to arrange and pay for their travel/accommodation by themselves. Note that all organizations receiving FDC APG funding will be in Group 1, as those organizations have the option to move funding from other areas of their budget to attend the event, even if they have not set aside funds specifically for the event.
  • Group 2: Representatives of Chapters, Thematic Organizations and User Groups which do NOT receive funding via an annual plan grant (APG via FDC process). This group includes organizations who receive funding through Simple Annual Plan Grants (Simple APG). WMDE will do the travel arrangement and hotel booking based on the information provided in the registration form.
  • Group 3: Representatives of the committees WMF Board of Trustees, FDC, sAPG Committee, AffCom or WMF staff. Travel and accommodation for this group will be organized by the WMF travel department.
  • Group 4: Additional participants – mostly members of the Movement Strategy Working Groups. Travel and accommodation for this group will be organized by WMDE.

The table below shows to which group your affiliation belongs to. Please make sure to select the appropriate group code according to this overview in the registration form and keep the group related accommodation and travel booking process in mind (column “Travel and hotel booking organized by”).

Participant number regulation[edit]

Every affiliate – Chapters, Thematic Organizations, User Groups, Movement Partners/Allied Organizations – is allowed to send one (1) delegate.

Chapters and Thematic Organizations with a full-time, paid Executive Director are allowed to send the Executive Director as well to the event (as marked in the list).

Affiliates are asked to only send delegates that are well-informed in goings-on at the affiliate, able to confidently answer questions about it and share experience from their group. They should also be empowered to commit their group to involvement in proposed projects or initiatives.

Overall, the 2019 event will be designed to be a working event where we bring a diverse audience from across the organized part of the movement together. Based on the movement’s experiences at the 2018 Developers Summit and the 2017 Diversity Conference, we aim for a participant structure of not more than 200 representatives (plus WMDE supporting staff) that are engaged and interested in conversations about movement strategy and governance. Based on the needs of the Movement Strategy Process we envision the participant structure as follows:

  • Wikimedia affiliates: Leadership (Chair or other board member, Executive Director (paid)) ~125 participants*
  • Wikimedia Foundation: Board of Trustees, Executive Director, C level team ~30 participants
  • Wikimedia Committees (those relevant to the Affiliates issues): Funds Dissemination Committee, Affiliations Committee, Simple APG committee ~15 participants
  • Movement Strategy Working Group members: Members of all Working Groups (if not already present through the other groups) ~20*

* We expect, based on our experiences from the previous years, that not all Affiliates might be able or eligible to come to the Summit. Seats not taken by affiliate delegates will be shifted towards the group of Working Group members (group 4), to be able to invite as many Working Group members as possible.

Overview Eligibility Statuses of Chapters, Thematic Organizations, User Groups and Others[edit]

Chapters[edit]

