Grants:PEG/Community of Wikimedians in India/WikiConference India 2016

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This WMF grant had a fiscal sponsor. The Centre for Internet & Society administered the grant on behalf of Community of Wikimedians in India.

statusfunded
Satdeep Gill/WikiConference India 2016
WikiConference India 2016 is an event to provide a common platform for all Wikimedians in India to meet and share their views, discuss challenges and exchange useful tips, best practices and other information. The Conference is open for participation of Wikimedians from all nations.
targetWikimedia projects in Indian languages, Wikidata, Wikimedia Commons and MediaWiki
strategic priorityIncrease Participation
start date1 July
start year2016
end date30 September
end year2016
budget (local currency)INR 33,36,500/-
3,343,160 (actual amount approved 24 June 2016)
budget (USD)US$ 49,627
(Assumed Exchange Rate: 1 US$ = 67.232 INR as on 03/06/2016)
grant typeGroup
non-profit statusGroup, no; Fiscal sponsor, yes
creatorSatdeep Gill
contact(s)• satdeepgill@gmail.com
organization• Community of Wikimedians in India
endorse


Goal[edit]

WikiConference India 2016 is India's biggest national-level Wikimedia event that provide a common platform for all Indic Wikimedians to-
  1. discuss the challenges and problems they are facing to execute their plans and projects and try to find solutions;
  2. tell about their works, workplans, achievements and activities and getting feedback;
  3. exchange useful tips, best practices and other information;
  4. improve collaborations with all the Indic-language communities;

Despite its name "Wikiconference India", the conference is open for participation of Wikimedians from all nations who are interested in Indian Wikiprojects-related works.

Plan[edit]

Activities[edit]

WikiConference India 2016 is a 3-day conference that aims to integrate Indic language communities. Here is a tentative 3-day program:

Day 1

8 am - Breakfast
9 am to 10:30 am Hackathon
10:30 to 11 am - Tea/Coffee Break
11 Am to 1 pm - Hackathon
1 pm to 2 pm - Lunch
2 pm to 3.30 pm - Hackathon
3.30 pm to 4:00 pm - Tea/Coffee Break
4 pm to 5 pm - Hackathon
6pm - Overnight Hackathon based on participants

Day 2

8 am - Breakfast
9 am to 10:30 am Opening Plenary Talk (Intro, Cultural Program to represent India(Aimed 10 mins for each community), Future Plans)
10:30 to 11 am - Tea/Coffee Break
11 am to 1 pm - Presentations
1 pm to 2 pm - Lunch
2 pm to 3.30 pm - Sessions [Note: This will help them to plan the sessions and host, its' not finalized, It's just an idea to plan. How many sessions to be conducted, who will host, how will they manage with rooms and etc.,]
3.30 pm to 4:00 pm - Tea/Coffee Break
4 pm to 5 pm - Sessions
5pm - Outing/Sightseeing to some library, museum, or tourist places

Day 3

Community Village - For all 22 Indic Language Project Community can raise request to PEG, if funding required
Inviting other Open Source initiatives, like Mozilla , Open Access India (Note: It will not come under the scholarships given for WCI)
Community Meetups (This can held in parallel)
8 am - Breakfast
9 am to 10:30 am Sessions
10:30 to 11 am - Tea/Coffee Break
11 Am to 1 pm - Presentations
1 pm to 2 pm - Lunch
2 pm to 3.30 pm - Sessions
3.30 pm to 4:00 pm - Tea/Coffee Break
4 pm to 5 pm - Sessions
5 pm - Outing/Sightseeing to some library, museum, or tourist places

Impact[edit]

Target readership[edit]

Editors from all the Indic Wikimedia projects are going to join this conference. They contribute to all the Wikimedia projects such as:

  1. Wikipedia,
  2. Wikimedia Commons,
  3. Wikisource,
  4. Wikiquotes,
  5. Wikivoyage etc.

So the event will try to empower the best editors from each and every Indic Wikimedia community. In addition to that we expect the participants will share their learnings with their own community members, so that they are also get benefited.

Fit with strategy[edit]

What crucial thing will the project try to change or benefit in the Wikimedia movement? Please select the Wikimedia strategic priority(ies) that your project most directly aims to impact and explain how your project fits. Most projects fit all strategic priorities. However, we would like project managers to focus their efforts on impacting 1–2 strategic priorities. Examples of strategic priorities can be found here.

Wikiconference India 2016 meets the following fit with strategy :
  • Increasing reach : stake holders of open knowledge, open data and open source movements are intended participants and we will have a follow up with them in long run/future activities.
    • Spreading the word about Wikimedia projects to general audience invited to the event
  • Increasing participation
    • Existing Wikipedians who have been part of volunteer teams in this event are groomed as leaders in respective communities
    • Training sessions for woman, advance training sessions for existing users will be facilitated
  • Increasing quality
    • Images to be added to commons and used on Wiki articles
    • Articles to be improved as part of pre and post conference activities

Measures of success[edit]

Please provide a list of both quantitative and qualitative criteria that will be used to determine how successful the project is. You will need to report on the success of the project according to these measures after the project is completed. See the PEG program resources for suggested measures of success.

