Wikimedia Conference 2017/Eligibility Criteria

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Please check the below list carefully before registering. It provides you with crucial information on the eligibility criteria and status for participating at the Wikimedia Conference as well as to which participant group you belong to. Moreover, it displays the group related travel and accommodation booking process as well as the participant number regulations.

Eligibility criteria and status[edit]

The eligibility criteria for participating in the Wikimedia Conference 2017 are aligned to the Affiliates’ Agreements with the Wikimedia Foundation.

Chapters, Thematic Organizations and User Groups must have shown signs of recent activity (within the last six months) and be up-to-date on their reporting by the eligibility deadline (December 1, 2016). Moreover, affiliations need to have been officially recognized by the Wikimedia Foundation before March 30, 2016. The columns “Recent activity?”, “Up-to-date on reports?”, “Eligible?”give information about the eligibility status. If you are not yet eligible, we recommend you to catch up with the aforementioned. Whether your affiliation is ready to register, is highlighted in the table below.

Importantly, catching up on your reporting may be as simple as updating your listing and reporting links on the report page. We are watching updates to that page and will be making updates to the eligibility listing accordingly.

Participant groups[edit]

The organization or committee you represent as well your need for funding, determines to which participant group you belong to and your travel and accommodation process.

  • Group 1: Representatives of Chapters, Thematic Organizations and User Groups with a full process annual plan grant (APG). Participants from this group have to arrange and pay for their travel/accommodation by themselves.
Note that all organizations receiving FDC APG funding will be in Group 1, as those organizations have the option to move funding from other areas of their budget to attend the conference, even if they have not set aside funds specifically for the conference.
  • Group 2: Representatives of Chapters, Thematic Organizations and User Groups which do not receive funding via an annual plan grant (APG). This group includes organizations who receive funding through Simple Annual Plan Grants (Simple APG). WMF Travel department will arrange the travel and WMDE will do the hotel booking based on the information provided in the registration form.
  • Group 3: Representatives of the committees WMF board, FDC, AffCom or WMF staff. Travel and accommodation for this group will be organized by WMF Travel staff.
  • Group 4: Additional representatives from eligible affiliates who would otherwise have only one representative in Berlin, Individual community members who come from underrepresented communities and who have demonstrated project or community leadership, as well as community Stewards, to participate in the strategy track. Travel and accommodation for this group will be organized by WMF Travel staff.

The table below shows to which group your affiliation belongs to. Please make sure to select the appropriate group code according to this overview in the registration form and keep the group related accommodation and travel booking process in mind (column “Travel and hotel booking organized by”).

Participant number regulation[edit]

  • Chapters and Thematic Organizations with full APG funding may send two delegates (board or staff). If they employ at least 0.5 FTE by October 31, 2016, they may send one additional delegate who is a paid staff member.
  • Chapters and User Groups may send one delegate. Chapters and User Groups who employ at least 0.5 FTE by October 31, 2016 may send one additional delegate who is a paid staff member.
  • Allied organizations may send two delegates.

Affiliates are asked to only send delegates that are well-informed in goings-on at the affiliate, able to confidently answer questions about it and share experience from their group. They should also be empowered to commit their group to involvement in proposed projects or initiatives. We also advise to check the guideline "How to select the delegates" for that purpose.

Overview Eligibility Statuses of Chapters, Thematic Organizations, User Groups and Others[edit]

Chapters[edit]

