Wikimania 2016 bids/Esino Lario/Costs

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Information

The budget of Wikimania Esino Lario is currently 435'000 euro with a confirmed contribution of 200'000 euro from Wikimedia Foundation, 190'000 euro from Cariplo Foundation and contributions from Associazione Amici del Museo delle Grigne Onlus / Ecomuseo delle Grigne, Wikimedia Italia, Comunità montana della Valsassina Valvarrone Val d'Esino e Riviera, ODL, A+E Milano srl. All expenses will be fully reported with receipts and reports of payments within the project Wikimania Esino Lario - Protagonismo culturale offline e online (in Italian).

Expected Expense Unit Number Days Euro Dollars
Coffee breaks preconference Food €5 700 2 €7.000 $8.736
Coffee breaks conference Food €5 1000 3 €15.000 $18.720
Lunch preconference Food €10 700 2 €14.000 $17.472
Lunch conference Food €10 1000 3 €30.000 $37.440
Welcome reception/party and closing party Food €13 1000 2 €26.000 $32.448
Accommodation+breakfast for organizers, volunteers, guests Participants €15 200 5 €15.000 $18.720
Transport for organizers, volunteers, guests Participants € 50 200 €10.000 $12.480
Busses from the airports Participants € 450 8 3 €10.800 $13.478[1]
Insurance + SIAE Venue €10.000 $12.480
Tensile structure Venue €15.000 $18.720
Meeting rooms (staircases for security, electrical system check, rented forniture, cleaning) Venue €30.000 $37.440
Equipment rental/A-V expense Technical €13.000 $16.224
Electricity Technical €4.000 $4.992
Connectivity Technical €40.000 $49.920
Audio visual, recording and uploads (no streaming planned) Communication €4.000 $4.992
Registration packet (lanyards, badge holders, bag, t-shirts, conference brochure) Communication €10 1000 €10.000 $12.480
Registration (charges for the system, rental of equipment for the on-site registration and badges) Organization €3.205 $4.000
Staff (management, communication consultant) Organization € 16.026 $20.000
Contingency/Misc. Expenses Organization € 8.090 $10.096
Total expenses €281.121 $350.838

Currency exchange 1 euro = $1,248


Notes[edit]

  1. 8 busses for 450€ each.