Grants:Programs/Wikimedia Community Fund/Annual plan of the Centre for Internet and Society Access to Knowledge

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statusFunded
Annual plan of the Centre for Internet and Society Access to Knowledge
start date2022-07-012022-07-01T00:00:00Z
end date2023-06-302023-06-30T00:00:00Z
budget (local currency)9915400 INR
budget (USD)131379.05 USD
amount recommended (USD)131379.05
grant typeNonprofit organization with Wikimedia mission
funding regionSA
decision fiscal year2021-22
funding program roundRound 2
applicant and people related to proposalThe Wikimedia usernames are:
organization (if applicable)The Centre for Internet and Society
Midpoint Learning Report 

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Applicant details[edit]

Wikimedia username(s):

The Wikimedia usernames are:

Organization:

The Centre for Internet and Society

G. Have you received grants from the Wikimedia Foundation before?

Applied previously and did receive a grant

H. Have you received grants from any non-wiki organization before?

Yes

H.1 Which organization(s) did you receive grants from?

Centre for Internet and Society has received funds from Privacy International, International Labour Organization, Omidyar Network, Internet Society, Wikimedia Foundation, Mozilla Corporation et cetera.

M. Do you have a fiscal sponsor?

No

M1. Fiscal organization name.

N/A

Additional information[edit]

R. Where will this proposal be implemented?

India

S. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope:

Regional

S1. If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.

India

T. If you would like, please share any websites or social media accounts that your group or organization has. (optional)

Official website and social networking service:

Aeth.png Website; Facebook Logo Mini.svg Facebook; Twitter Logo Mini.svg Twitter; YouTube Logo (2013-2017).svg YouTube Instagram icon.png Instagram

M. Do you have a fiscal sponsor?

No

M1. Fiscal organization name.

N/A

Proposal[edit]

1. What is the overall vision of your organization and how does this proposal contribute to this? How does this proposal connect to past work and learning?

Vision Flat Icon GIF Animation.gif Vision

The Centre for Internet and Society
LocationIndia
ReportsA2K reports
(or read the organisation's annual reports, newsletters)
Websitecis-india.org
E-mail addressprogram(_AT_)cis-india.org

The Centre for Internet and Society (or "CIS") is a registered non-profit research organisation based in India that undertakes interdisciplinary research on the internet and digital technologies from policy and academic perspectives. The work comprises several thematic areas including accessibility for persons with disabilities, openness, internet governance, telecommunication reform, intellectual property rights, cybersecurity and research on social, material and cultural aspects of the internet. Through its various initiatives, the work at CIS seeks to inform contemporary discourse and regulatory practices related to the internet, technology, and society in India, and elsewhere. The official website of the organisation may be seen at cis-india.org. Annual reports of the organisation may be seen at cis-india.org/about/reports.

Access to Knowledge (or "A2K") is a program, that supports and facilitates the work of Wikimedia projects led by and located across Indian language communities. The work of the program was initiated by a financial grant from the Wikimedia Foundation (WMF) in 2012, and since then it has been actively involved in building and aiding the growth of the Wikimedia and free knowledge movement in India. For the last few years, we have been working to proactively foster and enhance community skills and capacity, and to create a sustainable program in order to enrich the Indian language content on Wikimedia projects. CIS-A2K's primary objectives are: supporting and facilitating the work of the Indian Wikimedia communities, making more content available to a wider public under a free license, building institutional partnerships, designing and executing projects with community and strengthening the capacities of Wikimedia volunteers, fostering and enabling an appropriate legal and technological ecosystem to enable better content creation and open access. Please see CIS-A2K/Reports and CIS-A2K/Reports/Newsletter.

We will align with Wikimedia Movement Strategy implementation and conduct/support events and activities to implement the strategy recommendations. This year we will continue to work on Wikisource as a focused project. We will further focus on institutional partnerships. In the last few years, we have successfully worked on several institutional collaborations in Maharashtra and Karnataka. Other than these states, this year we are going to work in states such as Arunachal Pradesh, Gujarat, West Bengal etc. We will continue to focus on online events, knowledge and learning dissemination. We are reducing our over-all budget by around 30%. In the last couple of years because of the COVID 19 pandemic, we could not conduct several in-person events despite planning the same. This year we have spent quite sometime to prepare the budget keeping in mind these developing circumstances and potential contingencies. As a non-profit we will work in a cost-effective way, without compromising on the quality of work and the safety of the team and community members. We will also continue to work on leadership and skill development initiatives over this year.

