User:JAnstee (WMF)/Sandbox/Draft/Eligibility Draft
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Please check the below list carefully before registering. It provides you with crucial information on the eligibility criteria and status for participating at the Wikimedia Conference as well as to which participant group you belong to. Moreover, it displays the group related travel and accommodation booking process as well as the participant number regulations.
Eligibility criteria and status
[edit]The eligibility criteria for participating in the Wikimedia Conference 2018 are aligned to the Affiliates’ Agreements with the Wikimedia Foundation.
Chapters, Thematic Organizations, and User Groups must have shown signs of recent activity (within the past six months as of September 30, 2017) and be up-to-date on their reporting by the eligibility deadline (December 15, 2017). Moreover, affiliations need to have been officially recognized by the Wikimedia Foundation before Jan 1, 2017. The columns “Recent activity?”, “Up-to-date on reports?”, “Eligible?” give information about the eligibility status. If you are not yet eligible, we recommend you to catch up with the aforementioned. Whether your affiliation is ready to register, is highlighted in the table below.
Importantly, catching up on your reporting may be as simple as updating your listing and reporting links on the report page. We are watching updates to that page and will be making updates to the eligibility listing accordingly.
Participant groups
[edit]The organization or committee you represent as well your need for funding, determines to which participant group you belong to and your travel and accommodation process.
- Group 1: Representatives of Chapters, Thematic Organizations and User Groups with a full process annual plan grant (APG via FDC process) and Allied Organizations. Participants from this group have to arrange and pay for their travel/accommodation by themselves. Note that all organizations receiving FDC APG funding will be in Group 1, as those organizations have the option to move funding from other areas of their budget to attend the conference, even if they have not set aside funds specifically for the conference.
- Group 2: Representatives of Chapters, Thematic Organizations and User Groups which do not receive funding via an annual plan grant (APG via FDC process). This group includes organizations who receive funding through Simple Annual Plan Grants (Simple APG). WMDE will do the travel arrangement and hotel booking based on the information provided in the registration form.
- Group 3: Representatives of the committees WMF Board of Trustees, FDC, AffCom or WMF staff. Travel and accommodation for this group will be organized by WMF Travel staff.
- Group 4: Additional experts invited by the Program and Engagement Coordinator to complement the conference program, individual community members who come from underrepresented communities and who have demonstrated project or community leadership. Travel and accommodation for this group will be organized by WMDE.
The table below shows to which group your affiliation belongs to. Please make sure to select the appropriate group code according to this overview in the registration form and keep the group related accommodation and travel booking process in mind (column “Travel and hotel booking organized by”).
Participant number regulation
[edit]- Chapters, Thematic Organizations and User Groups may send two delegates. Chapters which employ at least 0.5 FTE by Sep 1, 2017, may send one additional delegate who is a paid staff member.
- Allied organizations may send two delegates.
- The biggest ten language communities (by numbers of active editors [>5 edits/month]) that are not represented by any current affiliate, may send one delegate. As per October 2017, these are the Japanese, Vietnamese, Tamil, Slovak, Croatian, Cantonese, Slovene, Lithuanian, Malayalam and Telugu communities.
Affiliates are asked to only send delegates that are well-informed in goings-on at the affiliate, able to confidently answer questions about it and share experience from their group. They should also be empowered to commit their group to involvement in proposed projects or initiatives. We also advise to check the guideline "How to select the delegates" for that purpose.
