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Wikimania 2016 bids/Esino Lario/Costs/Participants

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The concept of Wikimania Esino Lario is that attending the talks, the discussions and all the events is free of charge. Nevertheless we had to create a cheap flat rate (we set 20 euro for 1-3 days and 35 euro for 5 days) necessary to register the participants in order to manage issues related to insurance for civil liability, connectivity and safety and security; we included in the rate the t-shirt, the programme and for the 5 days the welcome bag.

Compared to the initial estimated costs, we decided to increase the quota for the accommodation to allow us to manage all together the beds available in Esino Lario (in apartments, dorms and hotel). Differently from other Wikimania, we created a registration cost which also includes dinner, to allow scholarship recipients to have all costs covered; the cost of dinner and such was increased in May 2015 according to the suggestions provided by Ellie Young and Garfield Byrd during the Wikimedia Foundation site-visit. We separated the transport from and to the airport to allow people to select it or not and we have calculated the registration also by including the cost of the t-shirts and welcome beg.