Grants:Project/Rapid/WBG/Annual Plan 2019-20/Report

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Report accepted
This report for a Rapid Grant approved in FY 2018-19 has been reviewed and accepted by the Wikimedia Foundation.
  • To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/WBG/Annual Plan 2019-20.
  • You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
  • You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.


Goals[edit]

Did you meet your goals? Are you happy with how the project went?

Project Metrics[edit]

Target outcome Achieved outcome Explanation
2 Onsite Editathons X mark.svg Not done Suitable venue could not be found
1 article writing Contest
  • approx 30 articles were to be created.
1 article writing editathon
  • 32 articles were created and expanded.
Too many article writing contests are happening in Wikimedia nowadays, occupying almost all possible dates and finding gaps to introduce another article writing contest was not possible. It was decided by the UG that another contest will put burden to the community and the idea was abandoned.
1 proofreading contest in Bengali Wikisource
  • approx. 20 books were to be proofread
Yes check.svg Done
  • 12 books were proofread completely.
Expenses were taken care of by CIS-A2K.
Wiki Loves Monuments 2019 in India Yes check.svg Done Expenses were taken care of by CIS-A2K.
2 meetups 6 meetups including Annual General Meeting of the user group.
4 Workshops 1 workshop The violent political situation in the state before, during and after Indian General Election, 2019 led to cancel few workshops for safety reason
5 Wiki Exploration documentation Yes check.svg Done Thanks to @Amitabha Gupta:, the projects were successfully executed.
1 Wiki Takes Kolkata Yes check.svg Done Thanks to @Amitabha Gupta: who took care of planning and executing the event.
1 Museum Documentation not in a very organized way, but yes Yes check.svg Done for 1 museum
5-10 contents released Yes check.svg Done for 10 books


Outcome[edit]

Please report on your original project targets.

Individual Project Metrics[edit]

Target outcome Achieved outcome Explanation
Wiki Explores Purba Bardhaman - Phase I
  • 27 historical and archeological heritage sites of Purba Bardhaman district, West Bengal had been photo documented.
  • 246 images has been uploaded to Commons till date, all of which were not previously documented on any Wikimedia sites.
GLAM - Purulia
  • First such initiative was taken from the user group to document old manuscripts.
  • 5 manuscript was scanned from individual collectors.
Wiki Explores Bankura - Phase II
  • 31 historical and archeological heritage sites of Bankura district, West Bengal had been photo documented.
  • 212 images has been uploaded to Commons till date.
Wikipedia Takes Kolkata IX
  • Ninth iteration of the Wiki Takes Kolkata happened.
  • 8 photographers participated including 2 female participants.
  • 23 heritage structures were covered.
  • 212 images were uploaded to Wikimedia Commons.
Wiki Explores Paschim Medinipur - Phase I
  • 100 historical and archeological heritage sites of Paschim Medinipur district, West Bengal had been photo documented.
  • 1145 images has been uploaded to Commons till date, all of which were not previously documented on any Wikimedia sites.
Annual General Meeting
  • First ever Annual General Meeting was conducted after adoption of Bylaws.
Wiki Explores Purba Bardhaman - Phase II
  • 52 historical and archeological heritage sites of Purba Bardhaman district, West Bengal had been photo documented.
  • 580 images has been uploaded to Commons till date, all of which were not previously documented on any Wikimedia sites.
Wiki Explores Purba Medinipur - Phase I
  • 42 historical and archeological heritage sites of Purba Medinipur district, West Bengal had been photo documented.
  • 386 images has been uploaded to Commons till date, all of which were not previously documented on any Wikimedia sites.
Wiki Explores Cooch Behar - Phase I
  • 20 historical and archeological heritage sites of Bankura district, West Bengal had been photo documented.
  • 430 images has been uploaded to Commons till date, all of which were not previously documented on any Wikimedia sites.
WikiWorkshop Hooghly
  • Workshop was conducted outside Kolkata.
  • Wikimedia Commons was shown to targeted audience who participated in an associated photo-walk in the locality.
  • 33% of the participants were female.
Documenting Kolkata Heritage
  • Heritage structures of 13 municipality wards of Kolkata Municipal Corporation were photo-documented.
Content donation and scanning
  • Copyright of 10 books of 2 Bengali authors were released under CC-BY-SA 4.0 license.
  • 10904 pages were scanned and post-processed.