The success of Wikiconference India 2016 will be measured through the following measures:

  1. We expect that the active community members from all the Indic language Wikipedias including English Wikipedia community members from India to participate;
  2. Encyclopedic content (articles, images and other media files) generated in all the Indic Wikimedia projects;
  3. At least one project with pan-Indian theme generating 50 articles;
  4. At least 1,000 photographs taken during the pre-conference work;
  5. At least 100 unused photographs from Wiki Loves Food included in articles.
  6. A new set of Wikimedians would be created from Chandigarh. At least 50 new editors will come on board Wikipedia and sister projects. Of these, 10 are expected to be active Wikimedians.
  7. Getting tax-payer funded knowledge missions to understand free licensing and getting them to participate.

Note: In addition to your project-specific measures of success, you will also be asked to report on some global metrics at the end of your final report. Please keep this in mind as you plan, and we'll support you as you begin your project.

Resources and risks[edit]

Resources[edit]

We have local organizing and national level teams to organize the whole event.
First WikiConference India happened in 2011 at Mumbai University. - Grant request and Report

Risks[edit]

  • A huge pan-India event like Wikiconference India is happening at such scale after almost 5 years, so logistics and costs are uncertain. The turnout may be huge or maybe less.
  • Another risk is the vastness of Indian-language communities and co-ordination. But with the current composition of the team, and past experience of organising such events, we anticipate that we’ll be able to address it.
  • Chandigarh, the location of the event, is located in far north of India but a large number of the active Indic Wikimedia communities are from South India. Because of the location, some people may be unwilling to travel so far. But we are trying to address this issue by providing air travels (to who?)for the people who will come from a long distance.
  • The conference may coincide with other important events in India such as UPSC Civil services prelims exams, so we are unsure if it’ll affect participation of a few editors.

Scholarship Applications[edit]

As the event is approaching we had to open scholarship applications with prior approval. Here are the statistics from the scholarship applications we received:

Total applicants: 452 (Male: 397 Female: 55)

Country-wise:

  • India: 348
  • Pakistan: 34
  • Bangladesh: 38
  • Nepal: 20
  • Sri Lanka: 8
  • Others: 4

Language-wise:

  • English: 240
  • Assamese: 3
  • Bengali: 36
  • Bhojpuri: 1
  • Hindi: 27
  • Gujarati: 3
  • Kannada: 11
  • Nepali: 8
  • Malayalam: 20
  • Marathi: 16
  • Maithili: 5
  • Odia: 16
  • Punjabi: 3
  • Sanskrit: 8
  • Sindhi: 3
  • Telugu: 12
  • Tamil: 20
  • Western Punjabi: 1
  • Urdu: 12
  • Other: 7

Budget[edit]

Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.

Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.


Assumed Exchange Rate: 1 US$ = 67.232 INR (As on 3/06/2016 from OANDA)

Budget Summary[edit]

  • Note1 - The budget is made keeping in mind an estimated 300 attendees.
  • Note2 - A laptop will be bought for Conference purposes and will be possessed by Punjabi Wikimedians User Group after the conference for conducting workshops and other events.
Income (Sources of revenue)
Code No. Item INR US$ %age Notes
WMF 1 WMF 3336500 49627 100.%
Total 3336500 49627 100 %
Outgo (Portfolio of expenses)
Code No. Item INR US$ %age Notes
FAT 1 Food, Accommodation & Local transport 1312200 19517 39.3%
EFM 2 Event Facilities and management Expenses 325400 4840 9.8%
FE 3 Featured Events 58000 863 1.7%
SPI 4 Swags, Publicity and Information Dispersal 188400 2802 5.6%
PCE 5 Pre-conference Events 15000 223 .4%
TER 6 Travel Expenditure Reimbursement 1437500 21381 43.1%
Total 3336500 49627 100 %


Estimated expenses[edit]