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Icons-flag-am.png Wikimedia Armenia YesY YesY YesY YesY FDC Group 1 1+1* Affiliate
Icons-flag-ar.png Wikimedia Argentina YesY YesY YesY YesY FDC Group 1 1+1* Affiliate
Icons-flag-at.png Wikimedia Österreich YesY YesY YesY YesY FDC Group 1 1+1* Affiliate
Icons-flag-au.png Wikimedia Australia YesY YesY YesY YesY No Group 2 1 WMDE
Icons-flag-bd.png Wikimedia Bangladesh YesY YesY YesY YesY No Group 2 1 WMDE
Icons-flag-be.png Wikimedia Belgium YesY YesY YesY YesY No Group 2 1 WMDE
Icons-flag-ca.png Wikimedia Canada YesY YesY YesY YesY sAPG Group 2 1 WMDE
Icons-flag-ch.png Wikimedia CH YesY YesY YesY YesY FDC Group 1 1+1* Affiliate
Icons-flag-cl.png Wikimedia Chile YesY YesY YesY YesY sAPG Group 2 1 WMDE
Icons-flag-cz.png Wikimedia Česká republika YesY YesY YesY YesY FDC Group 1 1+1* Affiliate
Icons-flag-de.png Wikimedia Deutschland YesY YesY YesY YesY FDC Group 1 1+1* Affiliate
Icons-flag-dk.png Wikimedia Danmark YesY YesY YesY YesY No Group 2 1 WMDE
Icons-flag-ee.png Wikimedia Eesti YesY YesY YesY YesY sAPG Group 2 1 WMDE
Icons-flag-es.png Wikimedia España YesY YesY YesY YesY sAPG Group 2 1 WMDE
Icons-flag-fi.png Wikimedia Suomi YesY YesY YesY YesY sAPG Group 2 1 WMDE
Icons-flag-fr.png Wikimédia France YesY YesY YesY YesY FDC Group 1 1+1* Affiliate
Icons-flag-hu.png Wikimédia Magyarország YesY YesY YesY YesY No Group 2 1 WMDE
Icons-flag-id.png Wikimedia Indonesia YesY YesY YesY YesY sAPG Group 2 1 WMDE
Icons-flag-il.png Wikimedia Israel YesY YesY YesY YesY FDC Group 1 1+1* Affiliate
Icons-flag-in.png Wikimedia India NoN NoN Pending Reporting NoN No Group 2 1 WMDE
Icons-flag-it.png Wikimedia Italia YesY YesY YesY YesY No Group 1 1 Affiliate
Icons-flag-mx.png Wikimedia México YesY YesY YesY YesY No Group 2 1 WMDE
Icons-flag-nl.png Wikimedia Nederland YesY YesY YesY YesY FDC Group 1 1+1* Affiliate
Icons-flag-no.png Wikimedia Norge YesY YesY YesY YesY FDC Group 1 1+1* Affiliate
Icons-flag-pl.png Wikimedia Polska YesY YesY YesY YesY No Group 1 1 Affiliate
Icons-flag-pt.png Wikimedia Portugal YesY YesY YesY YesY No Group 2 1 WMDE
Icons-flag-rs.png Wikimedia Serbia YesY YesY YesY YesY FDC Group 1 1 Affiliate
Icons-flag-ru.png Wikimedia Russia YesY YesY YesY YesY No Group 2 1 WMDE
Icons-flag-se.png Wikimedia Sverige YesY YesY YesY YesY FDC Group 1 1+1* Affiliate
Icons-flag-tw.png Wikimedia Taiwan YesY YesY YesY YesY sAPG Group 2 1 WMDE
Icons-flag-ua.png Wikimedia Ukraine YesY YesY YesY YesY sAPG Group 2 1 WMDE
Icons-flag-uk.png Wikimedia UK YesY YesY YesY YesY FDC Group 1 1+1* Affiliate
Icons-flag-us.png Wikimedia District of Columbia YesY YesY YesY YesY sAPG Group 2 1 WMDE
Icons-flag-us.png Wikimedia New York City YesY YesY YesY YesY sAPG Group 2 1 WMDE
Icons-flag-uy.png Wikimedia Uruguay YesY YesY YesY YesY No Group 2 1 WMDE
Icons-flag-ve.png Wikimedia Venezuela YesY YesY YesY YesY No Group 2 1 WMDE
Icons-flag-za.png Wikimedia South Africa YesY YesY YesY YesY No Group 2 1 WMDE

* Chapters and Thematic Organizations with a full-time, paid Executive Director are allowed to send the Executive Director as well to the event.

Thematic Organizations[edit]

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Amical Wikimedia YesY YesY YesY YesY FDC Group 1 1+1* Affiliate

* Chapters and Thematic Organizations with a full-time, paid Executive Director are allowed to send the Executive Director as well to the event.

Wikimedia User Groups[edit]