2. What is the change that you are trying to bring about and why is this important?

Rainbow.svg Working areas

Various Wiki-events conducted in the past

A2K is submitting the annual plan for the program year 1 July 2022 – 30 June 2023. In this program year, we would continue our support and service towards the Wikimedia and the free knowledge movement in India. We will build on our past work in areas such as partnership building, Wikisource, leadership-building activities etc. We would also like to work on new plans and initiatives in areas such as Wikimedia strategy and movement governance, which have emerged as areas of increased relevance and importance.

  • LSQ 1.jpg Wikisource: In the last few years we have seen considerable growth in Wikisource in India. We would like to continue making efforts to strengthen the Wikisource projects. We will proactively work with Indian Wikisource communities to identify areas of a new engagement, as well as provide support..
  • LSQ 2.jpg Partnership: A2K will continue collaboration with institutional partners who share our vision on Wikimedia and the free knowledge movement, in order to improve and expand Wikimedia-related content and facilitate wider outreach of projects. GLAM institutions especially during the pandemic genuinely felt the need for a digital presence in the knowledge repositories with them. Such knowledge repositories need to be made available through open access platforms online in order to enhance their utility. During visits to some of these institutions, we realised the need for urgent digitization of old books, documents and artifacts as they are in a state of decay. Small institutions also require technical support in cataloging and archiving in digital formats. A2K endeavors to collaborate with different stakeholders in the GLAM sector to design and implement customized projects as per the need and situation on the ground.
  • LSQ 3.jpg General support: A2K will continue providing general service and support to the movement in India. A2K request page will continue to be functional this year also. The request page is a portal for Indian Wikimedians where they can ask for support towards activities and events in their respective communities or specific Wiki-projects.
  • LSQ 4.jpg Online engagement: In the last couple of years, we have been focusing on online/ events like Wikimedia Wikimeet India 2021, Stay safe, stay connected, Grants Strategy Relaunch 2020–2021 India call. This year we will continue to develop our efforts in this area. We will further work towards capacity building to enhance the quality of online events and the knowledge dissemination.
  • LSQ 5.jpg Leadership development: A2K is committed to enhance leadership skills among Indic Wikimedians so that they can further improve the movement in India and strengthen the communities. We have consistently worked to enhance leadership skills among Indian Wikimedia community members through a different programs such as Train-the-Trainer or Wikimedia Wikimeet India 2021. This year also we propose to conduct/support activities to enhance leadership skills.
  • LSQ 6.jpg Skill-development Activities: It is very important to conduct/support skill-development activities to ensure quality content creation and more effective Wiki-involvement. In the past we have conducted events like MediaWiki training, copyright training workshop, Advanced Wikidata training etc. This year also we will arrange skill building activities and programs on Wikimedia Commons, Wikisource, Wikidata as per the needs of the communities.

3. Describe your main approaches or strategies to achieve these changes and why you think they will be effective.

001-teacher.svg Approach

The programs will be designed based on the needs of the community and with their inputs.

  • We will be in regular communication with the Wikisource language communities. Events such as Wikisource proofread-a-thon will be followed by detailed analysis. For the workshops and other skill development activities the topics will be prepared after needs-assessment and capacity mapping.
  • The GLAM institutions, especially during the pandemic felt the need for digitisation of their knowledge repositories. We realised the need for digitization of old books, documents and artifacts as they are decaying, in order to develop effective strategies for preservation and outreach. A2K endeavors to collaborate with these stakeholders to design and implement customized projects to address these concerns. The potential partners would be identified through mapping exercises. According to the nature and extent of content, appropriate methods will be adopted for these exercises.
  • There is a need to make valuable reference value works on important topics, freely accessible and searchable. Online readers prefer to read recent content, which is relevant to present times and which suits their interests. To achieve this, re-licensing drives are the needed. To digitise re-licensed and public domain content, partnerships with organisations ready to set-up digitisation centres will be developed in at least three states of India.
  • We will continue to conduct content creation events. However we will gradually reduce our direct involvement in activities like edit-a-thons; rather we would like to involve the community members in organising such events, and as a movement steward we will support the environment in which community members can lead such activities.
  • We will continue to explore the area of online training and workshops. It is still a relatively new pedagogic model. Exploring this avenue was necessitated by unforeseen circumstances (pandemic), however the model has advantages such as easy access, reducing the carbon footprint. We will conduct and support online meetings such as Stay safe, stay connected and we will conduct larger events such as Wikimedia Wikimeet India 2021. The topics will be decided based on overall movement priority.
  • The organisations working on thematic areas for are reservoirs of reliable and accurate information. Moreover their connect with the grassroots and diverse communities brings multi fold perspectives to these knowledge resources. To enhance the diversity, quality and reliability of content on Wikimedia projects, meaningful & mutually beneficial partnerships with like-minded organisations are planned. Through this, new volunteers with diverse skills and backgrounds would also get inducted.