Food, Accommodation and Local Transport
Code No. Item Quantity INR US$ Rate Notes
FAT 1 Accommodation 1054 263500 3919 3.72
FAT 2 Afternoon Refreshments 952 95200 1416 1.49
FAT 3 Breakfast 1152 172800 2570 2.23
FAT 4 Dinner 982 294600 4382 4.46
FAT 5 Evening Refreshments 952 95200 1416 1.49
FAT 6 Forenoon refreshments 937 93700 1394 1.49
FAT 7 Local transport 145 58000 863 5.95
FAT 8 Local Transport or TA for guests 25 25000 372 14.87
FAT 9 Lunch 952 214200 3186 3.35
Total 1312200 19517
SWAGs, Publicity and Information Dispersal
Code No. Item Quantity INR US$ Rate Notes
SPI 1 Arch / Gate 10 10000 149 14.87
SPI 2 Badges Type 1 (Committee) 50 2500 37 .74
SPI 3 Badges Type 2 (Guest) 70 3500 52 .74
SPI 4 Badges Type 3 (Volunteer) 45 1800 27 .59
SPI 5 Badges Type 4 (Participant) 180 7200 107 .59
SPI 6 Boards 6 6000 89 14.87
SPI 7 Brochures 350 3500 52 .15
SPI 8 Certificates 300 6000 89 .3
SPI 9 General Mementos 50 10000 149 2.97
SPI 10 Notice 1000 4000 59 .06
SPI 11 Posters for Exhibition 50 2500 37 .74
SPI 12 Print-outs & Photocopies 1000 2500 37 .04
SPI 13 Registration 300 900 13 .04
SPI 14 Special Momentos for Chief Guests 25 12500 186 7.44
SPI 15 Wiki keychains 300 6000 89 .3
SPI 16 Wiki Stickers 300 3000 45 .15
SPI 17 Wiki T-Shirts 300 84000 1249 4.16
SPI 18 WikiHandbook / Diary 300 18000 268 .89
SPI 19 WikiPen 300 4500 67 .22
Total 188400 2802
Event facilities and management
Code No. Item Quantity INR US$ Rate Notes
EFM 1 Auditorium 1 20000 297 297.48
EFM 2 Car rentals (4 days) 4 15000 223 55.78
EFM 3 Contingency Expense 1 20000 297 297.48
EFM 4 Cultural event 1 30000 446 446.22
EFM 5 Fire & safety 1 500 7 7.44
EFM 6 First Aid 1 2000 30 29.75
EFM 7 Labour 12 6000 89 7.44
EFM 8 Laptop 1 30000 446 446.22
EFM 9 Media Interface / Press conference 1 10000 149 148.74
EFM 10 PA system 1 10000 149 148.74
EFM 11 Phone charges 15 7500 112 7.44
EFM 12 Police permissions & Security 1 5000 74 74.37
EFM 13 Postal 2 400 6 2.97
EFM 14 Rental Furniture 1 5000 74 74.37
EFM 15 Salary for staff asistance 3 75000 1116 371.85
EFM 16 Screen Projectors 4 8000 119 29.75
EFM 17 Seminar Halls (3 x 3 Days) 9 27000 402 44.62
EFM 18 Standby Generator 1 5000 74 74.37
EFM 19 Stationery 1 1000 15 14.87
EFM 20 Venue Decorations 1 8000 119 118.99
EFM 21 Video Recording & Documentation 1 35000 521 520.59
EFM 22 Walkie Talkies 20 5000 74 371.8%
Total 325400 4840
Featured Events
Code No. Item Quantity INR US$ Rate Notes
FE 1 Bus Rentals (Capacity 50 persons each) 6 36000 535 89.24
FE 2 Photowalk 4 10000 149 37.18
FE 3 Site Digitisation (QR Code) (GLAM) 2 6000 89 44.62
FE 4 Toll Tax and State Tax 6 6000 89 14.87
Total 58000 863
Travel expense re-imbursement
Code No. Item Quantity INR US$ Rate Notes
TER 1 Travel expense re-imbursement Type 1 80 1200000 17849 223.11
TER 2 Travel expense re-imbursement Type 2 40 200000 2975 74.37
TER 3 Travel expense re-imbursement Type 4 25 25000 372 14.87
TER 4 Travel expense re-imbursement Type 5 25 12500 186 7.44
Total 1437500 21381
Pre-conference expenses
Code No. Item Quantity INR US$ Rate Notes
PCE 1 Committee meetings 3 9000 134 44.62
PCE 2 Pre-conference outreach workshops 2 6000 89 44.62
Total 15000 223