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Icons-flag-am.png Wikimedia Armenia YesY YesY YesY Yes Yes Group 1 3 Affiliate
Icons-flag-ar.png Wikimedia Argentina YesY YesY YesY Yes Yes Group 1 3 Affiliate
Icons-flag-at.png Wikimedia Österreich YesY YesY YesY Yes Yes Group 1 3 Affiliate
Icons-flag-au.png Wikimedia Australia YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Icons-flag-bd.png Wikimedia Bangladesh YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Icons-flag-be.png Wikimedia Belgium YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Icons-flag-ca.png Wikimedia Canada YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Icons-flag-ch.png Wikimedia CH YesY YesY YesY Yes Yes Group 1 3 Affiliate
Icons-flag-cl.png Wikimedia Chile YesY NoN NoN No No Group 2 1+1 WMF/WMDE
Icons-flag-cz.png Wikimedia Česká republika YesY YesY YesY Yes No Group 2 2 WMF/WMDE
Icons-flag-de.png Wikimedia Deutschland YesY YesY YesY Yes Yes Group 1 3 Affiliate
Icons-flag-dk.png Wikimedia Danmark YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Icons-flag-ee.png Wikimedia Eesti YesY YesY YesY Yes No Group 2 2 WMF/WMDE
Icons-flag-es.png Wikimedia España YesY YesY YesY Yes No Group 2 2 WMF/WMDE
Icons-flag-fi.png Wikimedia Suomi YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Icons-flag-fr.png Wikimédia France YesY YesY YesY Yes Yes Group 1 3 Affiliate
Icons-flag-hk.png Wikimedia Hong Kong NoN NoN NoN No No Group 2 1 WMF/WMDE
Icons-flag-hu.png Wikimédia Magyarország YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Icons-flag-id.png Wikimedia Indonesia YesY YesY YesY Yes No Group 2 2 WMF/WMDE
Icons-flag-il.png Wikimedia Israel YesY YesY YesY Yes Yes Group 1 3 Affiliate
Icons-flag-in.png Wikimedia India YesY NoN NoN No No Group 2 1 WMF/WMDE
Icons-flag-it.png Wikimedia Italia YesY YesY YesY Yes No Group 1 3 Affiliate
Icons-flag-mk.png Wikimedia Macedonia NoN NoN NoN No No Group 2 1 WMF/WMDE
Icons-flag-mo.png Wikimedia Macau NoN NoN NoN No No Group 2 1 WMF/WMDE
Icons-flag-mx.png Wikimedia México YesY NoN NoN No No Group 2 1+1 WMF/WMDE
Icons-flag-nl.png Wikimedia Nederland YesY YesY YesY Yes Yes Group 1 3 Affiliate
Icons-flag-no.png Wikimedia Norge YesY YesY YesY Yes Yes Group 1 3 Affiliate
Icons-flag-ph.png Wikimedia Philippines YesY NoN NoN No No Group 2 1 WMF/WMDE
Icons-flag-pl.png Wikimedia Polska YesY YesY YesY Yes No Group 1 3 Affiliate
Icons-flag-pt.png Wikimedia Portugal NoN NoN NoN No No Group 2 1+1 WMF/WMDE
Icons-flag-rs.png Wikimedia Serbia YesY YesY YesY Yes Yes Group 1 3 Affiliate
Icons-flag-ru.png Wikimedia Russia YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Icons-flag-se.png Wikimedia Sverige YesY YesY YesY Yes Yes Group 1 3 Affiliate
Icons-flag-tw.png Wikimedia Taiwan YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Icons-flag-ua.png Wikimedia Ukraine YesY YesY YesY Yes Yes Group 1 3 Affiliate
Icons-flag-uk.png Wikimedia UK YesY YesY YesY Yes Yes Group 1 3 Affiliate
Icons-flag-us.png Wikimedia District of Columbia YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Icons-flag-us.png Wikimedia New York City YesY YesY YesY Yes No Group 2 2 WMF/WMDE
Icons-flag-uy.png Wikimedia Uruguay NoN NoN NoN No No Group 2 1 WMF/WMDE
Icons-flag-ve.png Wikimedia Venezuela YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Icons-flag-za.png Wikimedia South Africa YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE

Thematic Organizations[edit]

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Amical Wikimedia YesY YesY YesY Yes Yes Group 1 3 Affiliate

Wikimedia User Groups[edit]