4. What are the activities you will be developing and delivering as part of these approaches or strategies?

Group people icon.svg Activities

Some of the projects, programs and events we want to conduct in the upcoming program year are:

Books
Please see more books.
  • Wikisource: We will continue to support Indian language Wikisource projects and the Wikisource communities in India.
    • We will conduct and support various Wikisource content creation activities. For the last two years we have been conducting a national-level proofread-a-thon twice a year; so far five iterations have been conducted. We would continue the national event, and we will also support language-specific proofread-a-thons.
    • We would also conduct and support regional and language-specific proofread-a-thons or on-Wiki content creation initiatives.
    • We wish to conduct regional Wikisource skill development workshops. We will conduct at least two in-person workshops. The workshops are to be planned based on community inputs.
    • We would also continue our work around Wikisource tools. We are working along with Tamil Wikimedians to create a Wikisource Android application. The work was started in late 2021, and will continue in this program year. The work is expected to be completed before December 2022.
    • We will continue networking to increase awareness about Wikisource, and free knowledge in general. We will work with institutions, authors, publishers etc. to bring more free content on Wikimedia.
  • Partnership: We have been putting effort to connect and work with like-minded partners, and we would like to further focus.
    • We will continue our collaboration with Kashibai Gawand Museum and we will a Wikimedian in Residence (WiR) program .
    • Ongoing WikiProject in Arunachal with RIWATCH in collaboration with West Bengal Wikimedians will be developed further.
    • We will work with Kala Ashram to document museum and archive of arts & crafts.
    • We would replicate the process of re-licensing executed in Maharashtra to other states of India. Tutorials and promotional material will be developed in various languages.
    • We will continue collaboration with 175 year old Pune Nagar Vachan Mandir library which aims to bring more than 1,000 PD books on Wikimedia projects.
    • We will continue partnerships with Tarun Bharat Sangh (TBS) and other organisations under Project Jalbodh to build a water-related knowledge repository.
    • We will strengthen and expand our partnership with Vigyan Ashram to implement a module on 'Digital skills and knowledge creation' in 10 rural schools. With Vigyan Ashram, we have planned OER development on scientific concepts and various hands-on skills.
    • We would develop WikiProject Birds with Birdsong and other organisations.
  • Content creation: Creation of high-quality content has been a top priority of CIS-A2K's work-plan and strategy. We will conduct and support a series of Wiki-events which will help to produce high quality content in different Indic Wikimedia projects. Other than Wikisource proofread-a-thon and content relicensing:
    • We will continue the Mini edit-a-thon series. We will conduct at least three mini edit-a-thons in the year. This year we will involve the community members more in organising responsibilities.
    • We will conduct or support at least two photo walk events in India.
    • We will continue and further improve the Resource Exchange Program which has been helpful for Indic Wikimedians to create and improve Wikimedia content, and Wikipedia articles.
  • Leadership development: The Wikimedia movement has been able to grow and sustain due to excellent community leaders and their leadership. We would like to continue working on conducting/supporting activities to enhance leadership skills.
    • CIS-A2K request page will continue to be functional for a variety of requests, including support for organising events, logistical support, non-financial requests..
    • Train-the-trainer is a workshop to groom leadership skills among Indian Wikimedia community members. Post-pandemic we would like to conduct an iteration. The topics and the content will align with the Wikimedia movement strategy and other important movement topics.
    • We will continue supporting city-based or theme-specific meetups or events..

5. Do you want to apply for multi-year funding?      

No

5.1 If yes, provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan?

N/A

6. Please include a timeline (operational calendar) for your proposal.

Our annual plan will be divided into four quarters, July–September, October–December, January–March and April–June. An interim or progress report will be published after the second quarter (to be published on or around 30 January, within 30 days of the second quarter). A final annual program report (or impact report) is to be prepared by 30 September (within 90 days after the fourth quarter). While the interim report will have interim expense details, a more detailed financial report of the entire fund with an audit report signed by professional auditors will be submitted along with the impact report.