Detailed break-up of expenses

Legend
INR = Indian Rupees; M = Mustered count; V = Voluntary Assistants; L = Local Participants; R = Remote Participants; SD = Special Delegates; SP = Student Participants; CG = Chief Guests; HA = Helper Assistants; MR= Media Representatives
Food, Accommodation & Local transport
Date Time Source Code Item Rate Quantity Amount Notes
INR US$ M V L R SD SP CG HA MR Total M V L R SD SP CG HA MR Total
2016/08/04 06:00 WMF FAT Breakfast 150 2.23 20 10 5 2 37 0 3000 1500 750 0 0 0 300 0 5550 Breakfast is meant for those who would have stayed back the previous night or those who would have arrived very early in the morning.
2016/08/04 11:00 WMF FAT Forenoon refreshments 100 1.49 20 10 5 2 37 0 2000 1000 500 0 0 0 200 0 3700 To be served at 10.30-11.00am between forenoon sessions
2016/08/04 01:00 WMF FAT Lunch 225 3.35 20 10 20 2 52 0 4500 2250 4500 0 0 0 450 0 11700 Typical rate for the lunch can vary within a margin depending upon the menu and serving style.
2016/08/04 03:00 WMF FAT Local transport 400 5.95 20 10 20 2 52 0 8000 4000 8000 0 0 0 800 0 20800 For taxis and rentals for stray jobs and emergency local transport
2016/08/04 04:00 WMF FAT Afternoon Refreshments 100 1.49 20 10 20 2 52 0 2000 1000 2000 0 0 0 200 0 5200 To be served at 15.30-16.00hrs between afternoon sessions
2016/08/04 07:00 WMF FAT Evening Refreshments 100 1.49 20 10 20 2 52 0 2000 1000 2000 0 0 0 200 0 5200 For late sessions and events (served between 18.30-19.30hrs)
2016/08/04 09:00 WMF FAT Dinner 300 4.46 30 10 40 2 82 0 9000 3000 12000 0 0 0 600 0 24600
2016/08/04 10:00 WMF FAT Accommodation 250 3.72 40 80 50 5 175 0 10000 20000 12500 0 0 0 1250 0 43750
2016/08/05 06:00 WMF FAT Breakfast 150 2.23 50 80 100 7 25 25 5 8 300 0 7500 12000 15000 1050 3750 3750 750 1200 45000
2016/08/05 03:00 WMF FAT Local transport 400 5.95 5 25 1 31 0 2000 10000 0 0 0 0 400 0 12400
2016/08/05 11:00 WMF FAT Forenoon refreshments 100 1.49 50 80 100 7 25 25 5 8 300 0 5000 8000 10000 700 2500 2500 500 800 30000
2016/08/05 01:00 WMF FAT Lunch 225 3.35 50 80 100 7 25 25 5 8 300 0 11250 18000 22500 1575 5625 5625 1125 1800 67500
2016/08/05 04:00 WMF FAT Afternoon Refreshments 100 1.49 50 80 100 7 25 25 5 8 300 0 5000 8000 10000 700 2500 2500 500 800 30000
2016/08/05 07:00 WMF FAT Evening Refreshments 100 1.49 50 80 100 7 25 25 5 8 300 0 5000 8000 10000 700 2500 2500 500 800 30000
2016/08/05 09:00 WMF FAT Dinner 300 4.46 50 80 100 7 25 25 5 8 300 0 15000 24000 30000 2100 7500 7500 1500 2400 90000
2016/08/05 10:00 WMF FAT Accommodation 250 3.72 50 80 100 25 25 5 8 293 0 12500 20000 25000 0 6250 6250 1250 2000 73250
2016/08/06 06:00 WMF FAT Breakfast 150 2.23 50 80 100 7 25 25 5 8 300 0 7500 12000 15000 1050 3750 3750 750 1200 45000
2016/08/06 03:00 WMF FAT Local transport 400 5.95 5 25 1 31 0 2000 10000 0 0 0 0 400 0 12400
2016/08/06 11:00 WMF FAT Forenoon refreshments 100 1.49 50 80 100 7 25 25 5 8 300 0 5000 8000 10000 700 2500 2500 500 800 30000
2016/08/06 01:00 WMF FAT Lunch 225 3.35 50 80 100 7 25 25 5 8 300 0 11250 18000 22500 1575 5625 5625 1125 1800 67500
2016/08/06 04:00 WMF FAT Afternoon Refreshments 100 1.49 50 80 100 7 25 25 5 8 300 0 5000 8000 10000 700 2500 2500 500 800 30000
2016/08/06 07:00 WMF FAT Evening Refreshments 100 1.49 50 80 100 7 25 25 5 8 300 0 5000 8000 10000 700 2500 2500 500 800 30000
2016/08/06 09:00 WMF FAT Dinner 300 4.46 50 80 100 7 25 25 5 8 300 0 15000 24000 30000 2100 7500 7500 1500 2400 90000
2016/08/06 10:00 WMF FAT Accommodation 250 3.72 50 80 100 25 25 5 8 293 0 12500 20000 25000 0 6250 6250 1250 2000 73250
2016/08/07 06:00 WMF FAT Breakfast 150 2.23 50 80 100 7 25 25 5 8 300 0 7500 12000 15000 1050 3750 3750 750 1200 45000
2016/08/07 03:00 WMF FAT Local transport 400 5.95 5 25 1 31 0 2000 10000 0 0 0 0 400 0 12400
2016/08/07 11:00 WMF FAT Forenoon refreshments 100 1.49 50 80 100 7 25 25 5 8 300 0 5000 8000 10000 700 2500 2500 500 800 30000
2016/08/07 01:00 WMF FAT Lunch 225 3.35 50 80 100 7 25 25 5 8 300 0 11250 18000 22500 1575 5625 5625 1125 1800 67500