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Art+Feminism User Group YesY n/a -1st Year NoN Not eligible No n/a 0 n/a
Azerbaijani Wikimedians User Group YesY YesY YesY Yes No Group 2 1 WMF/WMDE
Wikimedians_of_Republic_of_Srpska YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedians of Bashkortostan User Group YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Basque Wikimedians User Group YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedians of Bulgaria User Group YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community User Group Brasil YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community Brazilian Group of Education and Research YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community User Group Belarus YesY YesY YesY Yes No Group 2 1+1 n/a
Wikimedia Community User Group Côte d'Ivoire YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community User Group in China YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedians of Colombia User Group YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedia Digitization User Group NoN NoN NoN No No Group 2 1 WMF/WMDE
Algeria Wikimedians User Group YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedistas de Ecuador YesY NoN NoN No No Group 2 1 WMF/WMDE
Egypt Wikimedians User Group YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Esperanto kaj Libera Scio YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community User Group Georgia YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community User Group Ghana YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
GLAM Macedonia User Group YesY n/a -1st Year NoN Not eligible No n/a 0 n/a
Wikimedia Community User Group Greece YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikipedia Community Schools Association Greece YesY n/a -1st Year NoN Not eligible No n/a 0 n/a
Kentucky Wikimedians User Group YesY n/a -1st Year NoN Not eligible No n/a 0 n/a
Wikimedia Community Ireland User Group YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Iraqi Wikimedians YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Iranian Wikimedians User Group YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedians of Iceland User Group NoN NoN NoN No No Group 2 1 WMF/WMDE
위키미디어 대한민국(Wikimedians of Korea) YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedians of the Levant User Group YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedia LGBT YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community User Group Sri Lanka YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedians of Latvia User Group YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedia MA User Group (Morocco) YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Maithili Wikimedians User Group YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Shared Knowledge (Macedonia) YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community User Group Malta YesY n/a -1st Year NoN Not eligible No n/a 0 n/a
MediaWiki Farmers User Group NoN NoN NoN No No Group 2 1 WMF/WMDE
MediaWiki Stakeholders' Group YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Tec de Monterey Wiki Learning YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedia User Group Nigeria YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedians of Nepal NoN NoN NoN No No Group 2 1 WMF/WMDE
Punjabi Wikimedians YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
PhilWiki Community YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community User Group Pakistan NoN NoN NoN No No Group 2 1 WMF/WMDE
Wikimedians of Albanian Language User Group YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedians in Thailand YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedia Tunisia User Group YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community User Group Turkey YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Tremendous Wiktionary User Group YesY n/a -1st Year NoN Not eligible No n/a 0 n/a
Cascadia Wikimedians User Group YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikimedians of Colorado User Group YesY YesY YesY Yes No Group 2 1 WMF/WMDE
Florida Librarians of Wikipedia User Group YesY n/a -1st Year NoN Not eligible No n/a 0 n/a
Georgia Piedmont Wikimedians User Group YesY YesY YesY Yes No Group 2 1 WMF/WMDE
GLAM-Wiki US Consortium NoN NoN NoN No No Group 2 1 WMF/WMDE
Wikimedians of Iowa User Group YesY n/a -1st Year NoN Not eligible No n/a 0 n/a
Kentucky Wikimedians User Group YesY n/a -1st Year NoN Not eligible No n/a 0 n/a
North Carolina Triangle Wikipedians User Group YesY YesY YesY Yes No Group 2 1 WMF/WMDE
New England Wikimedians YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Ohio Wikimedians User Group YesY n/a -1st Year NoN Not eligible No n/a 0 n/a
Wikimedians of Uzbekistan Community NoN NoN NoN No No Group 2 1 WMF/WMDE
Wikimujeres YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Whose Knowledge? YesY n/a -1st Year NoN Not eligible No n/a 0 n/a
The Wikinewsie Group NoN NoN NoN No No Group 2 1 WMF/WMDE
Wiki Project Med YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
Wikisource Community User Group YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE
WikiToLearn User Group YesY n/a -1st Year NoN Not eligible No n/a 0 n/a
Wikiversity Journal User Group NoN n/a -1st Year NoN Not eligible No n/a 0 n/a
WikiWomen's User Group YesY YesY YesY Yes No Group 2 1+1 WMF/WMDE

Allied Organizations[edit]

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Centre for Internet & Society - Access to Knowledge Program YesY YesY YesY Yes Yes Group 1 2 Allied Organization
Wiki Education Foundation YesY YesY YesY Yes No Group 1 2 Allied Organization