7. Do you have the team that is needed to implement this proposal?

Please see CIS-A2K/Team. The Access to Knowledge team will be the executor of the proposal. Here is an expected outline structure of the team in the upcoming year. There might be changes in the team because of transition or other reasons. Candidates with similar experiences will be appointed in such a scenario. In the upcoming program year, all full-time positions will have an exclusive contract with the organisation.
Program Manager: In the proposed program year, the plan is to be lead by a Program Manager. The program manager is advised and supported by the CIS Board, executive director, and senior staff (a team of senior staff members leading and projects across various other program at CIS). Currently User:Tito (CIS-A2K) holds this position. He has 10 years experience in the Wikimedia movement
Senior Program Officer: The Senior Program officer will be leading the partnership vertical of the plan. He will also play a crucial role in planning, decision-making, and other meta work such as report-writing, and mentoring new team members etc. User:Subodh (CIS-A2K) presently holds the position of Senior Program Officer. He has been associated with the Wikimedia movement for more than eight years and has been a CIS-A2K member for five years now.
Program Officer (Wikisource): Wikisource is a focused project of CIS-A2K in which we work to support and strengthen the Wikisource communities in India. The Wikisource plan is lead by a Program Officer. At present User:Jayanta (CIS-A2K) holds this position. Jayanta is one of the most prolific Wikisource contributors in India, working with several communities for almost a decade now. He is a Bangla Wikisource administrator in his volunteer capacity. He has been working with CIS since mid-2018.
Program Officer (Community support): We have a program person in the team who works directly with the community to conduct/support events and other initiatives and activities. The request page logistics, and general support verticals are taken care of by the Program Officer. At present User:Nitesh (CIS-A2K) holds this position. Nitesh is a regular contributor to Wikipedia and other projects. She has successfully completed 100wikidays several times, and is the first woman Wikimedian to complete 1000wikidays.
Finance officer: The finance officer manages all the finance-related activities of the program (payment, billing, advance process, and settlement, accounting, auditing, reporting etc.). Currently User:Medini (CIS-A2K) is working as the Finance Officer of the program. Medini has over 15 years of experience of working in the finance sector. She has been working with the CIS finance department for over a decade now.
Program Advisor: Program Advisor works with the team, providing advice and suggestions on different aspects. Currently User:Bodhisattwa (CIS-A2K) holds this position. In his volunteer capacity Bodhisattwa is very active on Wikisource, Wikidata, Wikimedia Commons.

8. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.

Content Gender gap, Geography, Language, Important Topics (topics considered to be of impact or important in the specific context)

8.1 In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge.

A2K's work and initiatives across various states brings in content on diverse geographies. We are engaging educational, social & research organisations to expand their user base in order to reach out to people with multi-faceted backgrounds. We are building reliable content with thematic partners engaged at the grassroots, on relevant and timely topics like science, environment, gender etc. The web content on topics like natural calamities, laws, public schemes, river pollution, social movements etc. in regional languages is accessed and utilised by a wider public as it is more easily available through open access platforms like Wikimedia. Through collaborations with institutions, we are undertaking efforts to reach communities in remote areas, environmentally sensitive areas, indigenous groups with traditional knowledge, culturally rich societies and institutions to collect and represent their knowledge. We are designing customised approaches to build sustainable partnerships.

9. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.

Education, Culture, heritage or GLAM , Diversity

10. Will your work focus on involving participants from any underrepresented communities? Please note, we had previously asked about inclusion and diversity in terms of CONTENTS, in this question we are asking about the diversity of PARTICIPANTS. Select up to THREE that most apply to your work.