2016/08/07 04:00 WMF FAT Afternoon Refreshments 100 1.49 50 80 100 7 25 25 5 8 300 0 5000 8000 10000 700 2500 2500 500 800 30000
2016/08/07 07:00 WMF FAT Evening Refreshments 100 1.49 50 80 100 7 25 25 5 8 300 0 5000 8000 10000 700 2500 2500 500 800 30000
2016/08/07 09:00 WMF FAT Dinner 300 4.46 50 80 100 7 25 25 5 8 300 0 15000 24000 30000 2100 7500 7500 1500 2400 90000
2016/08/07 10:00 WMF FAT Accommodation 250 3.72 50 80 100 25 25 5 8 293 0 12500 20000 25000 0 6250 6250 1250 2000 73250
2016/08/08 06:00 WMF FAT Breakfast 150 2.23 50 80 80 5 215 0 7500 12000 12000 0 0 0 750 0 32250
2016/08/08 12:00 WMF FAT Local Transport or TA for guests 1000 14.87 25 25 0 0 0 0 0 0 25000 0 0 25000
Event Facilities and management Expenses
Date Time Source Code Item Rate Quantity Amount Notes
INR US$ M V L R SD SP CG HA MR Total M V L R SD SP CG HA MR Total
2016/08/04 06:00 WMF EFM Auditorium 20000 297.48 1 1 20000 0 0 0 0 0 0 0 0 20000 Main venue
2016/08/04 06:00 WMF EFM Seminar Halls (3 x 3 Days) 3000 44.62 9 9 27000 0 0 0 0 0 0 0 0 27000 Parallel sessions, service rooms
2016/08/04 06:00 WMF EFM PA system 10000 148.74 1 1 10000 0 0 0 0 0 0 0 0 10000 Public Address system (Microphones, Speaker network, Stage & auditorium sound engineering)
2016/08/04 06:00 WMF EFM Media Interface / Press conference 10000 148.74 1 1 10000 0 0 0 0 0 0 0 0 10000 For arranging, communicating, co-ordinating and conducting print/air/net media and press conferences.
2016/08/04 06:00 WMF EFM Fire & safety 500 7.44 1 1 500 0 0 0 0 0 0 0 0 500 Precautionary safety measures and compliance to local law.
2016/08/04 06:00 WMF EFM First Aid 2000 29.75 1 1 2000 0 0 0 0 0 0 0 0 2000 Precautionary safety measure.
2016/08/04 06:00 WMF EFM Screen Projectors 2000 29.75 4 4 8000 0 0 0 0 0 0 0 0 8000
2016/08/04 06:00 WMF EFM Stationery 1000 14.87 1 1 1000 0 0 0 0 0 0 0 0 1000 Paper, pens, markers, gluesticks etc.
2016/08/04 06:00 WMF EFM Labour 500 7.44 12 12 6000 0 0 0 0 0 0 0 0 6000 Manual labour help for venue preparation
2016/08/04 06:00 WMF EFM Venue Decorations 8000 118.99 1 1 8000 0 0 0 0 0 0 0 0 8000 Necessary illumination, direction markers etc.
2016/08/04 06:00 WMF EFM Video Recording & Documentation 35000 520.59 1 1 35000 0 0 0 0 0 0 0 0 35000 Videography, editing and documentation
2016/08/04 06:00 WMF EFM Police permissions & Security 5000 74.37 1 1 5000 0 0 0 0 0 0 0 0 5000 Compliance certificates and fees
2016/08/04 06:00 WMF EFM Standby Generator 5000 74.37 1 1 5000 0 0 0 0 0 0 0 0 5000 Captive power supply backup
2016/08/04 06:00 WMF EFM Phone charges 500 7.44 15 15 7500 0 0 0 0 0 0 0 0 7500 For active office bearers and volunteers during all stages
2016/08/04 06:00 WMF EFM Postal 200 2.97 2 2 400 0 0 0 0 0 0 0 0 400 Snail mail postage expenses
2016/08/04 06:00 WMF EFM Car rentals (4 days) 3750 55.78 4 4 15000 0 0 0 0 0 0 0 0 15000 Standbye local transport arrangement for chief guests and general logistics
2016/08/04 06:00 WMF EFM Walkie Talkies 250 3.72 20 20 5000 0 0 0 0 0 0 0 0 5000 For secutiry and session management
2016/08/04 06:00 WMF EFM Contingency Expense 20000 297.48 1 1 20000 0 0 0 0 0 0 0 0 20000 Any untoward eventualities
2016/08/04 06:00 WMF EFM Salary for staff asistance 25000 371.85 3 3 75000 0 0 0 0 0 0 0 0 75000
2016/08/04 06:00 WMF EFM Laptop 30000 446.22 1 1 30000 0 0 0 0 0 0 0 0 30000
2016/08/04 06:00 WMF EFM Cultural event 30000 446.22 1 1 30000 0 0 0 0 0 0 0 0 30000
2016/08/04 06:00 WMF EFM Rental Furniture 5000 74.37 1 1 5000 0 0 0 0 0 0 0 0 5000
Featured Events
Date Time Source Code Item Rate Quantity Amount Notes
INR US$ M V L R SD SP CG HA MR Total M V L R SD SP CG HA MR Total
2016/08/04 06:00 WMF FE Bus Rentals (Capacity 50 persons each) 6000 89.24 6 6 36000 0 0 0 0 0 0 0 0 36000 For off-venue knowledge tours
2016/08/04 06:00 WMF FE Photowalk 2500 37.18 4 4 10000 0 0 0 0 0 0 0 0 10000 Refreshments and other petty expenses during photowalks
2016/08/04 06:00 WMF FE Site Digitisation (QR Code) (GLAM) 3000 44.62 2 2 6000 0 0 0 0 0 0 0 0 6000 Initial expenses for a proposed QR Code project around important landmarks of the City