Overview Eligibility Statuses of Chapters, Thematic Organizations, User Groups and Others
[edit]Chapters
[edit]| Affiliate Name | Recent activity? | Up-to-date on reports? | Eligible? | Ready to register? | APG funding | Group | Staff? | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|---|---|---|---|---|
 Wikimedia Armenia
|
|
|
Pending Reporting |
|
FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Argentina
|
|
|
|
|
FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Österreich
|
|
|
|
|
FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Australia
|
|
Due October |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
 Wikimedia Bangladesh
|
|
|
|
|
No | Group 2 | 2 | WMDE | |
 Wikimedia Belgium
|
|
|
|
|
No | Group 2 | 2 | WMDE | |
 Wikimedia Canada
|
|
|
|
|
sAPG | Group 2 | 2 | WMDE | |
 Wikimedia CH
|
|
|
|
|
FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Chile
|
|
|
|
|
? | Group 2 | 2 | WMDE | |
 Wikimedia Česká republika
|
|
|
|
|
sAPG | Group 2 | > .5 FTE Staff | 3 | WMDE |
 Wikimedia Deutschland
|
|
|
|
|
FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Danmark
|
|
|
Pending Reporting |
|
No | Group 2 | 2 | WMDE | |
 Wikimedia Eesti
|
|
|
|
|
sAPG | Group 2 | > .5 FTE Staff | 3 | WMDE |
 Wikimedia España
|
|
|
Pending Reporting |
|
sAPG | Group 2 | > .5 FTE Staff | 3 | WMDE |
 Wikimedia Suomi
|
|
|
Pending Reporting |
|
sAPG | Group 2 | > .5 FTE Staff | 3 | WMDE |
 Wikimédia France
|
|
|
|
|
FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimédia Magyarország
|
|
|
|
|
No | Group 2 | 2 | WMDE | |
 Wikimedia Indonesia
|
|
|
|
|
sAPG | Group 2 | > .5 FTE Staff | 3 | WMDE |
 Wikimedia Israel
|
|
|
|
|
FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia India
|
|
|
Pending Reporting |
|
No | Group 2 | 2 | WMDE | |
 Wikimedia Italia
|
|
|
Pending Reporting |
|
No | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia México
|
|
|
Pending Reporting |
|
No | Group 2 | 2 | WMDE | |
 Wikimedia Nederland
|
|
|
|
|
FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Norge
|
|
|
|
|
FDC | Group 1 | 2 | Affiliate | |
 Wikimedia Polska
|
|
|
Pending Reporting |
|
No | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Portugal
|
|
|
Pending Reporting |
|
No | Group 2 | 2 | WMDE | |
 Wikimedia Serbia
|
|
|
|
|
FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Russia
|
|
|
Pending Reporting |
|
No | Group 2 | 2 | WMDE | |
 Wikimedia Sverige
|
|
|
|
|
FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Taiwan
|
|
|
Pending Reporting |
|
sAPG | Group 2 | > .5 FTE Staff | 3 | WMDE |
 Wikimedia Ukraine
|
|
|
Pending Reporting |
|
FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia UK
|
|
|
|
|
FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia District of Columbia
|
|
|
Pending Reporting |
|
sAPG | Group 2 | > .5 FTE Staff | 3 | WMDE |
| Wikimedia New York City
|
|
|
|
|
sAPG | Group 2 | > .5 FTE Staff | 3 | WMDE |
 Wikimedia Uruguay
|
|
|
|
|
No | Group 2 | 2 | WMDE | |
 Wikimedia Venezuela
|
|
|
Pending Reporting |
|
No | Group 2 | 2 | WMDE | |
 Wikimedia South Africa
|
|
|
Pending Reporting |
|
No | Group 2 | > .5 FTE Staff | 3 | WMDE |
Thematic Organizations
[edit]| Affiliate Name | Recent activity? | Up-to-date on reports? | Eligible? | Ready to register? | APG funding | Group | Staff? | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|---|---|---|---|---|
| Amical Wikimedia |
|
|
|
|
FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
Wikimedia User Groups
[edit]| Affiliate Name | Recent activity? | Up-to-date on reports? | Eligible? | Ready to register? | APG funding | Group | Staff? | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|---|---|---|---|---|
| Algeria Wikimedians User Group |
|
|
Pending Reporting |
|
No | Group 2 | 2 | WMDE | |
| Art+Feminism User Group |
|
Due Sept 26 |
|
Pending Reporting | sAPG | Group 2 | > .5 FTE Staff | 2 | WMDE |