Geographic , Linguistic / Language, Socioeconomic status, Age

11. What are your strategies for engaging participants, particularly those that currently are non-Wikimedia?

We believe in engaging and strengthening underrepresented groups directly in free knowledge creation along with enriching content. Our strategy is to develop long term partnerships with community based reliable institutions and nurture their members as Wikimedians working on different projects. Some of the previous work includes - program with Vigyan Ashram, Lek Ladaki Abhiyan, Pune Nagar Vachan Mandir library, Tarun Bharat Sangh and RIWATCH.
We have also achieved success in relicensing valuable content on Wikimedia and preserving the same for access to larger society. The content generation is being integrated with academic assignments in educational institutions. If we integrate the content creation in such a way within the internal processes of organisations, the knowledge creation becomes a stand alone feature and thus sustainability is achieved.
The grass-root organisations working in rural and remote areas often face challenges like - lack of infrastructure, access to expert manpower and communication. We would facilitate the process to overcome these challenges by networking with appropriate agencies in the sector. These include government and private sector collaborations.
To demystify the process and importance of web-based free knowledge creation, we would design and produce effective community movement resources (CMRs) in simple local languages. These CMRs include booklets, small videos, tutorials, motivational content and alike.
Once the in-house capacity is built, our emphasis is on networking with like minded institutions for qualitative and sustainable content generation. We also have been able to develop a positive outlook of the organisations towards Wiki contribution as a mutually beneficial activity as they are also empowering society through knowledge and action. In the last three years many organisations have relicensed training material, books, videos and encyclopedias on Wikimedia Commons.

12. In what ways are you actively seeking to contribute towards creating a safer, supportive, more equitable environment for participants and promoting the UCOC and Friendly Space Policy, and/or equivalent local policies and processes?

CIS-A2K will follow Friendly space policies in our programs and the events. We will actively contribute towards creating a friendly, supportive Wiki-environment. We will co-ordinate with and learn from the Wikimedia Foundation to ensure that our attempts are aligned with the global best practices.
A2K will try to maintain a constant healthy dialogue between the active Wikimedians through various engagements. We will also facilitate the supplementary inputs in the form of expert sessions like we did during the pandemic on important topics related to mental health.
The concepts, background and aspects of implementation related to UCoC on the ground are best understood when conveyed in the respective local languages with appropriate case studies in local context. We have realised the need of such resources for effective execution. We will work with the communities and subject experts (women's studies, sociology, behavioral sciences etc.) to develop such resources, and a better understanding of aspects related to community health, conflict resolution, gender sensitivity and related factors in creating inclusive and productive working environments for a diverse community. The training modules based on these resources will be used in community events.

13. Do you have plans to work with Wikimedia communities, groups, or affiliates in your country, or in other countries, to implement this proposal?

Yes

13.1 If yes, please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

Throughout the year A2K communicates with Wikimedians during different Wiki-events and activities. Some of program-specific surveys: A2K Request Page Feedback form, Wikimedia Wikimeet India 2021 Feedback form, Infrastructural Needs of Indian Language Wikisource Communities - Survey Form, Needs assessment of Wikisource Communities for 2022-2023, Proofread-thon Feedback Form. After submission of the proposal, we will share it on the mailing list, and through our monthly newsletter.

14. Will you be working with other external, non-Wikimedian partners to implement this proposal?

Yes

14.1 Please describe these partnerships and what motivates the potential partner to be part of the proposal and how they add value to your work.

Institutional partnerships

All the existing partners and potential partners collaborate with us in organising the programs and running the projects mentioned below.

  • We will continue to work on and expand the project with, RIWATCH in Arunachal Pradesh. The expansion of activities is planned with Rajiv Gandhi University and the government of Arunachal Pradesh.
  • The process has started with Kashibai Gawand Museum at Satara which holds rare historical artifacts like coins, weapons, utensils etc. and we plan to collaborate with them.
  • We are also in partnership with Kala Ashram organisation at Adilabad. The project will be designed to document the museum collections and its archive of arts & crafts.
  • A2K would replicate the process of relicensing executed in Maharashtra in other states of India in a systematic manner.
  • The ongoing project in collaboration with 175 year old Pune Nagar Vachan Mandir library aims to bring more than 1000 public domain books on Wikimedia projects. We have developed partnerships with Gokhale Institute of Politics & Economics to digitise valuable material from the British era in the form of books, reports, documents etc. Similar partnerships will be developed in at least three states.
  • In collaboration with various organisations in the water sector, A2K has started Project Jalbodh to build a water related knowledge repository. The partnerships with Tarun Bharat Sangh (TBS) and other organisations will be strengthened to develop the project in asystematic manner. This project will be replicated in three other states.
  • Several activities are being conducted with Vigyan Ashram based in rural area of Maharashtra in the science and technology sector. The organisation runs a course entitled 'Introduction to Basic Technology (IBT)' in more than 100 schools in three states. The module on 'Digital skills and knowledge creation' will be designed and implemented in 10 IBT schools.
  • The documentation of birds in Sangli district has started with Birdsong, a group of enthusiasts active in birding and nature conservation. This WikiProject Birds will be continued.
  • A2K has been working with Lek Ladki Abhiyan and Jnana Prabodhini consistently for the last four years on various projects to increase the gender-related content and women's participation.