2016/08/04 06:00 WMF FE Toll Tax and State Tax 1000 14.87 6 6 6000 0 0 0 0 0 0 0 0 6000 Initial expenses for a proposed QR Code project around important landmarks of the City
Swags, Publicity and Information Dispersal
Date Time Source Code Item Rate Quantity Amount Notes
INR US$ M V L R SD SP CG HA MR Total M V L R SD SP CG HA MR Total
2016/08/05 06:00 WMF SPI WikiHandbook / Diary 60 0.89 80 70 100 25 25 300 0 4800 4200 6000 0 1500 1500 0 0 18000 A guide on Wikiediting possibly with additional event-specific pages (Approx. 50-100 pages)
2016/08/05 06:00 WMF SPI Wiki T-Shirts 280 4.16 80 70 100 25 25 300 0 22400 19600 28000 0 7000 7000 0 0 84000
2016/08/05 06:00 WMF SPI WikiPen 15 0.22 80 70 100 25 25 300 0 1200 1050 1500 0 375 375 0 0 4500 Inexpensive bio-degradeable pens
2016/08/05 06:00 WMF SPI Wiki keychains 20 0.30 80 70 100 25 25 300 0 1600 1400 2000 0 500 500 0 0 6000
2016/08/05 06:00 WMF SPI Wiki Stickers 10 0.15 80 70 100 25 25 300 0 800 700 1000 0 250 250 0 0 3000
2016/08/05 06:00 WMF SPI Brochures 10 0.15 350 350 3500 0 0 0 0 0 0 0 0 3500 Very brief leaflets on event schedule (Approx 12xA5 pages)
2016/08/05 06:00 WMF SPI Notice 4 0.06 1000 1000 4000 0 0 0 0 0 0 0 0 4000 Single sheet memo style print-outs about the conference
2016/08/05 06:00 WMF SPI Posters for Exhibition 50 0.74 50 50 2500 0 0 0 0 0 0 0 0 2500 Large A1 or A2 size 120 GSM posters about Wikipedia editing and Wikimedia ecology for a proposed exhibition
2016/08/05 06:00 WMF SPI Print-outs & Photocopies 2.5 0.04 1000 1000 2500 0 0 0 0 0 0 0 0 2500 Stray print and photocopy jobs
2016/08/05 06:00 WMF SPI Badges Type 1 (Committee) 50 0.74 50 50 2500 0 0 0 0 0 0 0 0 2500 Chest Badges of various types
2016/08/05 06:00 WMF SPI Badges Type 2 (Guest) 50 0.74 70 70 3500 0 0 0 0 0 0 0 0 3500 -do-
2016/08/05 06:00 WMF SPI Badges Type 3 (Volunteer) 40 0.59 30 5 10 45 1200 0 0 0 0 0 0 200 400 1800 -do-
2016/08/05 06:00 WMF SPI Badges Type 4 (Participant) 40 0.59 180 180 7200 0 0 0 0 0 0 0 0 7200 -do-
2016/08/05 06:00 WMF SPI Registration 3 0.04 300 300 900 0 0 0 0 0 0 0 0 900 Material for the registration desks & stationary
2016/08/05 06:00 WMF SPI Certificates 20 0.30 300 300 6000 0 0 0 0 0 0 0 0 6000 For participants, Volunteers and presenters
2016/08/05 06:00 WMF SPI Arch / Gate 1000 14.87 10 10 10000 0 0 0 0 0 0 0 0 10000 Large decorative arches / flags at the entrances for public awareness of the event
2016/08/05 06:00 WMF SPI Boards 1000 14.87 6 6 6000 0 0 0 0 0 0 0 0 6000 Information posters / Flexi-boards at various city locations
2016/08/04 06:00 WMF SPI Special Momentos for Chief Guests 500 7.44 25 25 12500 0 0 0 0 0 0 0 0 12500 Souvenirs for special invited key-note speakers
2016/08/04 06:00 WMF SPI General Mementos 200 2.97 50 50 10000 0 0 0 0 0 0 0 0 10000 Souvenirs for general participants
Pre-conference Events
Date Time Source Code Item Rate Quantity Amount Notes
INR US$ M V L R SD SP CG HA MR Total M V L R SD SP CG HA MR Total
2016/08/04 06:00 WMF PCE Committee meetings 3000 44.62 3 3 9000 0 0 0 0 0 0 0 0 9000 Refreshments for participants in committee meetings
2016/08/04 06:00 WMF PCE Pre-conference outreach workshops 3000 44.62 2 2 6000 0 0 0 0 0 0 0 0 6000 Refreshment and other expenses for Workshop participants
Travel Expenditure Reimbursement
Date Time Source Code Item Rate Quantity Amount Notes
INR US$ M V L R SD SP CG HA MR Total M V L R SD SP CG HA MR Total
2016/08/04 06:00 WMF TER Travel expense re-imbursement Type 1 15000 223.11 80 80 0 0 0 1200000 0 0 0 0 0 1200000 Air-tickets for long range attendees.
2016/08/04 06:00 WMF TER Travel expense re-imbursement Type 2 5000 74.37 40 40 0 0 0 200000 0 0 0 0 0 200000 Train tickets for mid-range attendees
2016/08/04 06:00 WMF TER Travel expense re-imbursement Type 4 1000 14.87 25 25 0 0 0 25000 0 0 0 0 0 25000 Land transport for regional attendees
2016/08/04 06:00 WMF TER Travel expense re-imbursement Type 5 500 7.44 25 25 0 0 0 12500 0 0 0 0 0 12500 Land transport for local attendees

