We expect 700 participants at Wikimania Esino Lario and the event is designed for 1'000. At the moment, the events which have reached a larger number of participants have been Wikimania in English-speaking cities, including also daily registrations and occasional attendees. Having an event in English in a non English speaking countries has a specific impact on daily registrations and occasional attendees; we expect some people to pass-by (around 100 people who have a house in Esino Lario and 100 people for Milan area coming for the day), but Esino Lario is not a large city and – for how our event is conceived – the emphasis is on the people staying for the entire event and we are not focusing on occasional pass-by attendees.
A larger outreach program is designed through communication and with a specific series of presentations, meetings and training in Italian before and after the event; Wikimania is a great chance to provide visibility to the Wikimedia projects, but not all events and initaitves needs to take place during the conference week. Our plan is to take advantage of the Wikimania momentum to involve the territory and to reinforce the activities of Wikimedia Italia and Wikimedia CH.
It can be relevant to note that the planning of Wikimania Esino Lario has already allowed to establish links with Expo Milan 2015 (in the first months of planning we were considering organizing the event in 2015), and we had already meetings with provincial and regional public administrators, and with institutions and companies. We expect the implementation of the event to take full advantage of these contacts to foster communication of the Wikimedia projects and the implementation of the "before and after the event" program.
This hypothesis is only meant to have some references to plan transport, visa and flows (in participants possible numbers for pre-conference, conference and post-conference). This hypothesis is based on the numbers above (with the assumption that participants in an event in Italy might be more numerous from Italy and Europe) and it is based on the estimates below (related to Wikimedia Chapters and scholarships).
Estimated location of arrival and departure
Varenna (probably trains from CH, DE)
Airport Orio al Serio
Estimated provenance (necessary to plan transport)
Total of non local
Percentage of non local
North America and Oceania
Wikimedia Chapters (board, staff, further scholarships) - Excluding Italy