Wikimedia Conference 2016/Eligibility Criteria

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Eligibility criteria[edit]

Please check the below list carefully before registering. It provides you with crucial information on the eligibility criteria and status for participating at the Wikimedia Conference as well as to which participant group you belong to. Moreover, it displays the group related travel and accommodation booking process as well as the participant number regulations.

Eligibility criteria and status[edit]

The eligibility criteria for participating in the Wikimedia Conference 2016 are aligned to the Affiliates’ Agreements with the Wikimedia Foundation.

Chapters, Thematic Organizations and User Groups must have shown signs of recent activity and be up-to-date on their reporting by the eligibility deadline (January 1). Moreover, affiliations need to have been officially recognized by the Wikimedia Foundation before December 1, 2015. The columns “Recent activity?”, “Up-to-date on reports?”, “Eligible?”give information about the eligibility status. If you are not yet eligible, we recommend you to catch up with the aforementioned. Whether your affiliation is ready to register, is highlighted in the table below.

Importantly, catching up on your reporting may be as simple as updating your listing and reporting links on the report page. We are watching updates to that page and will be making updates to the eligibility listing accordingly.

Participant groups[edit]

The organization or committee you represent as well your need for funding, determines to which participant group you belong to and your travel and accommodation process.

  • Group 1: Representatives of Chapters, Thematic Organizations and User Groups with an annual plan grant (APG). Participants from this group have to arrange and pay for their travel/accommodation by themselves.
Note that all organizations receiving FDC APG funding will be in Group 1, as those organizations have the option to move funding from other areas of their budget to attend the conference, even if they have not set aside funds specifically for the conference.
  • Group 2: Representatives of Chapters, Thematic Organizations and User Groups which don’t receive funding via an annual plan grant (APG). WMF Travel department will arrange the travel and WMDE will do the hotel booking based on the information provided in the registration form.
  • Group 3: Representatives of the committees WMF board, FDC, AffCom or WMF staff. Travel and accommodation for this group will be organized by WMF Travel staff.

The table below shows to which group your affiliation belongs to. Please make sure to select the appropriate group code according to this overview in the registration form and keep the group related accommodation and travel booking process in mind (column “Travel and hotel booking organized by”).

Participant number regulation[edit]

Chapters and Thematic Organizations can send two delegates; or up to four, if they have paid staff; User Groups can send one delegate. Affiliates are asked to only send delegates that are well-informed in goings-on at the affiliate, able to confidently answer questions about it and share experience from their group. They should also be empowered to commit their group to involvement in proposed projects or initiatives. We also advise to check the guideline "How to select the delegates" for that purpose.

Overview Eligibility Statuses of Chapters, Thematic Organizations, User Groups and Others[edit]

Chapters[edit]

Affiliation Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding? Group Number of participants allowed Travel and hotel booking organized by
Icons-flag-ar.png Wikimedia Argentina Y Y Y Yes Yes Group 1 2-4 Affiliate
Icons-flag-am.png Wikimedia Armenia Y Y Y Yes Yes Group 1 2-4 Affiliate
Icons-flag-au.png Wikimedia Australia Y Y Y Yes No Group 2 2 WMF/WMDE
Icons-flag-bd.png Wikimedia Bangladesh Y Y Y Yes No Group 2 2 WMF/WMDE
Icons-flag-be.png Wikimedia Belgium Y Y Y Yes No Group 2 2 WMF/WMDE
Icons-flag-ca.png Wikimedia Canada Y Y Y Yes No Group 2 2 WMF/WMDE
Icons-flag-cz.png Wikimedia Česká republika Y Y Y Yes No Group 2 2-4 WMF/WMDE
Icons-flag-ch.png Wikimedia CH Y Y Y Yes Yes Group 1 2-4 Affiliate
Icons-flag-cl.png Wikimedia Chile Y Y Y Yes No Group 2 2 WMF/WMDE
Icons-flag-dk.png Wikimedia Danmark Y Y Y Yes No Group 2 2 WMF/WMDE
Icons-flag-de.png Wikimedia Deutschland Y Y Y Yes Yes Group 1 2-4 Affiliate
Icons-flag-us.png Wikimedia District of Columbia Y Y Y Yes No Group 2 2 WMF/WMDE
Icons-flag-ee.png Wikimedia Eesti Y Y Y Yes No Group 2 2-4 WMF/WMDE
Icons-flag-es.png Wikimedia España Y Y Y Yes No Group 2 2 WMF/WMDE
Icons-flag-fr.png Wikimédia France Y Y Y Yes Yes Group 1 2-4 Affiliate
Icons-flag-hk.png Wikimedia Hong Kong Y NoN NoN No No
Icons-flag-in.png Wikimedia India Y NoN NoN No No Group 2 2-4 WMF/WMDE
Icons-flag-id.png Wikimedia Indonesia Y Y Y Yes No Group 2 2-4 WMF/WMDE
Icons-flag-il.png Wikimedia Israel Y Y Y Yes Yes Group 1 2-4 Affiliate
Icons-flag-it.png Wikimedia Italia Y Y Y Yes Yes Group 1 2-4 Affiliate
Icons-flag-mo.png Wikimedia Macau NoN NoN NoN No No
Icons-flag-mk.png Wikimedia Macedonia NoN NoN NoN No No
Icons-flag-hu.png Wikimédia Magyarország Y Y Y Yes No Group 2 2-4 WMF/WMDE
Icons-flag-mx.png Wikimedia México Y Y Y Yes No Group 2 2 WMF/WMDE
Icons-flag-nl.png Wikimedia Nederland Y Y Y Yes Yes Group 1 2-4 Affiliate
Icons-flag-us.png Wikimedia New York City Y Y Y Yes No Group 2 2 WMF/WMDE
Icons-flag-no.png Wikimedia Norge Y Y Y Yes Yes Group 1 2-4 Affiliate
Icons-flag-at.png Wikimedia Österreich Y Y Y Yes Yes Group 1 2-4 Affiliate
Icons-flag-ph.png Wikimedia Philippines Y NoN NoN No No Group 2 2 WMF/WMDE
Icons-flag-pl.png Wikimedia Polska Y Y Y Yes No Group 2 2-4 WMF/WMDE
Icons-flag-pt.png Wikimedia Portugal Y Y Y Yes No Group 2 2 WMF/WMDE
Icons-flag-rs.png Wikimedia Serbia Y Y Y Yes Yes Group 1 2-4 Affiliate
Icons-flag-za.png Wikimedia South Africa Y Y Y Yes No Group 2 2 WMF/WMDE
Icons-flag-fi.png Wikimedia Suomi Y Y Y Yes No Group 2 2 WMF/WMDE
Icons-flag-se.png Wikimedia Sverige Y Y Y Yes Yes Group 1 2-4 Affiliate
Icons-flag-tw.png Wikimedia Taiwan Y Y Y Yes No Group 2 2 WMF/WMDE
Icons-flag-uk.png Wikimedia UK Y Y Y Yes Yes Group 1 2-4 Affiliate
Icons-flag-uy.png Wikimedia Uruguay Y Y Y Yes No Group 2 2 WMF/WMDE
Icons-flag-ve.png Wikimedia Venezuela Y Y Y Yes No Group 2 2 WMF/WMDE
Icons-flag-ru.png Wikimedia Russia Y Y Y Yes No Group 2 2 WMF/WMDE
Icons-flag-ua.png Wikimedia Ukraine Y Y Y Yes Yes Group 1 2-4 Affiliate