Total cost of project:[edit]

Indian Rupees (INR) 3,336,500 equivalent to US Dollars (USD) 49,627(As per the quoted rate INR/USD = 67.2320 as on 3rd June, 2016)

Total amount requested from the Project and Event Grants program

Indian Rupees (INR) 3,336,500 equivalent to US Dollars (USD) 49,627 (As per the quoted rate INR/USD = 67.2320 as on 3rd June, 2016)

Additional sources of revenue that may fund part of this project, and amounts funded
We are looking for sponsors.

Non-financial requirements[edit]

See a description of non-financial assistance available. Please inform the Wikimedia Foundation (WMF) of any requests for non-financial assistance now.

Requests for non-financial assistance, if any
None

Discussion[edit]

Community notification[edit]

You are responsible for notifying relevant communities of your proposal, so that they can help you! Depending on your project, notification may be most appropriate on a village pump, talk page, mailing list. Please paste a link below to where the relevant communities have been notified of this proposal, and to any other relevant community discussions. Need notification tips?

Since August 2015, all Wikimedia communities with a presence in India are updated regularly through their village pumps. We also have a dedicated mailing list for the conference. Latest update seeking support and feedback for the conference can be found below:

Endorsements[edit]

Do you think this project should be selected for a Project and Event Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.

  1. Adesh31 (talk) 03:06, 11 April 2016 (UTC)
  2. tony 04:19, 11 April 2016 (UTC)
  3. Sankoswal (talk) 08:42, 11 April 2016 (UTC)
  4. I will support this project. Reportershan (talk) 15:12, 11 April 2016 (UTC)
  5. Soni (talk) 01:23, 12 April 2016 (UTC)
  6. I will support this project. - Fotokannan (talk) 14:03, 13 April 2016 (UTC)
  7. Much needed event for rebooting the Indian Wikimedia community. Disclaimer: I am part of the WCI 2016 organizing team. Ravi (talk) 16:13, 16 April 2016 (UTC)
  8. I support the event as its much needed for the growth of Indian Wikimedia Community. Disclaimer: I am part of the WCI 2016 finance team and local organizing team. Dr. Manavpreet Kaur (talk) 15:59, 17 April 2016 (UTC)
  9. Best wishes! AbhiSuryawanshi (talk) 20:46, 17 April 2016 (UTC)
  10. Nice to see a nationwide participation to run an event such as this. It's a must have project to gear up the community for larger collaborations in future. Omshivaprakash (talk) 19:12, 18 April 2016 (UTC)
  11. I support Neechalkaran (talk) 00:16, 25 April 2016 (UTC)
  12. Sivakosaran (talk) 06:06, 25 April 2016 (UTC)
  13. This is an excellent forum to increase interaction and set direction/goals for the Indic Wikipedia community. अभय नातू (talk) 14:49, 28 April 2016 (UTC)
  14. I second Ravi. The community direly needs revival. I hope this conference also provides a space to kickstart conversations and work around new issues and stalled ones and does not become a space where dead horses are flogged. [Disclosure: I am a member of the Diversity and Inclusion team at WCI '16.] -- Rohini (talk) 15:56, 1 May 2016 (UTC)
  15. Supporting --Manojk (talk) 11:42, 8 May 2016 (UTC)
  16. I Support. தமிழ்க்குரிசில் (talk) 16:35, 8 May 2016 (UTC)
  17. Full support --Sreejith K (talk) 20:22, 9 May 2016 (UTC)
  18. This is a brisk and wonderful period in the ongoing internet penetration era of the weft and warp of India and her neighboring countries. The time is ripe with massive growth rates of both mobile and wide-screen internet usage. However, the average common public of Indian subcontinent are yet far away from the ecology of Wikipedia and Wikimedia missions. Someone must NOW show them vividly that there exists this thing called Wikipedia and Wikipedia belongs to them too. Just as the WCI2011 program held in Mumbai, great are the expectations of how this pan-nation meetup would cause yet another grand leap of Wikipedia users, both readers and editors. This program will definitely place Wikimedia projects at a much wider and higher perspective to all participating volunteers as well as the spectating mass and media. I strongly endorse as well as offer my voluntary contributions to this endeavor. ViswaPrabhaവിശ്വപ്രഭtalk 21:14, 9 May 2016 (UTC)
  19. This is a welcome initiative. This will definitely help in dialogue between the various Indian language Wiki contributors as well as lay the ground for an eventual Wikimania in India. There could be a number of chance collaborations waiting to happen. -- Sundar (talk) 03:55, 10 May 2016 (UTC)