15. How do you hope to sustain or expand the work carried out in this proposal after the grant?

CIS-A2K has been actively working to strengthen and support the Wikimedia movement in India since 2012. We have been submitting annual plans over these years and the plans are supported and funded by Wikimedia Foundation. So, this has been a service and program without an interruption. This has given us a wonderful opportunity to a) work on programs which takes more than a year to complete, b) continue from a point where we conclude in a year, and plan followup activities, and iterations.
After the completion of the program year, we would re-assess the program's (and its different component's) strength, weakness, opportunity, strength and we would like to continue from the point where we will conclude this year. Some of the areas we expect to continue to work on after this grant are activities related to partnership building, general support to the community and skill-building activities.

16. What kind of risks do you anticipate and how would you mitigate these. This can include factors such as external/contextual issues that may affect implementation, as well as internal issues, such as governance/leadership changes.

There may be risks which we can not anticipate. However these are some of external/contextual factors that may affect implementation:
  • COVID-19 pandemic: The pandemic will continue to be a potential risk. Although from our past experience, we have learnt to plan programs with backup or alternative plans, several of our events (specially in-person programs) might get affected if the pandemic continues.

17. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.

Increase the Sustainability of Our Movement, Ensure Equity in Decision-making, Invest in Skills and Leadership Development, Manage Internal Knowledge, Identify Topics for Impact, Innovate in Free Knowledge, Evaluate, Iterate, and Adapt

18. Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here.  

Yes
CIS-A2K/Strategic plan 2022-2023

Learning, Sharing, and Evaluation[edit]

19. What do you hope to learn from your work in this fund proposal?

We believe that our work this year will continue to be a learning experience as well. Some of the areas where we believe our learning will grow after the completion of this year's program are:
  • Sustainability: We are working on providing more professional support towards sustainability of different Wikimedia user groups (affiliates) and communities. Owing to various developments related to regulatory compliance, including the implementation of recent FCRA amendments in 2020, we are continuously learning how to best serve the communities, in keeping with all these updated rules and regulations. We hope that we will have a much better understanding of scope and feasibility of the different types of work we would like to undertake, by the end of the year.
  • Wikimedian in Residence: This year, A2K proposes to work on multiple projects involving Wikimedians in residence (WiR). So far, we have not explored this component as much, but we anticipate that our work will result in a comprehensive documented process of our attempt in setting up a WiR initiative.
  • Learning and storytelling: We are focusing on learning and knowledge sharing and we will continue to work on projects like Academy. We expect that our storytelling skills will improve further.
  • Post-pandemic event organising and collaboration: In-person events were not being conducted for a couple of years. Once the movement resumes in-person events (not only workshops, but this also includes GLAM activities, partnerships, education program etc.) these will have a new a set of protocols and guidelines. This will be a new learning area for us as well.
  • Topics of concern & impact: We will work closely with communities on concerns related to various social and environmental issues. Dissemination of knowledge to bring about change in the society is our common goal. We would like to learn about the impact of free knowledge created, its applications and the perceptions of people who have benefited by the same.
  • Wiki editing, academics and personality: We have been working with students to generate content on Wikimedia projects. This process contributes to improvement in academic performance as well as personality development as per the feedback we have received. We would like to study this aspect and document the learnings.
  • Partnerships and synergy: We are building partnerships with various stakeholders who share our vision of free knowledge. We experience that their core competence is adding value to the movement. A common cross-learning platform for all these partners would be useful to achieve the collective impact of Wikimedia movement. We aim to explore this synergy and share the learnings with the larger movement.

20. Based on these learning questions, what is the information or data you need to collect to answer these questions? Please register this information (as metric description) in the following space provided.