| Azerbaijani Wikimedians User Group |
|
Due Sept 12 |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
| Wikimedians of Republic of Srpska |
|
Due October |
|
Pending Reporting | sAPG | Group 2 | 2 | WMDE | |
| Wikimedians of Bashkortostan User Group |
|
Due November |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
| Basque Wikimedians User Group |
|
|
|
|
No | Group 2 | 2 | WMDE | |
| Wikimedians of Bulgaria User Group |
|
|
Pending Reporting |
|
No | Group 2 | 2 | WMDE | |
| Wikimedia Community User Group Brasil |
|
|
|
|
sAPG | Group 2 | 2 | WMDE | |
| Wiki Education Brazil User Group |
|
|
Pending Reporting |
|
sAPG | Group 2 | 2 | WMDE | |
| Wikimedia Community User Group Belarus |
|
|
Pending Reporting |
|
No | Group 2 | 2 | WMDE | |
| Wikimedia Community User Group Côte d'Ivoire |
|
Due November |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
| Wikimedia Community User Group in China |
|
|
Pending Reporting |
|
No | Group 2 | 2 | WMDE | |
| Wikimedians of Colombia User Group |
|
|
Appears inactive |
|
No | Group 2 | 2 | WMDE | |
| Wikimedia Digitization User Group |
|
|
|
|
No | Group 2 | 2 | WMDE | |
| Wikimedistas de Ecuador |
|
Due Sept 18 |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
| Egypt Wikimedians User Group |
|
|
|
|
No | Group 2 | 2 | WMDE | |
| Esperanto kaj Libera Scio |
|
Due November |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
| Wikimedia Community User Group Georgia |
|
|
Appears inactive |
|
No | Group 2 | 2 | WMDE | |
| Wikimedia Community User Group Ghana |
|
Due Sept 30 |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
| GLAM Macedonia User Group |
|
Due Sept 26 |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
| Wikimedia Community User Group Greece |
|
|
|
|
No | Group 2 | 2 | WMDE | |
| Wikipedia Community Schools Association Greece |
|
|
|
|
No | Group 2 | 2 | WMDE | |
| Wikimedia Community Ireland User Group |
|
Due December |
|
Pending Reporting | sAPG | Group 2 | > .5 FTE Staff | 2 | WMDE |
| Iraqi Wikimedians |
|
Due October |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
| Iranian Wikimedians User Group |
|
|
Appears inactive |
|
No | Group 2 | 2 | WMDE | |
| 위키미디어 대한민국(Wikimedians of Korea) |
|
|
|
|
No | Group 2 | 2 | WMDE | |
| Wikimedians of the Levant User Group |
|
|
Pending Reporting |
|
No | Group 2 | 2 | WMDE | |
| Wikimedia LGBT |
|
Due Sept 30 |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
| Wikimedia Community User Group Sri Lanka |
|
|
Appears inactive |
|
No | Group 2 | 2 | WMDE | |
| Wikimedians of Latvia User Group |
|
|
|
|
No | Group 2 | 2 | WMDE | |
| Wikimedia MA User Group (Morocco) | Due October |
|
Pending Reporting | No | Group 2 | 2 | WMDE | ||
| Maithili Wikimedians User Group |
|
|
|
|
No | Group 2 | 2 | WMDE | |
| Shared Knowledge (Macedonia) |
|
|
|
|
sAPG | Group 2 | > .5 FTE Staff | 2 | WMDE |
| Wikimedia Community User Group Malta |
|
|
Pending Reporting |
|
No | Group 2 | 2 | WMDE | |
| MediaWiki Stakeholders' Group |
|
Due November |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
| Tec de Monterey Wiki Learning |
|
|
|
|
No | Group 2 | 2 | WMDE | |
| Wikimedia User Group Nigeria |
|
|
|
|
No | Group 2 | 2 | WMDE | |
| Wikimedians of Nepal |
|
|
|
|
No | Group 2 | 2 | WMDE | |
| Punjabi Wikimedians |
|
Due November |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
| PhilWiki Community |
|
|
Appears inactive |
|
No | Group 2 | 2 | WMDE | |
| Wikimedia Community User Group Pakistan |
|
|
|
|
No | Group 2 | 2 | WMDE | |
| Wikimedians of Albanian Language User Group |
|
|
Pending Reporting |
|
No | Group 2 | 2 | WMDE | |
| Wikimedians in Thailand |
|
|
Appears inactive |
|
No | Group 2 | 2 | WMDE | |
| Wikimedia Tunisia User Group |
|
Due December |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
| Wikimedia Community User Group Turkey |
|
|
|
|
No | Group 2 | 2 | WMDE | |
| Tremendous Wiktionary User Group |