  20. Support Support - Akhilan (talk)
  21. Conferece help to build a bond between the communities. 14.139.171.162 04:44, 10 May 2016 (UTC)
  22. I strongly support this. - Shubha (talk) 07:24, 10 May 2016 (UTC)
  23. There is definitely a need for a diverse representatives of the community to bring their minds together for discussion and debate on a whole range of topics and the physical meet seems to be the only hope given the inability to communicate in a written form over the Internet, across languages and other divides. Shyamal (talk) 13:27, 10 May 2016 (UTC)
  24. Support Support-Excited to be a part of this fantastic Event. Ranjithsiji (talk) 15:02, 10 May 2016 (UTC)
  25. Support Support Its been years since the last event and this is needed to expand reach to people as the internet is expanding rapidly in India. Local language community will enlarge by such activities. -Nizil Shah (talk) 17:42, 10 May 2016 (UTC)
  26. Support Support Sugeesh (talk) 10:00, 11 May 2016 (UTC)
  27. Support Support Such interlanguage plateforms helps in proliferating successfull ideas and brings forward innovative suggessions --Sushant savla (talk) 15:47, 11 May 2016 (UTC)
  28. Support SupportJayantanth (talk) 19:22, 11 May 2016 (UTC)
  29. Symbol support vote.svg--ஆதரவு. I am repeating the points of Sundar. We (me & Tshrinivasan) already working on PAWS to increase all the Indian Wiktionary contributions and its need. It will be a great success like OCR4Wikisource. Punjabi's are having long history in our national integration. I am very eager to meet most of Indian contributors because we are living with <1000kms distance in different states of government.Meeting is possible, only event like this. --Info-farmer (talk) 02:28, 12 May 2016 (UTC)
  30. Support Support This is a brilliant initiative which will increase the collaboration between interlanguage Wikipedia. As a result it will make the Wikipedia community stronger.--Sajid Reza Karim 04:06, 12 May 2016 (UTC)
  31. Support Support -- Keep going ... this time it looks like better planning than 2011. Best Wishes. -- naveenpf (talk) 04:51, 12 May 2016 (UTC)
  32. Support Support. The conference is a much needed one to bring in synergies between various Indic language wikis.Balajijagadesh (talk) 05:37, 12 May 2016 (UTC)
  33. Support Support. Mohammed Ammar (talk) 12:46, 13 May 2016 (UTC)
  34. Support Support -- Dineshkumar Ponnusamy (talk) 05:49, 18 May 2016 (UTC)
  35. Support Support -- Biplab Anand (Talk) 07:26, 18 May 2016 (UTC)
  36. Support Support Past WikiConferences in India have been the most attended Wikimedia events in the world. Conferences in India have a higher chance for success in attendance and impact than Wikimedia events elsewhere, and also, success is more likely with lower funding than elsewhere in the world. This is a modest request for a conference this size, and modest even among conferences in India. It might be worthwhile for the Wikimedia Foundation to provide event coordination and event reporting advice and support beyond just the funding, but as far as the likelihood of a meaningful event with significant outcomes at this funding level, that seems like a safe risk. Blue Rasberry (talk) 14:43, 19 May 2016 (UTC)
  37. i love wikipedia....!!!! Gokulraj3 (talk) 12:16, 22 May 2016 (UTC)
  38. I extend my full Support Support and wish this event all the success! Face-smile.svg -- Mouryan (talk) 15:12, 22 May 2016 (UTC)
  39. Complete Support Support from my part as a core organizer of the conference. This project has been planned to connect all Indic language communities together and learn from each other's experience. The diverse nature of all Indian Wikimedia projects is itself a huge challenge, but it is worthy to unite for future collaborations. Looking forward. -- Bodhisattwa (talk) 12:33, 26 May 2016 (UTC)
  40. Support Support-Janak Bhatta (talk) 11:13, 29 May 2016 (UTC)
  41. nice Yadavrohit72003 (talk) 16:15, 29 May 2016 (UTC)
  42. Support Support--Rijinatwiki (talk) 06:01, 30 May 2016 (UTC)
  43. Support Support- Csyogi (talk) 07:17, 30 May 2016 (UTC)
  44. Strong Support Support. Ibrahim Husain Meraj (talk) 09:00, 2 June 2016 (UTC)
  45. I strongly support the conference Support SupportDr. Manavpreet Kaur (talk) 08:58, 15 June 2016 (UTC)
  46. Support Strong support ~ Moheen (talk) 00:23, 21 June 2016 (UTC)
  47. Support Strong support --AbdealiJK (talk) 04:07, 21 June 2016 (UTC)
  48. Santoshi Tiwari (talk) 12:24, 23 June 2016 (UTC)SantoshiWiki
  49. Support Strong support Muhammad Shuaib (talk) 21:13, 3 July 2016 (UTC)
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