Thematic organizations[edit]

Affiliation Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding? Group Number of participants allowed Travel and hotel booking organized by
Amical Wikimedia Y Y Y Yes Yes Group 1 2-4 Affiliate

User Groups[edit]

Affiliation Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding? Group Number of participants allowed Travel and hotel booking organized by
Azerbaijani Wikimedians User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of Republic of Srpska Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of Bashkortostan User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of Bulgaria User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia Community User Group Brasil NoN NoN NoN No No
Wikimedia Community Brazilian Group of Education and Research Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia Community User Group Belarus Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia Community User Group Côte d'Ivoire Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia User Group China Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of Colombia User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia Digitization User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Algeria Wikimedians User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedistas de Ecuador Y Y Y Yes No Group 2 1 WMF/WMDE
Egypt Wikimedians User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Esperanto kaj Libera Scio Y Y Y Yes No Group 2 1 WMF/WMDE
Persian Wiki User Group NoN NoN NoN No No
Wikimedia Community User Group Georgia Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia Ghana User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia Community User Group Greece Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia Community Ireland User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Iraqi Wikimedians Y Y Y Yes No Group 2 1 WMF/WMDE
Iranian Wikimedians User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of Iceland User Group Y Y Y Yes No Group 2 1 WMF/WMDE
위키미디어 대한민국 (Wikimedians of Korea) Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of the Levant Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia LGBT Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of Latvia User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia MA User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Shared Knowledge (Macedonia) Y Y Y Yes No Group 2 1 WMF/WMDE
MediaWiki Farmers User Group Y Y Y Yes No Group 2 1 WMF/WMDE
MediaWiki Stakeholders' Group Y Y Y Yes No Group 2 1 WMF/WMDE
Tec de Monterey Wiki Learning Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia User Group Nigeria Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of Nepal Y Y Y Yes No Group 2 1 WMF/WMDE
PhilWiki Community Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia Community User Group Pakistan NoN NoN NoN No No
Punjabi Wikimedians Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of Albanian Language User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians in Thailand Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia TN User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Cascadia Wikimedians User Group Y Y Y Yes No Group 2 1 WMF/WMDE
GLAM-Wiki US Consortium Y NoN NoN No No Group 2 1 WMF/WMDE
North Carolina Triangle Wikipedians Y Y Y Yes No Group 2 1 WMF/WMDE
New England Wikimedians Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of Uzbekistan Community Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimujeres Y Y Y Yes No Group 2 1 WMF/WMDE
The Wikinewsie Group NoN NoN NoN No No
Wiki Project Med Y Y Y Yes No Group 2 1 WMF/WMDE
Wikisource Community User Group Y Y Y Yes No Group 2 1 WMF/WMDE
WikiWomen's User Group Y Y Y Yes No Group 2 1 WMF/WMDE

Allied Organizations (Not Recognized)[edit]

Affiliation Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding? Group Number of participants allowed Travel and hotel booking organized by
Wiki Education Foundation Y Y Y Yes No Group 1 2 Allied Organization
Centre for Internet & Society - Access to Knowledge Program Y Y Y Yes Yes Group 1 2 Allied Organization