|
|
|
|
No | Group 2 | 2 | WMDE | |
| Cascadia Wikimedians User Group |
|
Due December |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
| Wikimedians of Colorado User Group |
|
|
|
|
No | Group 2 | 2 | WMDE | |
| Florida Librarians of Wikipedia User Group |
|
|
|
|
No | Group 2 | 2 | WMDE | |
| Georgia Piedmont Wikimedians User Group |
|
|
Appears inactive |
|
No | Group 2 | 2 | WMDE | |
| Wikimedians of Iowa User Group |
|
|
Appears inactive |
|
No | Group 2 | 2 | WMDE | |
| Kentucky Wikimedians User Group |
|
|
Appears inactive |
|
No | Group 2 | 2 | WMDE | |
| North Carolina Triangle Wikipedians User Group |
|
|
|
|
No | Group 2 | 2 | WMDE | |
| New England Wikimedians |
|
Due December | Pending Reporting |
|
No | Group 2 | 2 | WMDE | |
| Ohio Wikimedians User Group |
|
|
Pending Reporting |
|
No | Group 2 | 2 | WMDE | |
| Wikimedians of Uzbekistan Community |
|
Due October | Appears inactive |
|
No | Group 2 | 2 | WMDE | |
| Wikimujeres |
|
Due November |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
| Whose Knowledge? |
|
|
|
|
No | Group 2 | 2 | WMDE | |
| Wiki Project Med |
|
Due December |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
| Wikisource Community User Group |
|
Due November |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
| WikiToLearn User Group |
|
|
Appears inactive |
|
No | Group 2 | 2 | WMDE | |
| Wikiversity Journal User Group |
|
|
Pending Reporting |
|
No | Group 2 | 2 | WMDE | |
| WikiWomen's User Group |
|
|
Pending Reporting |
|
No | Group 2 | 2 | WMDE | |
| WikiConference North America |
|
Due November |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
| WikIDonne |
|
Due November |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
| Wikimaps User Group |
|
Due November |
|
Pending Reporting | No | Group 2 | 2 | WMDE | |
| Karavali Wikimedians User Group |
|
1st Year |
|
Not until WMCon 2019 | No | n/a | n/a | 0 | n/a |
| Wikimedians of Erzya language User Group |
|
1st Year |
|
Not until WMCon 2019 | No | n/a | n/a | 0 | n/a |
| West Bengal Wikimedians User Group |
|
1st Year |
|
Not until WMCon 2019 | No | n/a | n/a | 0 | n/a |
| Wikimedians of Lëtzebuerg User Group |
|
1st Year |
|
Not until WMCon 2019 | No | n/a | n/a | 0 | n/a |
| Wikimedians of Peru User Group |
|
1st Year |
|
Not until WMCon 2019 | No | n/a | n/a | 0 | n/a |
| Commons Photographers User Group |
|
1st Year |
|
Not until WMCon 2019 | No | n/a | n/a | 0 | n/a |
| Wikivoyage Association |
|
1st Year |
|
Not until WMCon 2019 | No | n/a | n/a | 0 | n/a |
| Wikimedia Tool Developers Group |
|
1st Year |
|
Not until WMCon 2019 | No | n/a | n/a | 0 | n/a |
| Wikipedia Library User Group |
|
1st Year |
|
Not until WMCon 2019 | No | n/a | n/a | 0 | n/a |
| Odia Wikimedians User Group |
|
1st Year |
|
Not until WMCon 2019 | No | n/a | n/a | 0 | n/a |
| Hindi Wikimedians User Group |
|
1st Year |
|
Not until WMCon 2019 | No | n/a | n/a | 0 | n/a |
| Wikimedians of Cameroon User Group |
|
1st Year |
|
Not until WMCon 2019 | No | n/a | n/a | 0 | n/a |
| Wikimedians of Chicago User Group |
|
1st Year |
|
Not until WMCon 2019 | No | n/a | n/a | 0 | n/a |
| Wikimedia Community User Group Malaysia |
|
1st Year |
|
Not until WMCon 2019 | No | n/a | n/a | 0 | n/a |
| San Diego Wikimedians User Group |
|
1st Year |
|
Not until WMCon 2019 | No | n/a | n/a | 0 | n/a |
| Open Foundation West Africa |
|
1st Year |
|
Not until WMCon 2019 | No | n/a | n/a | 0 | n/a |
Allied Organizations
[edit]| Affiliate Name | Recent activity? | Up-to-date on reports? | Eligible? | Ready to register? | APG funding | Group | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|---|---|---|---|
| Centre for Internet & Society - Access to Knowledge Program |
|
|
FDC | Group 1 | 2 | Allied Organization | ||
| Wiki Education Foundation |
|
|
sAPG | Group 1 | 2 | Allied Organization |
Category:Wikimedia Conference 2018|Eligibility Criteria