Main Metrics Description Target
Number of participants in Wikisource proofread-a-thon Total number of participants in Wikisource proofread-a-thon (count of participants in proofread-a-thon events) 150
Total number of language communities served Total number of language communities served. For example if A2K supports Assamese, Marathi community and conducts/supports to conduct an event for them, the count will be two. However, individual participation will not be counted in the community metric. To clarify, if six Wikimedians from six language communities participate in an skill-development event, that would not be counted in this metric. Community here means existing Wikimedia community. 6
Total number of supports provided on the request page Total number of supports provided on the request page. This includes both individual and group support. This does not include internet support requests. We are not counting internet support, because we get many internet support request in a year, and counting that count would not help in the metric. 12
Total number of geographical footprints Unique footprints across India. Events organised in cities/towns in different regions in India. This will be city/town level. If multiple events are organised in Pune, it will be counted once only. The metric will be reported both as a number and data visualisation (map). 10
Total number of blog posts Total number of blog posts published on Diff sharing learning etc. This does not include event announcement. 10

Here are some additional metrics that you can use if they are relevant to your work. Please note that this is just an optional list, mostly of quantitative metrics. They may complement the qualitative metrics you have defined in the previous boxes.

Additional Metrics Description Target
Number of editors that continue to participate/retained after activities Retention after 7 days of an event (as suggested on the guide) 280
Number of organizers that continue to participate/retained after activities Number of organisers active on Wikimedia and continue to collaborate after activities 30
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability Partnerships with like-minded institutions 8
Feedback from participants on effective strategies for attracting and retaining contributors Total number of unique feedback collected on different program 120
Diversity of participants brought in by grantees N/A N/A
Number of people reached through social media publications Number of digital footprints on social media posts, as per their analytics 4000
Number of activities developed Number of events, programs, activities conducted 20
Number of volunteer hours N/A N/A

21. Additional core quantitative metrics. These core metrics will not tell the whole story about your work, but they are important for measuring some Movement-wide changes. Please try to include these core metrics if they are relevant to your work. If they are not, please use the space provided to explain why they are not relevant or why you can not capture this data. Your explanation will help us review our core metrics and make sure we are using the best ones for the movement as a whole.

Core Metrics Summary
Core metrics Description Target
Number of participants Total number of participants— New participants + returning participants in different programs. The count will be unique in a program event. For example if User:Example attends two events in a program year, the count will be one. 2000
Number of editors Number of editors with a Wikimedia account, and at least five edits. This does not include partners, content donors, institution faculty who may not edit directly. We'll get this metric using tools like Outreach Dashboard, event metrics etc. 1000
Number of organizers Number of trainers + number of institutional lead (such as professor, museum curator) who are directly getting involved in project planning and execution. This does not include the count of CIS-A2K team member. 52
Number of new content contributions per Wikimedia project
Wikimedia Project Description Target
Wikimedia Commons Number of images uploaded 1000
Wikisource Total number of pages proofread in the proofread-a-thon events. A few communities prefer not to score or count "number of validated pages", similarly we are mentioning only proofread pages. Necessary attempts will be made to ensure quality proofreading. 10000
Wikisource Number of books relicensed + Number of books scanned and uploaded on Wikimedia Commons (200+350) 550
Wikipedia Number of Wikipedia articles (in Indian language) created or improved. 1000
Wikidata Number of edits during events, or as a result of collaboration with partners. A label, description edit/addition or data edit/addition will be counted as one edit, as per Wikidata log. Relevant noticeboards such as WikiProject India will be informed about the initiatives. 18000

21.1 If for some reason your proposal will not measure these core metrics please provide an explanation.

22. What tools would you use to measure each metric selected?

We'll use a set of tools hosted at WMFLabs or Toolforge.
  • We'll use Programs and Events dashboard for managing program in general and for metric like number of participants.
  • We'll use WMF quarry labs to obtain newly registered users. A sample can be seen here.
  • We'll use Event metrics to create new program page and add the relevant data such as event date, list of participants and Wikiprojects.
  • To calculate the number of Wikipedia pages created or edited we use WMF quarry labs & Event metrics
  • To calculate the number of folios proofread, validated or created by a user on Wikisource, we are using Indic-wscontest tool, this tool was developed by IndicTechCom based on the needs and requirements of the Indic Wikisource community.
  • GLAMorous: This tool will help us to obtain the number of images uploaded during an event if the images are added in a category and also it gives data of usage on Wikipedia articles.
  • Petscan: This tool helps us to determine the number of media files uploaded during a Photowalk/photo contest if a dedicated category is created and media life are linked to that.
  • We'll also use tools like Hashtag, Montage, ISA, Wiki Loves tool wherever needed.