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Algeria Wikimedians User Group YesY YesY YesY YesY No Group 2 1 WMDE
Art+Feminism User Group YesY YesY YesY YesY sAPG Group 2 1 WMDE
Azerbaijani Wikimedians User Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedians of Republic of Srpska YesY YesY YesY YesY sAPG Group 2 1 WMDE
Wikimedians of Bashkortostan User Group YesY YesY YesY YesY No Group 2 1 WMDE
Basque Wikimedians User Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedians of Bulgaria User Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedia Community User Group Belarus YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedia Community User Group Côte d'Ivoire YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedia Community User Group in China YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedians of Colombia User Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedia Digitization User Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedistas de Ecuador YesY YesY YesY YesY No Group 2 1 WMDE
Egypt Wikimedians User Group YesY YesY YesY YesY No Group 2 1 WMDE
Esperanto kaj Libera Scio YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedia Community User Group Georgia YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedia Community User Group Ghana YesY YesY YesY YesY No Group 2 1 WMDE
GLAM Macedonia User Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedia Community User Group Greece YesY YesY YesY YesY No Group 2 1 WMDE
Wikipedia Community Schools Association Greece YesY YesY NoN NoN No Group 2 1 WMDE
Wikimedia Community Ireland User Group YesY YesY YesY YesY sAPG Group 2 1 WMDE
Iraqi Wikimedians YesY YesY YesY YesY No Group 2 1 WMDE
Iranian Wikimedians User Group YesY YesY YesY YesY No Group 2 1 WMDE
위키미디어 대한민국(Wikimedians of Korea) YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedians of the Levant User Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedia LGBT YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedia Community User Group Sri Lanka YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedians of Latvia User Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedia MA User Group (Morocco) YesY YesY YesY YesY No Group 2 1 WMDE
Maithili Wikimedians User Group YesY YesY YesY YesY No Group 2 1 WMDE
Shared Knowledge (Macedonia) YesY YesY YesY YesY sAPG Group 2 1 WMDE
Wikimedia Community User Group Malta YesY YesY YesY YesY No Group 2 1 WMDE
MediaWiki Stakeholders' Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedia User Group Nigeria YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedians of Nepal YesY YesY YesY YesY No Group 2 1 WMDE
Punjabi Wikimedians YesY YesY YesY YesY No Group 2 1 WMDE
PhilWiki Community YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedia Community User Group Pakistan NoN NoN Pending Reporting NoN No Group 2 1 WMDE
Wikimedians of Albanian Language User Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedians in Thailand YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedia Tunisia User Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedia Community User Group Turkey YesY YesY YesY YesY No Group 2 1 WMDE
Tremendous Wiktionary User Group YesY YesY YesY YesY No Group 2 1 WMDE
Cascadia Wikimedians User Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedians of Colorado User Group YesY YesY YesY YesY No Group 2 1 WMDE
Florida Librarians of Wikipedia User Group YesY YesY YesY YesY No Group 2 1 WMDE
Georgia Piedmont Wikimedians User Group YesY YesY YesY YesY No Group 2 1 WMDE
Kentucky Wikimedians User Group NoN NoN Pending Reporting NoN No Group 2 1 WMDE
North Carolina Triangle Wikipedians User Group YesY YesY YesY YesY No Group 2 1 WMDE
New England Wikimedians YesY YesY YesY YesY No Group 2 1 WMDE
Ohio Wikimedians User Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimujeres YesY YesY YesY YesY No Group 2 1 WMDE
Whose Knowledge? YesY YesY YesY YesY No Group 2 1 WMDE
Wiki Project Med YesY YesY YesY YesY No Group 2 1 WMDE
Wikisource Community User Group YesY YesY YesY YesY No Group 2 1 WMDE
WikiToLearn User Group YesY YesY YesY YesY No Group 2 1 WMDE
WikiJournal User Group YesY YesY YesY YesY No Group 2 1 WMDE
WikiWomen's User Group YesY YesY YesY YesY No Group 2 1 WMDE
WikiConference North America YesY YesY YesY YesY No Group 2 1 WMDE
WikiDonne YesY YesY YesY YesY No Group 2 1 WMDE
Wikimaps User Group YesY YesY YesY YesY No Group 2 1 WMDE
West Bengal Wikimedians User Group YesY YesY YesY YesY No Group 2 1 WMDE
Commons Photographers User Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikivoyage Association YesY YesY YesY YesY No Group 2 1 WMDE
Hindi Wikimedians User Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedia Community User Group Malaysia YesY YesY YesY YesY No Group 2 1 WMDE
Karavali Wikimedians User Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedians of Erzya language User Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedia Tool Developers Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedia and Libraries User Group YesY YesY YesY YesY No Group 2 1 WMDE
Odia Wikimedians User Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedians of Cameroon User Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedians of Chicago User Group YesY YesY YesY YesY No Group 2 1 WMDE
San Diego Wikimedians User Group YesY YesY YesY YesY No Group 2 1 WMDE
Open Foundation West Africa YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedia Community User Group Botswana YesY YesY YesY YesY No Group 2 1 WMDE
Don Wikimedians User Group YesY YesY YesY YesY No Group 2 1 WMDE
Wikimedians of Romania and Moldova User Group YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedians of North American Indigenous Languages User Group YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikibase Community User Group YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Grŵp Defnyddwyr Cymuned Wicimedia Cymru YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikitongues YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Igbo Wikimedians User Group YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikiesfera Grupo de Usuarixs YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedia Community User Group Tanzania YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedia Community User Group Albania YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Jenga Wikipedia ya Kiswahili YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedia Community User Group Uganda YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedians of Slovakia User Group YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedians of Los Angeles User Group YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedians of Minnesota User Group YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikipedia & Education User Group YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedians of Tamazight User Group YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedians for offline wikis User Group YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Vietnam Wikimedians User Group YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Gender Diversity Visibility Community User Group YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikipedia Asian Month User Group YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedia Community User Group Hong Kong YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedians of Kerala User Group YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedistas de Bolivia YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Muj(lh)eres latinoamericanas en Wikimedia YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
AfroCROWD User Group YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedians in Residence Exchange Network User Group YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedia Community User Group Guinea Conakry YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedia Community of Tatar language User Group YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedians of Democratic Republic of Congo User Group YesY 1st Year NoN Not until Wikimedia Summit 2020 No n/a 0 n/a

Allied Organizations[edit]

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Centre for Internet & Society - Access to Knowledge Program YesY YesY FDC Group 1 1 Allied Organization
Wiki Education Foundation YesY YesY sAPG Group 1 1 Allied Organization