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Wikimania 2016 bids/Esino Lario/Equipment rental/A-V expense

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Wikimania Haifa.

All rooms used for presentations will be equipped with LCD Projector, screen, microphones, power sockets/strips for the expected number of people and all room will of course equipped with large sheets, pens and paper. The theatre of the kindergarten is already equipped (projector, screen, stage, microphone), and the Associazione Amici del Museo delle Grigne con provide 4 projectors and an audio system for free. We have also contacted an art and media centre in Milan to check if it is possible to borrow from them some equipment (5 projectors); we do not have confirmation jet.

If meeting rooms are not used for presentations but for meetings and discussions we will equip them accordingly. Two installations are a bit more complex of the others (and therefore more expensive): the sport hall (projector, screen, audio, power sockets/strips) and the tensile structure or the former cinema. For the installation of the audio in the sport hall we will have the support and advice of Alberto Pinto who is specialized in audio systems. We are deciding how to equip the smaller rooms (up to 35); the audio system doesn't seem to be necessary and eventually a monitor appears to be more appropriate.

Expense Number Days Cost/Unit Total in euro Total in dollars
Rented equipment (projector, audio, screen) - Tensile structure and sport hall 2 5 € 2.500,00 € 5.000,00 $ 6.862,45
Stationery, computer rentals, printer, electronics & others 8 € 4.000 $ 5.489,96
Already available projectors 4
Already available audio system 1
Already equipped Theatre Kindergarten (projector, audio, screen) 1
Permanent equipment (projector, audio, screen) - Primary school and multimedia room of the new museum 2 € 3.600,00 € 7.200,00 $ 9.881,93
Total amount planned in the estimated costs € 16.200,00 $ 22.234,34
Currency € 1,00 $ 1,37