Financial Proposal[edit]

23. & 23.1 What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.

9915400 INR

23.2 What is this amount in US Currency (to the best of your knowledge)?

131379.05 USD

23.3 Please upload your budget for this proposal or indicate the link to it.

Budget for the period of 1 July 2022 – 30 June 2023

The budget is also available in spreadsheet format

Line item number Budget head Total expenses (₹) Total expenses (US$) Notes
Conversion rate: ₹1 = US$ 0.01325 as of 1 March 2022
1. Program expenses: Personnel
1.1 Program Manager ₹1,620,000.00 $21,465.00 Annual remuneration of the program manager. The position leads the team in collaboration with Senior Program Officer, Program Officer and the team. The program manager has 10 years of experience in the movement, and is associated with A2K for more than five years.
1.2 Senior Program Officer ₹1,080,000.00 $14,310.00 Senior Program Officer leads the pearnership vertical and plays a crucial role in over-all program planning and team building. Currently Subodh (CIS-A2K) is in the role. He has vast experience of working with non-governmental organisations (NGOs) in different parts of India, especially in rural areas. In the past years he has successfully worked on several institutional partnerships in Maharashtra, Rajasthan, West Bengal, Arunachal Pradesh, Goa etc.
1.3 Program Officer (Wikisource) ₹840,000.00 $11,130.00 Leads the Wikisource initiatives of A2K. Jayanta (CIS-A2K) is working in the position. He has been a long-time Wikisource contributor, and is working for A2K since mid-2018.
1.4 Program Officer (program co-ordination) ₹660,000.00 $8,745.00 Program Officer to work on general program co-ordination. Works on CIS-A2K request page, providing support to different communities in conducting events and activities.
1.5 Program Officer (finance, administrative co-ordination) ₹660,000.00 $8,745.00 For over-all finance, logistics, administration and other co-ordination. The officer takes care of the entire bookkeeping, expenses and bills management, auditing, financial reporting etc. The officer also makes works on payments and co-ordinates with vendors.
1.6 Program Advisor ₹576,000.00 $7,632.00 Advices the manager and the program for over-all planning and improvement. Helps to align the program with movement priorities and best practices.
2. Program expenses: Program and events expenses
2.1 General Community Support ₹560,000.00 $7,420.00 General community support fund, will be utilised for events and activities requested by and/or conducted for the communities. Request page support mostly come under this budget line.
2.2 Partnership Activities ₹450,000.00 $5,962.50 Annual expenses for all partnership activities.
2.3 Skill and capacity building initiatives ₹640,000.00 $8,480.00 Expense for skill-building initiatives, programs etc. This budget line does not include national-level events. If 2.4 is overspent, a portion may be booked here.
2.4 Wikimedia Events ₹800,000.00 $10,600.00 Mostly for large-scale in-person Wikimedia event. If we conduct a Train-the-Trainer or Advanced Wikidata Training, the expense is around ₹800,000 and ₹600,000 respectively (from previous experience, inflation is not included). So this budget line is essentially covers one large-scale or two to three medium-scale events.
2.5 Digitisation ₹400,000.00 $5,300.00 Digitisation expense for scanning work. See also: Books scanned under CIS-A2K program
2.6 Staff Travel and Stay ₹340,000.00 $4,505.00 Staff travel and stay for various meeting, program throughout the year.
2.7 Equipment and gadgets (community use only) ₹260,000.00 $3,445.00 Equipments (laptops, scanners) purchased for the community/affiliate.
2.8 Miscellaneous ₹128,000.00 $1,696.00 Contingency or incidental expenses. Around 1.2% of the over-all budget.
3. Institutional expenses
3.1 Institutional Development ₹901,400.00 $11,943.55 This is for institutional/organisational expense.10% of the total program expense. This is spent for various organisational needs such as remuneration of support staff, payment to auditors, office rent, electricity bill, water bill, equipments etc.
Total ₹9,915,400.00 $131,379.05 Total fund requested from Wikimedia Foudnation

23.4 Please include any additional observations or comments you would like to include about your budget.

Observations:
  • The remunerations are all-inclusive and includes HRA, TA, DA, and there is no other employee benefit.
  • The organisation makes consultancy agreement.

Please use this optional space to upload any documents that you feel are important for further understanding your proposal.

Other public document(s):

Final Message[edit]

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

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