Learning[edit]

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

  • What worked well?
Events/Projects Remarks
Workshop
  • Highly experienced Wikimedians conducted workshop as resource persons ensuring quality of the events.
Wikipedia Takes
  • Experienced travel and heritage writer from the community led the event ensuring photo-coverage of under-represented areas.
Wiki Explores
  • High enthusiasm, dedication and extreme passion to document heritage structures in remote and under-represented areas, which are in verge of destruction, made it possible to execute the Wiki Explores project under odd conditions.
  • We are also fortunate to have @Amitabha Gupta: for planning and successfully executing the events.
Documenting Kolkata Heritage
  • First attempt from the user group was taken by the user group members to document heritage structures of Kolkat in very organized way.
GLAM
  • Old manuscripts were scanned in a remote district of West Bengal.
Content Donation
  • The user group was able to release copyright of 10 books from 2 Bengali authors.
Meetups
  • 2 Wikisource meetups were organized.
  • First Annual General Meeting of the user group was organized.
  • We were able to explore few free venues for the meetups.
In general
  • This time, the user group asked the community to plan and execute projects as per their need in a decentralized bottom-up way and support was provided.
  • WBG was helped by CIS-A2K to arrange free venues for workshop and other logistics support.
  • The projects were conducted at a very low cost.
  • Documentation is done in a more structured and organized way.
  • What did not work so well?
Events/Projects Remarks
Wikipedia Takes
  • Relevant Wikidata items and Wikipedia articles are still not created, mainly because the projects were executed by Commons contributors.
  • Uploading all images from all participants could not be ensured.
  • Post photo-walk workshop was not planned to help new users.
  • Use of uploaded images in different Wikimedia projects were low.
  • Very few Images were nominated for valued and quality images.
Wiki Explores
  • Relevant Wikidata items and Wikipedia articles are still not created for many heritage structures, mainly because the projects were executed by Commons contributors. These task are in the pipeline.
  • Use of uploaded images in different Wikimedia projects were low.
  • Very few Images were nominated for valued and quality images.
  • Heritage sites are scattered and distant, situated in remote places, significantly causing reduction of time and energy.
  • To reduce the cost of the project, we have relied on one Wikimedian to execute the projects, other community members have thus missed the opportunity to be part of the documentation effort.
GLAM - Purulia
  • It was not an official GLAM, just enough effort was spent to document the manuscripts.
  • Follow-up could not be done because of lack of manpower.
Content donation and scanning
  • The post-processing time is time-consuming and tiring, so we couldn't get more books scanned.
  • As we have only one scanner and that too is not working for last few months, we had to stop scanning processing.
In general
  • Few projects committed by the community members was not executed which led us to have some unspent money.


  • What would you do differently next time?
    • Wikidata items will have to be created at the earliest.
    • The percentage of use of images contributed in Commons will be ensured, but we are also aware that takes some time.
    • Nominations of images contributed in Commons for Valued Images and Quality Images will be increased.
    • GLAM initiatives will be taken in a more organized way.
    • WBG will closely work with CIS-A2K with respect to build institutional partnerships.

Finances[edit]

Grant funds spent[edit]

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

SL. No. Event/Project Item Description Date Budget breakdown INR per Event/Project USD per Event/Project
(1 INR = 0.014 USD as of 29.02.2020)
Remarks
1 Wiki Explores Purba Bardhaman - Phase I Transport 23.02.2019 5746 6356 88.984
Food 610
2 Kolkata Meetup, April Logistics 07.04.2019 2340 2790 39.06
Food 450
3 GLAM Purulia Accomodation 15.05.2019 1025 2650 37.10
Food 425
Transport 1200
4 Barak Bangla Language Movement Editathon 2019 0 0 0
5 Kolkata Meetup, July Food 16.06.2019 766 766 10.72
6 Bengali Wikisource Meetup, Kharagpur 08.09.2019 0 0 0
7 Wiki Explores Bankura - Phase II Transport 14.09.2019 - 15.09.2019 5250 7926 110.96
Accomodation 1100
Food 1576
8 Wikipedia Takes Kolkata IX Food 22.09.2019 300 300 4.20
9 Kolkata Meetup, December Food 01.12.2019 761 910 12.74
10 Wiki Explores Paschim Medinipur - Phase I Transport 03.12.2019 - 07.12.2019 13038 21861 306.05
Accomodation 4520
Food 4083
Other 220
11 Wiki Explores Purba Bardhaman - Phase II Transport 09.01.2020 - 10.01.2020 6064 6861 96.05
Food 747
Other 50
12 Wiki Explores Purba Medinipur - Phase I Transport 13.01.2020 - 16.01.2020 11285 16968 237.55
Accomodation 2850
Food 2833
13 Wiki Explores Cooch Behar - Phase I Transport 20.01.2020 - 21.01.2020 4976 9097 127.36
Accomodation 2464
Food 1412
Other 245
14 WikiWorkshop Hooghly Food 09.02.2020 3633 6758 94.61
Transport 365
Logistics 2200
15 Documenting Kolkata Heritage Transport 160 719 10.07
Food 559
16 Logistics Procurement 10980 153.72
17 Scanning of Content Donated Books 10904 152.66
Total 108719 1522.07

Remaining funds[edit]

Do you have any remaining grant funds?


Yes, we have INR 33,618 with us. We would like to request to re-use this fund for our next similar activities.

The funds remaining from this grant in the amount of 33,618 INR were deducted from another grant payment for Grants:Project/Rapid/WBG/Annual Plan 2021-22.

Anything else[edit]

Anything else you want to share about your project?